NEW BREMEN LOCAL SCHOOL DISTRICT

Board of Education Agenda

June 20, 2018

7:00 P.M.

(COMMUNITY ROOM)

  

Board Members

Mrs. Michele Bambauer
michele.bambauer@newbremenschools.org (419-733-3611)

Mr. Scott Bertke
scott.bertke@newbremenschools.org (419-629-3719)

Mrs. Shelly Busse
shelly.busse@newbremenschools.org (567-644-5336)
Mr. Cory Suchland 
cory.suchland@newbremenschools.org  (419-733-1251)
Mrs. Suzanne Wells
suzanne.wells@newbremenschools.org  (419-569-0356)

Mr. Jason Schrader - Superintendent
jason.schrader@newbremenschools.org (419-629-8606)
Mrs. Jill Ahlers – Treasurer
jill.ahlers@newbremenschools.org  (419-629-8606)

NEW BREMEN LOCAL SCHOOL DISTRICT
Board of Education Agenda
June 20 (W), 2018
7:00 P.M.

I.  Call To Order: Mr. Cory Suchland, President
II.  Roll Call of Board Members: Mrs. Jill Ahlers, Treasurer
                  Bambauer _____ Bertke _____ Busse _____ Suchland _____ Wells _____

III.  Pledge of Allegiance:
       President Suchland will lead the pledge.

IV. Public Participation At Board Meetings:
	The Board recognizes the value of public comment on educational issues and the importance of allowing members of the public to express themselves on school matters of community interest.  However, in order for the Board to fulfill its obligation to complete the planned agenda in an effective and efficient fashion, a maximum of 15 minutes of public participation will be permitted at each public meeting of the Board.  
	The presiding officer of each Board meeting shall administer the rules of the Board for public participation.  A partial listing of the regulations are as follows:
A.	Public participation shall be permitted only as indicated on the Board agenda according to the order of business.
B. All persons wishing to participate in a public Board Meeting shall register their intent with the Superintendent, Treasurer, or Board President in advance of the meeting by completing a written request which shall include the name and address of the participant, the group affiliation if appropriate, and the topic to be addressed.
C. Participants must be recognized by the presiding officer and preface their comments by an announcement of their name and address
D. Public participation shall be limited to fifteen minutes per board meeting unless waived by the majority of the Board and shall be equally divided among those desiring to address the Board.
             1.  
             2.

V.	Presentations

A.

VI.	Reports
Written reports were distributed with the agenda packet. Are there any questions pertaining to these reports?
A.	Mrs. Diane Kramer, K-8 Principal
B.	Mr. Brian Pohl, High School Principal
C.	Mr. Gary Jones, Athletic Director

VII.  Consent Agenda Items
Following are recommendations that have been identified for approval as part of the consent agenda.  If a member of the board would wish to remove any item(s) from this agenda for further discussion prior to taking action, please let either the superintendent or board president know.

A.  Treasurer’s Recommendations

1.	Approve the Regular School Board Meeting minutes on May 16, 2018 and special meeting on May 31, 2018.
2.	Approve the General Fund Paid Bills . . . . . .	   $  	237,674.03
3.	Approve the Lunchroom Fund Paid Bills . . .    	   $	    8,535.81
4.	Approval for the Treasurer to increase appropriation accounts, as needed.  A list will be presented in the minutes. 
5.	Approval for the Treasurer to make Appropriations/Budget Modifications including advances and transfers to close the financial books for FY18, following approval by the Superintendent. A list will be presented in the minutes.
6.	Adopt Temporary (Part-Year) Appropriations for the 2018-19 school year.
a.	As in previous years, there will be three (3) stages of Appropriations Approval in order to properly comply with budgetary requirements:
Month		Board Action Needed							
June		Temporary (Part-Year) Appropriations
September	Temporary (Whole-Year) Appropriations
December	Permanent Appropriations after receiving Amended Certificate
		   from County Auditor
b.	The Temporary (Part-Year) Appropriations would be effective from July 1 - September 30 (3 months maximum) or until the Temporary (Whole-Year) Appropriations are approved
c.	The amount approved for the Temporary (Part-Year) Appropriations shall not exceed 1/4 of the previous year's appropriations 

Motion by: ____________________, second by: ________________________ that the board approve the motions contained in the Treasurer’s recommendations as presented.
Roll Call:

Bambauer _____ Bertke _____ Busse _____ Suchland _____ Wells _____ 

B.	Superintendent Recommendations

1.	Resignations
a. Accept the resignation of Adam Dougherty as Elementary Physical Education teacher.

b. Accept the resignation of Mary Moeller as cafeteria worker.

