Regular School Board Meeting

NEW BREMEN LOCAL SCHOOL DISTRICT

Board of Education Agenda

April 18, 2018
7:00 P.M. (COMMUNITY ROOM)

Board Members

Mrs. Michele Bambauer michele.bambauer@newbremenschools.org (419-733-3611)
Mr. Scott Bertke scott.bertke@newbremenschools.org (419-629-3719)
Mrs. Shelly Busse shelly.busse@newbremenschools.org (567-644-5336)

Mr. Cory Suchland cory.suchland@newbremenschools.org  (419-733-1251)

Mrs. Suzanne Wells suzanne.wells@newbremenschools.org (419-569-0356)

Mr. Jason Schrader - Superintendent jason.schrader@newbremenschools.org (419-629-8606)

Mrs. Jill Ahlers – Treasurer jill.ahlers@newbremenschools.org (419-629-8606)

NEW BREMEN LOCAL SCHOOL DISTRICT
Board of Education Agenda
April 18 (W), 2018
7:00 P.M.

I.  Call to Order: Mr. Cory Suchland, President

II. Roll Call of Board Members: Jill Ahlers, Treasurer
Bambauer  	Bertke  	 Busse  	 Suchland  	 Wells  	

III.  Pledge of Allegiance:
President Suchland will lead the pledge.

IV. Public Participation At Board Meetings:
The Board recognizes the value of public comment on educational issues and the importance of allowing members of the public to express themselves on school matters of community interest. However, in order for the Board to fulfill its obligation to complete the planned agenda in an effective and efficient fashion, a maximum of 15 minutes of public participation will be permitted at each public meeting of the Board.
The presiding officer of each Board meeting shall administer the rules of the Board for public participation.  A partial listing of the regulations are as follows:
A.  Public participation shall be permitted only as indicated on the Board agenda according to the order of business.
B. All persons wishing to participate in a public Board Meeting shall register their intent with
the Superintendent, Treasurer, or Board President in advance of the meeting by completing a written request which shall include the name and address of the participant, the group affiliation if appropriate, and the topic to be addressed.
C. Participants must be recognized by the presiding officer and preface their comments by an announcement of their name and address
D. Public participation shall be limited to fifteen minutes per board meeting unless waived by the majority of the Board and shall be equally divided among those desiring to address the Board.
1.
2.

V.	Presentations
A. B. C.

VI.  Reports
Written reports were distributed with the agenda packet. Are there any questions pertaining to these reports?
A.  Mrs. Diane Kramer, K-8 Principal
B.  Mr. Brian Pohl, High School Principal
C.  Mr. Gary Jones, Athletic Director
D.  Mr. Brian Puthoff, Director of Technology

VII.  Consent Agenda Items
Following are recommendations that have been identified for approval as part of the consent agenda.  If a member of the board would wish to remove any item(s) from this agenda for further discussion prior to taking action, please let either the superintendent or board president know.

A.  Treasurer’s Recommendations

1	Approve the Regular School Board Meeting minutes on March 21, 2018.
2.   Approve the General Fund Paid Bills . . . . . .	$ 	70,973.00
3.   Approve the Lunchroom Fund Paid Bills . . .	$ 	4,946.02
4.   Allow Tri Star administration to purchase any item over $7,500.00 from the state capital budget/grant. This will save time and speed up the process of ordering equipment. This is the state capital money only.
5.   Accept the Records Committee recommendation, per enclosed.
6.   Transfer $2,500.00 to 005-948B (Band Uniform Set Aside) and $1,000 to 005-947B (Choir Robe Set Aside) from 005 (Replacement Fund)
7.   Acceptance of CY-2018 Tax Rates And Amounts by the Budget Commission of
Auglaize County
Effective
Inside Millage	Outside Millage	Millage	Total
Fund	Rate	Amount	Rate	Amount	Rate	Amount
General Fund	5.00	604,854	37.85	1,904,195	20.00	2,509,049	
Bond Retirement	0.00		7.46	902,854	7.46	902,291	
Replacement Fund	0.00		  1.00	97,234	    .94	 	97,234	
	5.00		46.31		28.40	3,508,574	

Motion by:

, second by:

that the

board approve the motions contained in the Treasurer’s Recommendations  as presented.

