Regular School Board Meeting

NEW BREMEN LOCAL SCHOOL DISTRICT

Board of Education Agenda

December 13, 2017

6:00 P.M.

(COMMUNITY ROOM)

  
Board Members

Mr. Doug Hall
doug.hall@newbremenschools.org (419-953-9042)

Mr. Scott Bertke
scott.bertke@newbremenschools.org (419-629-3719)

Mrs. Shelly Busse
shelly.busse@newbremenschools.org (419-977-2400)
Mr. Cory Suchland 
cory.suchland@newbremenschools.org  (419-733-1251)
Mr. Tom Paul
tom.paul@newbremenschools.org  (419-629-2306)

Mr. Jason Schrader - Superintendent
jason.schrader@newbremenschools.org (419-629-8606)
Mrs. Jill Ahlers – Treasurer
jill.ahlers@newbremenschools.org  (419-629-8606)

NEW BREMEN LOCAL SCHOOL DISTRICT
Board of Education Agenda
December 13 (W), 2017
6:00 P.M.

I.  Call to Order: Mr. Tom Paul, President
II. Roll Call of Board Members: Mrs. Jill Ahlers, Treasurer
     Bertke _____ Busse _____ Hall _____ Paul _____ Suchland ____

III. Pledge of Allegiance:
       The pledge is led by President Paul

IV. Public Participation at Board Meetings:
	The Board recognizes the value of public comment on educational issues and the importance of allowing members of the public to express themselves on school matters of community interest.  However, in order for the Board to fulfill its obligation to complete the planned agenda in an effective and efficient fashion, a maximum of 15 minutes of public participation will be permitted at each public meeting of the Board.  
	The presiding officer of each Board meeting shall administer the rules of the Board for public participation.  A partial listing of the regulations are as follows:
A.	Public participation shall be permitted only as indicated on the Board agenda according to the order of business.
B. All persons wishing to participate in a public Board Meeting shall register their intent with the Superintendent, Treasurer, or Board President in advance of the meeting by completing a written request which shall include the name and address of the participant, the group affiliation if appropriate, and the topic to be addressed.
C. Participants must be recognized by the presiding officer and preface their comments by an announcement of their name and address
D. Public participation shall be limited to fifteen minutes per board meeting unless waived by the majority of the Board and shall be equally divided among those desiring to address the Board.
             1.   
 2.  
 
V.	Presentations
A.  Winter sports coaches/captains 
B.   Elementary Lego League

VI.  Public Hearing
A public hearing is required for input on school calendar days and options.  We will take input at this time.

VII.	Reports
Written reports were distributed with the agenda packet. Are there any questions pertaining to these reports?
A.	Mrs. Diane Kramer, K-8 Principal
B.	Mr. Brian Pohl, High School Principal
C.	Mr. Gary Jones, Athletic Director
D.	Mr. Brian Puthoff, Director of Technology

VIII. Consent Agenda Items
Following are recommendations that have been identified for approval as part of the consent agenda.  If a member of the board would wish to remove any item(s) from this agenda for further discussion prior to taking action, please let either the superintendent or board president know.

A.  Treasurer’s Recommendations:

1.	Approve the Regular School Board Meeting minutes on November 8, 2017.
2.	Approve the General Fund Paid Bills . . . . . .	   $	82,264.36	 
3.	Approve the Lunchroom Fund Paid Bills . . .    	   $	  7,426.97  	 
4.	Approve the increase to estimated revenue and appropriations for the 019-9999 fund by $600.00 due receiving a $500.00 HondaGo grant and a $100.00 donation from Mesco for the high school Robotics club. 
5.	Establish a student activity fund (200-932A)for the FCA (Fellowship of Christian Athletes).  The initial revenues and appropriations are estimated at $1,000.00.

Motion by: ____________________, second by: ________________________ that the board approve the motions contained in the Treasurer’s Report as presented.

Roll Call:
Bertke _____ Busse _____ Hall _____ Paul _____ Suchland_____ 

B.	Superintendent’s Recommendations

1.	Organizational Board Meeting
The N-B Board needs to establish a date for the organizational meeting and the January School Board Meeting:
a. 	The Administration would suggest combining these two meetings into one meeting as listed below.  A budget hearing is no longer required due to legislation that allows county auditor’s to waive the budget filing.  Auglaize County has formally waived the budget filing for Auglaize County.
b.	By law, the organizational meeting must be held during or before the first fifteen (15) days of January.
c.	Appoint a President Pro-Tem to preside over the Organizational Meeting until such time as a new Board President is elected:  Mr. Cory Suchland
                  Meeting                                Date             	   Time                   Place             Organizational Meeting	  	January 10, 2018    	7:00 PM	Board Room
January Monthly Meeting	  	January 10, 2018 	7:15 PM	Board Room

2.	OSBA Membership
Authorize the school district membership with the OSBA.  New Bremen is a Charter Member since 1955.  This would include membership services and subscriptions to the OSBA Journal and Briefcase for the Board Members, Treasurer, Principals, and Superintendent.  