2.	Teaching/Non-Teaching Employment
						Contract
Individual	Employment Position	Step	Effective	Duration
Rob Sniegowski	Transportation Supv.	$20.00/Hour	As Needed

3. Change in FTE: 
 
Employee 	Position 	Present FTE 	New FTE 	Effective 	
Jodi Schumm 	HS ELA Teacher 	.67 	1.0 	2018-19 	

	

4.	Substitute Contracts
Approve the following substitute contracts for the 2018-19 school year and additional to this list as approved by the Superintendent.

A.	Substitute Teachers – As approved by the County Office 

B.	Sub Bus Drivers –  
Bob Parker		Chris Burden	Donnie Cox
Don Kramer		Doug Knapke	Jeremy Krieg
Scott Kuenning		Harold Long		Gary Moeder
Jim Nagel		Nathan Niekamp	Marcus Overman
Bill Lennartz		Kathie Kelly		Howard Overman

C.	Sub Cafeteria-
Deb Gibson	Linda Hainline	Donna Steineman 	Mary Moeller

D.	Sub Custodians –
Mike Elking 	Steve Flaugher 	Marge Luedeke	Gene Schwieterman

  	Motion by: ____________________, second by: ________________________ that the board approve the Superintendent recommendations as presented.

Roll Call:
Bertke _____ Busse _____ Suchland _____ Wells _____ Bambauer _____

VIII.   New Business:
  
1. 	Liability Insurance
Accept the quote from Ohio School Plan for liability and violence insurance at a rate of $7,678.00.  The cost reflects a rate decrease of -.92%.  Coverages are the same as in past years.  

2.   Resolution for Schematic Design Stage for New K-8 Building

APPROVING SCHEMATIC DESIGN STAGE SUBMISSION
FOR THE NEW K-8 BUILDING

The Superintendent recommends approval of the schematic design stage submission 
for the new PK-8 building.

Rationale:
1.	The New Bremen Local School District Board of Education (the Board) is engaged in a capital improvements program to build a new PK-8 school building, which is being constructed in partnership with the Ohio Facilities Construction Commission (the OFCC) as a Classroom Facilities Assistance Program project.
2.	Garmann/Miller & Associates, Inc., the Board’s Architect, prepared a schematic design document for the new PK-8 building (Project), and Gilbane Building Company, the Construction Manager at Risk for the Project (CMR), reviewed the schematic design document prepared by the Architect, including estimated costs for the work, and provided comments on the documents, which the Architect has reviewed and considered in preparing the SD stage documents.
3.	The Architect assembled a schematic design stage submission for the new PK-8 building, which includes the schematic design and other required documents, including the LFI MOU document to track costs associated with locally funded initiative improvements included in the Project and comments received from the CMR.
4.	The Board wishes to approve the schematic design stage submission for the new PK-8 building and to authorize the Architect and CMR to proceed with the schematic design stage documents for the Project, subject to approval of the OFCC, including the documents required to track locally funded initiative improvements included in the Project.
The New Bremen Local School District Board of Education resolves as follows:
1.	The schematic design stage submission prepared for the new PK-8 building is approved, subject to approval of the OFCC, and the Superintendent and Treasurer are authorized to sign the design stage submission form provided by the OFCC Project Manager and the Architect for the schematic design stage submission for the Project.
2.	The Superintendent and Treasurer are also authorized to sign the LFI MOU document for the SD stage included in the design stage submission notebook prepared for the Project.
3.	The Board authorizes the Architect and CMR to continue with the preparation of the schematic design stage documents for the new PK-8 building.

Motion by: __________________, second by: ___________________ that the board approve the New Business Items as presented.

Roll Call:
Busse _____ Suchland _____ Wells _____ Bambauer _____ Bertke _____

IX.	Other New Business:

1.  	Resolution for Exchange Agreement

APPROVING EXCHANGE AGREEMENT BETWEEN THE NEW BREMEN LOCAL SCHOOL DISTRICT BOARD OF EDUCATION, CROWN EQUIPMENT CORPORATION AND CROWN CONTROL, INC.TO ACQUIRE LAND FOR THE NEW K-8 BUILDING 
IN EXCHANGE FOR LAND THAT WILL NO LONGER BE NEEDED FOR SCHOOL PURPOSES
The Superintendent recommends approval of the Exchange Agreement between the Board of Education of the New Bremen Local School District, Crown Equipment Corporation (“Crown Equipment”) and Crown Control Inc. (“Crown Control”) (Crown Equipment and Crown Control, collectively, “Crown”) dated June 20, 2018 (the “Exchange Agreement”) to acquire land needed to facilitate the construction of the new PK-8 school building in exchange for land that will no longer be needed for school purposes.  
Rationale:
1.	The New Bremen Local School District Board of Education (the Board) is engaged in a capital improvements program to build a new PK-8 school building (“New School”), which is being constructed in partnership with the Ohio Facilities Construction Commission (the OFCC) as a Classroom Facilities Assistance Program project (the “Project”).
2.	As part of the Project, the Board needs certain property owned by Crown (the “Crown Property”) that is adjacent to the New School site. 
3.	The Board owns the existing school site located at 202-210 South Walnut Street, New Bremen, Ohio (the “Existing School Property”), which will no longer be needed for school purposes when the New School is built, and which is to be demolished as part of the Project.
4.	Ohio Revised Code Section 3313.41(F) permits the Board to exchange real property that it owns for real property that it needs for school purposes.
5.	The Board wishes to approve the Exchange Agreement between the Board and Crown under which Crown will transfer the Crown Property to the Board for school purposes related to the New School in exchange for the Board conveying the Existing School Property to Crown after the construction of the New School.  
The New Bremen Local School District Board of Education resolves as follows:
1.	The Exchange Agreement is approved, and the Board President and Treasurer are authorized to sign the Exchange Agreement.  
2.	The Board hereby ratifies and confirms all prior actions taken consistent with and related to the Exchange Agreement, including but not limited to the execution by the Superintendent of the Right of Entry Agreement dated June 18, 2018, which agreement allowed the contractors working on the Project to start grading and other site development work on the Crown Property.

Motion by: ____________________, second by: ________________________ that the board approve the resolution as presented.

Roll Call:
Suchland _____ Wells _____ Bambauer _____ Bertke _____ Busse _____

X.   Informational Items

1.	New Bremen Local Schools has adopted and is enforcing a nutrition standards policy that considers the requirements of Ohio Revised Code 3313.814 and governs the types of food and beverages that may be sold on the premises of its school.

2.	End of Year Enrollment
The end of the year enrollment for the N-B Schools was as follows as compared to previous years:
1990-91	 	851
1995-96	947 (Includes 9 New Knoxville Students)
		2000-01	972 (Includes 4 New Knoxville Students)
2005-06	938 (Includes 10 New Knoxville Students)
2006-07	916 (Includes 7 New Knoxville Students)
2007-08	902 (Includes 4 New Knoxville Students)
2008-09	874 (Includes 2 New Knoxville Students) 
2009-10	862 (Includes 1 New Knoxville Student)
2010-11	853 (Includes 1 New Knoxville Students)
2011-12	841 (Includes 3 New Knoxville Students)
2012-13	830 
2013-14	816 (Includes 1 New Knoxville Student)
2014-15	791
2015-16 	752
2016-17	745 (Includes 3 New Knoxville Students)
2017-18 	764 (Includes 5 New Knoxville Students)	

3.  The water heater at the high school is leaking and needs to be replaced.  The new water heater will be used for both the high school building and the new K-8 building.  

4.  The high school gym floor repair is on schedule.

5.  New building update

XI.  Executive Session:
A.	The Board or Superintendent may desire to adjourn to Executive Session for the express purpose of discussing:
☒ Personnel
           	☐ Appointment or Evaluation		☐ Promotion
                 	☐ Employment                    		☐ Demotion
      	☐ Dismissal                          		☒ Compensation

Investigation of Charges or Complaints Against an Employee, Official, or Student

            	☐ Discipline                          		☐

☒ Property Purchase or Sale
☐ Conferences with an Attorney Involving Pending or Imminent Court Action
☐ Negotiations (Preparing, Conducting, or Reviewing)
☐ Matters Required to be Kept Confidential by Fed/State Law
☐ Security Arrangements

Motion by: ____________________, second by: ________________________ to adjourn to executive session for the purpose checked above at _______ am/pm.

Roll Call:

Bambauer _____ Bertke _____ Busse _____ Suchland _____ Wells _____

B.  Return To Regular Board Session:

Action Taken:
Motion: ______  Second: ______  Vote: ______  Time: ______

XII.    Other New Business To Be Considered By The Board:

      A.
      B.
      C.

Motion by: __________________, second by: ___________________ that the board approve the Other New Business Items as presented.

Roll Call:
Wells _____ Bambauer _____ Bertke _____ Busse _____ Suchland _____

XIII.   Adjournment:

Action Taken:
Motion: ______  Second: ______  Vote: ______  Time: ______