Roll Call:
Bambauer  	Bertke  	 Busse  	 Suchland  	 Wells  	

B.  Superintendent Recommendations

1.   Accept the resignation of Zack Nellom, Music Teacher, following the end of the 2017-
18 school year.  Mr. Nellom has been an employee at New Bremen for the past three years.

2.   Employment of Summer Workers
Employ the following individuals for the 2017-18 school year as listed:

Contract

Individual 	Employment Position 	Step 	Effective 	Duration
Chad Williams	Technology Aide	$11.00/hour   2017-18	Summer

3.   Certified Contract Renewal
Approve the renewal of the employment contracts for the following teaching employees effective with the 2018-19 school year:

				Admin.
Recommendation	
	
Employee	
Present Position	Present
Contract	
2 Yr.	
3 Yr.	
1 .	Dougherty, Adam	PE	3 Yr.		X	
2 .	Evans, William	L.D.	1 Yr.	X		
3 .	Heckman, Shannon	Computer Teacher	2 Yr.		X	
4 .	Karla Grieshop (.80)	Speech & Lang.	1 Yr.	X		
5 .	Link, Lauren	Psychologist	3 Yr.		X	
6 .	Moeller, Tess	Fifth	2 Yr.		X	
7 .	Perryman, Jennifer	Third	3 Yr.		X	
8 .	Roiberg, Lindsay	Second	2 Yr.		X	
9 .	Ross, Sarah	Spanish	1 Yr.	X		
10 .	Smith, Holly .78 fte	Voc. Music	2 Yr.		X	
11 .	Steinke, Tracy	Fifth	3 Yr.		X	
12 .	Timmerman, Kate	Fifth	2 Yr.		X	
13 .	Trabue, Jordyn	English	1 Yr.	X		
14 .	Wells, Chad	Elem. Computers	2 Yr.		X	

4.   Classified Contract Renewal
Approve the renewal of the employment contracts for the following non-teaching employees effective with the 2018-19 school year:

				Admin. Recommendation	
	
Employee	
Present Position	Present
Contract	
1 Yr.	
2 Yr.	
Continuing	
1 .	Kohli, Erin	Custodian	2 Yr.			X	
2 .	Langhals, Julie	Cafeteria	2 Yr.			X	
3 .	Conradi, Della	Cafeteria	1 Yr.		X		
4 .	Maurer, Greg	Bus Driver	1 Yr.	X			
5 .	Burnell, Sue	Bus Driver	1 Yr.	X			

4. Revised Job Description and Revised Classified Wage Scale for Treasurer Secretary/EMIS Coordinator Position
Approve the revised job description for the Treasurer Secretary/EMIS Coordinator position and the revised classified wage scale. This position will now include EMIS Coordinator responsibilities and replaces the EMIS Coordinator responsibilities contracted through the Western Ohio Computer Organization (WOCO).

5. Classified Employee Reassignment – Effective 2018/19 School Year

Employee	
Current
Position	
New Position	
Current Daily
Hours	Adjusted Daily Hours	
Current Number of Days	Adjusted Number of Days	
Step	

Yvette Blaine	
High School
Secretary	Treasurer
Secretary/EMIS Coordinator	
8.0	
8.0	
206	
248	
15	

Heather Kuck	Treasurer
Secretary	High School
Secretary	2.0 hrs/182 days
4.0 hrs/260 days	
8.0	2.0 hrs/182 days
4.0 hrs/260 days	
201	
23	

5.   Supplemental Contracts for Certified Employees (Partial Listing) -
Offer one-year supplemental contracts for the 2018-19 school year, effective July 1,
2018.  This is a partial listing – certified employees only and no spring sports.