Motion by: ____________________, second by: ________________________ that the board approve the Superintendent recommendations as presented.

Roll Call:
Busse _____ Hall _____ Paul _____ Suchland _____ Bertke_____ 

IX.	Other New Business Items:

A.	 Emergency Resolution - Chiller

Approve emergency resolution to waive competitive bidding and declare an Urgent Necessity of contract with Slagle Mechanical for a chiller system for the high school building in the amount of $100,901.00 due to a lightning strike and the necessity of conditions of the facilities for the 2017-2018 school year. 

RESOLUTION DECLARING URGENT NECESSITY AND APPROVING A CONTRACT WITH SLAGLE MECHANICAL FOR REPLACEMENT CHILLER.

WHEREAS, Section 3313.46 of the Revised Code requires board of education to advertise for bids for a period of two weeks when they determine to make certain repairs and/or improvements to school buildings, the cost of which will exceed $50,000, and to award contracts to the lowest responsible bidder, except in cases of urgent necessity; and

WHEREAS, on or about July 22, 2017 the chiller system was struck by lightning; and

WHEREAS, the Board received a quote from Slagle Mechanical for removal and replacement of the chiller system; and

WHEREAS, delay to necessary repair work may result in learning conditions concerns for students; and

WHEREAS, the Board wishes to declare an urgent necessity and waive competitive bidding requirements of the Ohio Revised Code 3313.46 for the removal and replacement of the chiller system and enter into a contract with Slagle Mechanical, for the removal and replacement of the chiller system, as permitted under Section 3313.46(A). 

NOW, THEREFORE, BE IT RESOLVED by the Board of Education for the New Bremen Local School District as follows:

1. The Board determines that an urgent necessity exists with respect to removal and replacement of the chiller system and finds that it is in the Board's best interest to avoid any delay and additional learning condition concerns to students, faculty and staff.  The Board waives competitive bidding for removal and replacement of the chiller system and authorizes the Treasurer for the School District to enter into a contract with Slagle Mechanical, to perform the necessary work in an amount not to exceed $100,901.00.

2. This resolution shall be in full force and effect from and immediately after its adoption and shall supersede any prior resolution or act of this Board, which may be inconsistent or duplicative with the provisions of this resolution.

3. It is found and determined that all formal action of this board concerning and relating to the adoption of this resolution were adopted in an open meeting of this board, and that all deliberations of this board and of any of its committees that resulted in such formal action were adopted in meetings open to the public, in compliance with all legal requirements including R.C. §121.22.

Motion by: 			, second by: 				 that the board approve the resolution as presented.  

Roll Call:
Hall _____ Paul _____ Suchland _____ Bertke _____ Busse _____ 

B.	 Resolution for Revisions to the OASBO Section 457 Plan
A RESOLUTION APPROVING REVISIONS TO THE OASBO SECTION 457 PLAN

WHEREAS,   the  New Bremen School  District  (the  "District")  previously adopted  and  maintains  an "eligible  deferred  compensation  plan"  under  Section  457(b)  of  the Internal  Revenue  IRC  ("IRC")   through  the  Ohio  Association  of  School   Business  Officials ("OASBO") OASBO 457 Deferred Compensation  Plan (the "Plan"); and

WHEREAS, in prior years, OASBO has maintained a Plan Provider Agreement with Voya Retirement Insurance and Annuity Company ("Voya"),  pursuant to which Voya has provided (i) group  annuity   contracts   that  meet  the  requirements   of  IRC   Section   457(g)(3) ("Provider Contracts"), and (ii) assistance with certain aspects of Plan administration; and

WHEREAS, the Plan provides that it may be amended from time to time by OASBO; and

WHEREAS, OASBO has amended and restated the terms of Plan and the Plan Provider Agreement, effective as of April 1, 2017; and

WHEREAS, under the amended  Plan and Plan Provider Agreement, AXA Equitable Life Insurance Company ("AXA")  also is permitted to (i) offer Provider Contracts,  and (ii) assist with certain aspects of Plan administration; and

WHEREAS,  as a  Participating  Employer  under  the  Plan,  the  District  wishes  to permit Eligible Employees under the Plan to be able to select Provider Contracts  from either or both of Voya and AXA for receipt of their employee contributions under the Plan;
	
NOW, THEREFORE, BE IT RESOLVED by the Board of Education of the New Bremen School District, Auglaize County, Ohio, that:

Section 1.   Inclusion of AXA as a Plan Provider.  Effective as of December 13, 2017, in connection with the administration of the Plan, both Voya and AXA shall be permitted to offer Provider Contracts for receipt of employee contributions under the Plan.  Voya and AXA shall do so pursuant to and in accordance with, the terms of the Plan Provider Agreement between OASBO and Voya and AXA. The Treasurer is hereby authorized to execute the OASBO Plan Provider Selection Agreement and any other documents that may be necessary for inclusion of AXA as an additional Provider under the Plan.