Position	Contract Employee	Step	
Athletic Director	Gary Jones	3	
Asst. Athletic Director	Randy Trentman	3	
Weight Room Supervisor	Chris Schmidt	3	
Head Football	Chris Schmidt	3	
Asst. Football	Chad Williams	3	
Head J.H. Football	Josh Bowersock	3	
Varsity Volleyball	Diana Kramer	3	
Asst. Varsity Volleyball	Andrea Quellhorst	2	
Reserve Volleyball	Jan Beyke	3	
Swim Coach	Cresta Ritter	3	
HS VB Facility Coordinator	Chad Wells	n/a	
JH VB Facility Coordinator	Randy Trentman	n/a	
JH FB Facility Coordinator	Randy Trentman	n/a	
JH GBK Facility Coordinator	Randy Trentman	n/a	
JH BBK Facility Coordinator	Randy Trentman	n/a	
Color Guard Advisor	Cresta Ritter	3	
Music Department Asst.	Patty Ruckman	3	
Elem. Music Programs	Holly Smith	3	
Music Department Accomp.	Barb Lemmon	3	
Music Department Accomp.	Patty Ruckman	3	
Music Department Accomp.	Barb Lemmon	3	
Yearbook - Business	Shannon Heckman	3	
Yearbook - Production	Shannon Heckman	3	
MS Newspaper	Tess Moeller	3	
Gifted Coach	Theresa Newbright	1	
Student District Leadership Team	Shannon Heckman	3	
Student Council Adv.	Loresa Burden	3	
Drama Play -  Production	Mike Heuker	3	
Spanish Club Adv.	Sarah Ross	3	
Nat'l Honor Soc. Adv.	Ben Kramer	3	
Class Advisor - Grade 12	Tricia Wendel	3	
Co-Class Advisor - Grade 11	Loresa Burden	3	
Co-Class Advisor - Grade 11	Cresta Ritter	3	
Class Advisor - Grade 10	Ben Kramer	3	
Class Advisor - Grade 9	Jen Sniegowski	1	
JH Student Council Adv.	Donna Schmitmeyer	3	
JH Student Council Adv.	Stephanie Elking	2	
Scholastic Team Adv.	Theresa Newbright	3	
IAT Team Member	Alycia Niemeyer	3	
IAT Team Member	Tanya Homan	3	
IAT Team Member	Kelly Wilker	3	

Business Club Advisor	Shannon Heckman	2	
STEM Fair Coordinator	Kayla Steinemann	3	
Project Ease Coordinator	Abby Wente	3	
Project Ease Coordinator	Donna Schmitmeyer	3	
Project Ease Coordinator	Tanya Homan	3	
Power of the Pen Advisor	Polly Rodgers	3	
Power of the Pen Assessor	Kate Timmerman	3	
Title I Coach/Mentor Teacher	Alycia Niemeyer	n/a	
District Leadership Team	Donna Schmitmyer	2	
District Leadership Team	Molly Rush	2	
District Leadership Team	Theresa Newbright	3	
District Leadership Team	Loresa Burden	3	
District Leadership Team	Shannon Heckman	2	
District Leadership Team	Diana Kramer	2	

Motion by:

, second by: _

that the

board approve the personnel motions as presented.

Roll Call:
Bertke  	Busse  	Suchland  	Wells  	Bambauer  	_

VIII. Other New Business:
A.  Emergency Resolution –  High School Gym Floor

Approve emergency resolution to waive competitive bidding and declare an Urgent Necessity of contract with The Final Floor, Inc for replacement of the gym floor at the high school building in the amount of $82,940.00 due to a water leak onto the gym floor from a handler and the necessity of conditions of the facilities for the 2017-2018 school year.

RESOLUTION DECLARING URGENT NECESSITY AND APPROVING A CONTRACT WITH THE FINAL FLOOR, INC FOR REPLACEMENT GYM FLOOR.