Section 2.   Amendment of the Plan to Permit Roth 457(b) Contributions.   Effective as of December 13, 2017, the Plan shall be amended to permit participants to make Roth 457(b) contributions to the Plan.

Section 3.   Compliance with Open Meeting Requirements.  This Board finds and determines that all formal actions of this Board and any of its committees concerning and relating to the adoption of this Resolution were adopted in an open meeting of this Board or committees, and that all deliberations of this Board and any of its committees that resulted in those formal actions were in meetings open to the public, in compliance with the law.

Section 4.     Captions and Headings.   The captions  and headings in this Resolution are solely for convenience  of reference and in no way define, limit or describe the scope or intent of any Sections, subsections,  paragraphs, subparagraphs or clauses hereof.

Section 5.     Effective Date.  This Resolution shall be in full force and effect from and immediately upon its adoption.

Motion by: 			, second by: 				 that the board approve the resolution as presented.  

Roll Call:
Paul _____ Suchland _____ Bertke _____ Busse _____ Hall _____

X.  Other Old Business Items:

A.  School Board Member Compensation
According to advice from the Ohio School Boards Association (OSBA), school boards should discuss in December the compensation of board members prior to the organizational meeting in order to avoid a conflict with the Ohio Revised Code.  The ORC indicates that board members cannot have a change in their compensation during his/her current term.  In December – 1997 the Board approved increasing the compensation to $40 per meeting not to exceed 24 compensated meetings effective January 1, 2000.

Motion by: 			, second by: 				 that the board approve the other old business items as presented/amended.  

Roll Call:
Suchland _____ Bertke _____ Busse _____ Hall _____ Paul ______ 

XI.     Informational Items

A.	We would like to thank Doug Hall and Tom Paul for their service to New Bremen Schools over the last four years as board members and also welcome Michele Bambauer and Suzanne Wells as our new board members beginning this January.  

B.	The high school building is paid off and the remaining money has been transferred into the PI fund for chiller replacement and upgrades.

C.	Gilbane Building Company has been chosen as the Construction Manager at Risk (CMR) for our new K-8 building.  

D.  Schools Closed for Christmas Holidays
The New Bremen Schools will be closed for the Christmas Holidays beginning Friday, December 22 through Tuesday, January 2.  School will resume on Wednesday, January 3, 2017.

E.	Current Committee Appointments -
1.  Tri Star Career Compact Advisory:	 	Bertke				
2.  Cardinal Pride Representative: 	 	 	Hall				
3.  Athletic Council Representatives (2):	    	Suchland/Busse		
4.  OSBA Legislative Liaison/Delegate:		Bertke				
5.  NBTA Negotiations Committee (2): 	     	Hall/Paul			
6.  Village Annex/Abatement/CIC member:		Hall				
7.  Finance Committee Representative:		Suchland			
8.  Buildings/Grounds Committee Rep (2):	   	Hall/Bertke			
9.  Student Achievement Liaison (OSBA):		Suchland			
10.  Technology Committee Rep:			Busse	 			
11.  Ag Advisory Committee Rep:			Paul				
12. New Bremen Education Foundation:		Busse				

XII. Executive Session:

A.	The Board or Superintendent may desire to adjourn to Executive Session for the express purpose of discussing:

1.             Personnel
            	              Appointment or Evaluation	______ Promotion
                 	               Employment                    	______ Demotion
      	  ______ Dismissal                          	             Compensation
            	  ______ Discipline                          	______ Investigation of Charges
                                                                                    	 Or Complaints Against an
                                                                                   		 Employee, Official, or
                                                                                   		 Student
2.  __X__ Property Purchase or Sale
3.  ______ Conferences with an Attorney Involving Pending or Imminent
                   Court Action
4.               Negotiations (Preparing, Conducting, or Reviewing)
5.  ______ Matters Required To Be Kept Confidential By Fed/State Law
6.               Security Arrangements

Motion by: ____________________, second by: ________________________ to adjourn to executive session for the purpose checked above at _______ am/pm.

Roll Call:
Bertke _____  Busse _____ Hall _____ Paul ______ Suchland _____ 

B.  Return To Regular Board Session:

Action Taken:
Motion: ______ Second: ______ Vote: ______ Time: ______

XIII.	Other New Business to Be Considered By The Board:

      A.
      B.
      C.

XIX.   Adjournment:

Action Taken:
Motion: ______ Second: ______ Vote: ______ Time: ______