WHEREAS, Section 3313.46 of the Revised Code requires board of education to advertise for bids for a period of two weeks when they determine to make certain repairs and/or improvements to school buildings, the cost of which will exceed $50,000, and to award contracts to the lowest responsible bidder, except in cases of urgent necessity; and

WHEREAS, on or about August, 2017 the high school gym floor was damaged when water leaked onto the floor from a handler unit; and

WHEREAS, the Board received a quote from The Final Floor, Inc. for replacement of the maple for the entire gym floor; sand, seal, stripe, and paint identical graphics in the main floor; and clean and coat entire gym floor; and

WHEREAS, delay to necessary repair work will result in cessation of athletic practices and games for the summer and fall seasons; and

WHEREAS, the Board wishes to declare an urgent necessity and waive competitive bidding requirements of the Ohio Revised Code 3313.46 for the replacement of the maple for the entire gym floor; sand, seal, stripe, and paint identical graphics in the main floor; and clean and coat entire gym floor; and enter into a contract with The Final Floor, Inc, for the replacement of the maple for the entire gym floor; sand, seal, stripe, and paint identical graphics in the main floor; and clean and coat entire gym floor, as permitted under Section
3313.46(A).

NOW, THEREFORE, BE IT RESOLVED by the Board of Education for the New Bremen
Local School District as follows:

1. The Board determines that an urgent necessity exists with respect to replacement of the high school gym floor and finds that it is in the Board's best interest to avoid any delay and cessation of athletic practices and games for the summer and fall seasons.  The Board waives competitive bidding for replacement of the high school gym floor and authorizes the Treasurer for the School District to enter into a contract with The Final Floor, Inc., to perform the necessary work in an amount not to exceed $82,940.00.

2. This resolution shall be in full force and effect from and immediately after its adoption and shall supersede any prior resolution or act of this Board, which may be inconsistent or duplicative with the provisions of this resolution.

3. It is found and determined that all formal action of this board concerning and relating to the adoption of this resolution were adopted in an open meeting of this board, and that all deliberations of this board and of any of its committees that resulted in such formal action were adopted in meetings open to the public, in compliance with all legal requirements including R.C. §121.22.

Motion by:

, second by:

that the

board approve the items as presented.

Roll Call:
Busse  	 Suchland _ 	 Wells  	Bambauer  	Bertke  	

IX.	Other Old Business:
A.

Motion by:

, second by:

that the

board approve the items as presented.

Roll Call:
Suchland  	 Wells  	Bambauer  	Bertke  	Busse  	

X.	Informational Items:

A.  The N-B Schools plan to graduate 61 students on Sunday, May 27, 2018 with the following activities planned:
1:30 PM	Baccalaureate Service (James F. Dicke Auditorium)
2:30 PM	Commencement Exercise (N-B High School Gym)

B.  Staff appreciation lunch will be held May 25 from 11:30 – 1:00 at the HS Commons

XI.  Executive Session:

A.  The Board or Superintendent may desire to adjourn to Executive Session for the express purpose of discussing:

1.   	X     Personnel
 	X    Appointment Or Evaluation
 	X _  Employment

Promotion
Demotion

Dismissal	 	 Compensation

2.	X

Discipline

Property Purchase Or Sale

Investigation Of Charges Or Complaints Against An Employee, Official, Or Student

3.	Conferences With An Attorney Involving Pending Or Imminent
Court Action
4.   	X    Negotiations (Preparing, Conducting, Or Reviewing)
5.	Matters Required To Be Kept Confidential By Fed/State Law
6.   	Security Arrangements

Motion by:

, second by: _

to adjourn to

executive session for the purpose checked above at

am/pm.

Roll Call:
Wells  	Bambauer  	Bertke  	 Busse  	Suchland  	

B.  Return To Regular Board Session:

Action Taken: Motion:  	

Second:  	

Vote:  	

Time:  	

XI.	Other New Business To Be Considered By The Board:

A. B. C.
Motion by:

, second by: _

that the

board approve the Other New Business as presented.

Bambauer  	Bertke  	Busse  	 Suchland  	 Wells  	

XII.   Adjournment:

Action Taken: Motion:  	

Second:  	

Vote:  	

Time: