The New Bremen Local Board of Education met in regular session at 7:00 p.m. in the Community Room.

Roll Call:  Mrs. Michele Bambauer, Mr. Scott Bertke, Mrs. Shelly Busse, Mr. Cory Suchland, and Mrs. Suzanne Wells. Also present were Superintendent Jason Schrader, K-6 Principal Diane Kramer, 7-12 Principal Marcus Overman, and Treasurer Jill Ahlers.  

President Cory Suchland led the pledge of allegiance.

Representative from the Auglaize ESC, Shawn Brown, Lisa Tobin, and Vaughn Ray shared the services and resources available through the ESC. 

K-6 principal, Diane Kramer, submitted the following report:

1.	Continuous Improvement
•	The district and building State Local Report Cards will be out later this week.  I will share handouts at the meeting with a deeper explanation.  Below is an overall comparison of the district report card from last year to this year:

		2017	2018	
Overall Grade:		NA	B	
Achievement:	The number of students who passed the state tests and how well they performed	B	B	
Gap Closing:	Shows how well schools are meeting the performance expectations for our most vulnerable populations of students in English language arts, math, and graduation	B	A	
Grades K-3 Literacy	Looks at how successful the school is at getting struggling readers on track to proficiency in 3rd grade and beyond	C	A	
Progress	Looks closely at the growth that all students are making based on their past performances	B	B	
Graduation Rate	Looks at the % of students who are successfully finishing high school with a diploma in 4 or 5 years	A	A	
Prepared for Success	Looks at how well prepared Ohio’s students are for all future opportunities	C	D	

•	On Tuesday, August 21st ELA teachers in grades 5-12 received a webinar training on Membean, an online vocabulary building program.

2.	Instruction
•	Title I Reading and RTI classes began the week of September 10th.  Students were selected for intervention based on a multi-criterion scale from the end of last year as well the STAR results from this year.  Our annual Title I Parent Meeting will be held at the end of September.
•	Students have been busy taking the STAR Early Literacy Assessment (grades K-1) and STAR Reading and Math Assessments (grades 2-8).  These assessments will be used to show student growth throughout the school year.  The program also allows us to look at student strengths and weaknesses as related to the common core standards in language arts and math.
3.	School Operations, Resources and Learning Environment
•	Despite a few hot days, we have had a great start to the 2018-2019 school year.  The custodial staff has done a wonderful job getting the building ready and maintaining the excellent appearance.  Meet the Teacher Night was held Monday, August 20th.   We had a great turnout by students and their families.  This was a great opportunity for students to bring in their supplies, meet teachers, and ask questions relating to transportation.

•	During the first two weeks of school I visited each classroom in grades K-6.  I introduced myself to each class and spoke about my role as elementary and principal and my expectations from each of them.  The focus of our discussion was on having good character and making good choices.
•	Our 5th grade students will be taking their annual field trip to Bruckner Nature Center on September 13th, 14th, and 17th.
•	We will be celebrating spirit week during the week of homecoming, September 17th – 21st.  We will have a district wide pep rally on Friday, September 21st at the high school.  Students in grades K-8 will be bussed to the high school that afternoon.  The varsity football team plays St. Henry that evening.
•	As a part of my principal evaluation, I surveyed the K-6 teachers on school climate.  These results will be shared with the staff and used to create a professional goal for my evaluation.  The teachers will be surveyed again at the end of the year to show improvement.
4.	Collaboration
•	Initial contact has been made with teachers to start the evaluation process.  I will be evaluating 12 teachers using the full evaluation cycle and 21 teachers using the partial evaluation cycle.  These teachers will again be evaluated on both performance and student growth.  
•	I met with all grade level teachers (K-3) during collaboration time to review the diagnostic materials for the assessments that need to be completed by Sept. 30th for requirements of The Third Grade Reading Guarantee.  We will have results in early October for all students in grades K-3 as far as on track or not on track to be reading at grade level by the end of the school year.  Again this year, any third grade student who does not achieve a passing score on the State Reading Test is to be retained in third grade until the student is considered to be reading on grade level.  There will be some exception for students with learning disabilities.  All state assessments will be administered online this year.
•	Mandy and Hannah from Garmann-Miller will be meeting with the K-8 staff on September 19th-20th to look at the 3D imaging of the interior of the new K-8 building.

•	The elementary and middle school is collaborating with the high school to again have juniors and seniors come to our building during their study hall to tutor younger students.  There are currently 14 high school students signed up to tutor.  This schedule will be finalized later this week.
5.	Parent and Community Engagement
•	During the first week of school, I visited the kindergarten orientations with our incoming kindergarten students and parents.  I used this opportunity to introduce myself and talk about the various assessments given in kindergarten.  
•	The first Cardinal Pride parent organization meeting was held Monday, September 10th. There will be four meetings throughout the school year with the following officers:  President:  Ambie Lennartz, Secretary:  Renee Paul, Treasurer:  Angie Sunderhaus.
•	Our final 2018 Washington, DC chaperone meeting will be held September 17th at 6:15 in the cafeteria.  The student/parent meeting will be held afterwards at 7:30.  The 8th graders will leave around 6:00 a.m. Tuesday, October 16th and return home Friday, October 19th around midnight.
•	The first Kindergarten Project Ease session for students and parents will be held Tuesday, September 25th.

6.	Special Education/Inclusion
•	The Cross Categorical Special Education Unit (CCU) is off to a great start.  The classroom teacher, Amy Burnett, and her team of aides have made for smooth transition of students back to New Bremen.  The students have been working hard both academically and on social/service projects with the elementary and middle school.

Upcoming events:
	September 28	K-8 Picture Day
	October 5	Fire Prevention Assembly
	October 12	Teacher Inservice – No School
	October 16-20	8th Grade Washington DC Trip
	October 22	End of 1st 9 Weeks

7-12 principal, Marcus Overman, submitted the following report:

Continuous Improvement
-	Mr. Puthoff and I discussed the one-to-one implementation, and thought a One-to-One Committee would be a good way to get teacher input on what to do next.  We have worked to secure a committee of about 10 members, and we are now working to find a time and date for our first meeting.  We hope to answer many questions, including the what, how, when, and why for this implementation.  
-	I recently attended the Gifted Regional Meeting in Findlay. The meeting provided great insight on new changes for the 2018-19 school year.  I will be meeting with Vaughn Ray next week to discuss these items in more detail.   

Instruction
-	Heather Powers has created login credentials for teachers to access Study Island.  This site allows for teachers to create practice tests and other review opportunities.  It also allows students to access review material for End of Course Exams, ACT, and AP. 
-	I recently spoke to seniors and juniors who are short on EOC points for graduation.  They will be doing remediation work in Mrs. Powers’ room during CPT on Tuesdays and Thursdays. 
-	Teachers will be receiving a webinar training on Edge Factor at our September 26th Collaboration Time.  Edge Factor is a website that allows teachers and students to explore the ever changing and diverse career opportunities available.  Teachers can use the site in their classrooms as an additional resource to make a real-world connection and students can access it themselves to explore various opportunities they may not have thought of before.  The website is attached if you would like to view it on your own. http://www.edgefactor.com/

School Operations, Resources & Learning Environment
-	I recently lined up Scott Grant from Triple Threat Leadership will be here on December 7th to speak to all 6-12 grade students on the topic of social media awareness and creating a personal brand.  His message urges students to use social media to 1)Add Value 2)Build Relationships and 3)Create Opportunities.  I have heard him speak before and had to bring him to New Bremen to give the powerful message to our students.  He will provide two separate sessions, one for 6-8 grades and another for 9-12.  See his website for more information.  https://www.triplethreatleadership.com/

Collaboration
-	Many meetings have occurred during the first few weeks of school to motivate and encourage students to step into leadership positions.  At the high school, the Junior Leadership Team and Student Council has held meetings to plan for the year.  At the middle school, I recently met with the teachers who put on the Student Leaders Group as well as held a short meeting with the 7th grade students encouraging their participation.  Plans for a district-wide Pep Rally have been created, and we look forward to Spirit Week next week.  

Parent & Community Involvement
-	One of the focus areas at our recent staff meeting was to increase parent involvement at our upcoming Parent-Teacher Conferences.  Thoughts, ideas, and suggestions were shared by teachers and we hope to have a plan in place that will get parents through the doors.  When the plan is finalized, I will be sure to share it with you.

Upcoming Events
Thursday, September 13th
-	Magnified Giving NPO Fair
Friday, September 14th
-	High School Picture Day
-	Interims
Wednesday, September 19th
-	Garman Miller Teacher Interviews
Thursday, September 20th
-	Garman Miller Teacher Interviews
Friday, September 21st
-	Vision/Hearing Screening
Saturday, September 22nd
-	Homecoming Dance
Tuesday, September 25th
-	7th Grade Fundraiser Begins (Cookie Dough)
Saturday, September 29th
-	Cardinal Marching Band Invitational
Tuesday, October 2nd
-	Honda Tour
Wednesday, October 3rd
-	Senior Career Concert
Friday, October 5th
-	Sophomore Manufacturing Day (Crown)

Director of Technology, Brian Puthoff, submitted the following report:
•	All the new technology purchased this summer has been installed/configured and is in the classrooms. The list below highlights a few major technology projects this summer:
o	Added approximately 130 student Chromebooks into our network 
o	Installed new, interactive white board technology in four high school classrooms.
o	Replaced computers in main elementary computer lab. These new computers will come with us when we move into the new building.
o	Added classroom iPads to the 5th grade wing
o	Re-imaged approximately 200 existing computers

•	We are now using a security product, called GoGuardian, that allows us to better manage what our students are doing on our Chromebooks. This system has many great features, one of which is to automatically monitor student activity with regard to health and safety. The system will alert administration if a student searches for content related to violence, self-harm, suicide, etc. In addition, there is a teacher component of GoGuardian which will be rolled out the staff in the coming month that will allow them to better monitor their student’s activity while using Chromebooks in their classroom, which will help teachers help students to stay on task. 

Treasurer Recommendations
1.	Approve the Regular School Board Meeting minutes on August 15, 2018.
2.	Approve the General Fund Paid Bills . . . . . .	   $	123,204.26	 
3.	Approve the Lunchroom Fund Paid Bills . . .    	   $	         0.00	 
4.   Accept a $100.00 donation from the Community Backpack+ program to be put towards the “No-Shame Lunch Fund”.  We thank you for your generosity and support of our students!
4.   Adopt 2018-19 Temporary (Whole-Year) Appropriations (July 1, 2018 – June 30, 2019).  All funds need to be within the amounts certified by the County Auditor in the Amended Official Certificate of Estimated Resources, which will not be received until December.  At that time, Permanent Appropriations will be recommended for approval.  Also, authorize the Treasurer, Superintendent, and Board President to sign the Annual Appropriation Measure Certificate as required by the ORC.  (The total amount reflects an increase of approximately 119.6% over last year’s appropriations due to the K-8 building project.  The General Fund appropriations reflect an increase of 2.19% of last year’s General Fund appropriations.)

 	Fund #	Fund Description	Total Amount	
1 .	001	General Fund (001) a. Set-Aside Budget Reserve (001-9903)	       9,330,229.00 	
2 .	002-9797	Bond Retirement (002-9797)	            58,263.41 	
3 .	002-917A	Bond Retirement K-8 Bldg (002-917A)	       1,074,543.76 	
4 .	004-917A	K-8 Building Fund – LFI	       6,029,060.00 	
5 ,	010-917L	Construction Fund – Local Share	       4,107,150.00 	
6 .	010-917S	Construction Fund – State Share	       3,499,150.00 	
7 .	034	Maintenance Fund K-6 Building	             5,000.00 	
8 .	005	Replacement Fund (005)	          243,000.00 	
9 .	006	Lunchroom Fund (006)     	          267,700.00 	
10 .	007	H.A. Schrage Trust (007)	                100.00 	
11 .	009	Uniform Supply Fund (009)	            50,000.00 	
12 .	018	Public School Support Fund (018)	            22,500.00 	
13 .	019	Local Donations (019)	          140,100.36 	
14 .	022	Trust Fund (022)	             1,600.00 	
15 .	200	Activity Funds (200)	          141,773.00 	
16 .	300	Activity Funds (300)	          191,690.00 	
17 .	451	OneNet Connectivity (451)	             3,600.00 	
18 .	461	Agriculture Education 5th Quarter	             3,636.36 	
19 .	516	IDEA Part B (516)	          139,034.03 	
20 .	551	Title III LEP (551)	             1,124.83 	
21 .	572	Title I (572)	            57,922.95 	
22 .	590	Title II-A -Class Size Red/Eisenhower (590)	            13,603.11 	
23 .	599	Title IV Student Support & Academic Achievement (599)	            10,000.00 	
 	 	Total All Funds	$25,390,780.81 	

18-60		Motion by Bertke second by Bambauer that the board approve the motions contained in the Treasurer’s recommendations as presented. Upon the call of the roll, the vote was as follows: Bambauer, yes; Bertke, yes; Busse, yes; Suchland, yes; Wells, yes. Motion Carried.

Superintendent Recommendations

1.	Pupil Activity Program Contracts
Employ the following individual for a one-year contract for the 2018-19 school year to direct, supervise, or coach the following student activity: 

Position	       Individual	Step
Freshman Girls Basketball	Kacie Pape			1

2.	Non-Teaching Employment

Individual	Employment Position	Step	Effective	Contract
Duration	
Kathie Kelley-McDermitt	Bus Driver for special education route (.75 hr/week)	2	2018-19	1 Year	

3.	Payment in Lieu of Transportation
Transportation to Sidney Christian Academy for two students is impractical for the New Bremen Local School District.  In lieu of transportation the Board of Education agrees to pay Dan and LaRita Condon a total of $725.00 for their one child, and Ben and Becky Schmiesing a total of $725.00 for their one child at the end of the 2018-19 school year based on completion of the school year.

4.	Approve the bus stops and times as presented in the attachments.

5.	Approve the updated organization chart to reflect the transition to a K-6 and 7-12 principal structure.  The previous organization chart reflected a K-8 and 9-12 principal structure.

6.	Wellness Committee 
The Wellness Committee is seeking approval for awarding an additional personal day to three employees for participation in wellness activities. To be eligible, an employee would be required to participate in a minimum number of wellness activities as determined by the Wellness Committee. If the requirement is met, employees would have their name put into a drawing for an additional personal day. The purpose of this incentive program is to encourage participation in wellness activities and promote healthy habits which helps keep our premiums low.

18-61		Motion by Suchland second by Busse that the board approve the items contained in the Superintendent Recommendations as presented.  Upon the call of the roll, the vote was as follows: Bertke, yes; Busse, yes; Suchland, yes; Wells, yes; Bambauer, yes.  Motion carried.  

Other Business Items:
A. Business Advisory Council Resolution
	
JOINT AGREEMENT APPOINTING THE BUSINESS ADVISORY COUNCIL OF THE EDUCATIONAL SERVICE CENTER TO SERVE AS THE BUSINESS ADVISORY COUNCIL FOR THE SCHOOL DISTRICT

As the New Bremen School District Board of Education (“Board”) has entered into an agreement under R.C. 3313.843 and/or R.C. 3313.845 to receive any services from the Auglaize Educational Service Center Governing Board (“ESC”), the Board is not required to appoint a business advisory council pursuant to R.C. 3313.82, R.C. 3313.821, and applicable laws as the Board and ESC hereby agree that the ESC’s business advisory council shall represent the business of the New Bremen School District consistent with the authority granted by the Ohio General Assembly. This agreement shall remain in full force and effect until either the Board or ESC terminates the same by formal resolution.

18-62		Motion by Wells, second by Bertke that the board approve the items contained in the Other Business Items as presented.  Upon the call of the roll, the vote was as follows: Busse, yes; Suchland, yes; Wells, yes; Bambauer, abstain; Bertke, yes.  Motion carried.  

Informational Items

A.	Contracts Expiring
Please be advised that the N-B Schools have 9 certified and 4 classified employees whose employment contracts expire at the end of the 2018-19 school year and will be evaluated during the upcoming school year.
1.	Listing of employees whose contracts expire
2.	Updated supplemental contract listing 
3.	Updated seniority listing 

B.	Beginning School Enrollment
The following graph illustrates the enrollment in the New Bremen Local Schools at the beginning of the school year over the past several years:

								         Teacher
  School Year	K-8	9-12	K-12	FTE	
	2001-02	673	323	996	62.19 
	2002-03	663	315	978	63.47	
	2003-04	665	305	970	63.05
	2004-05	638	322	960	61.38
	2005-06	629	304	933	61.55	
	2006-07	627	300	927	60.13
	2007-08	595	305	900	60.68
	2008-09	589	296	885	60.68
	2009-10	566	299	865	57.32
	2010-11	569	294	863	57.32
	2011-12	552	301	853	56.94
	2012-13	548	282	830	58.00
	2013-14	563	252	815	56.75
	2014-15	544	241	785	55.93
			2015-16	512	242	752	55.93		
	2016-17	526	230	756	55.30
	2017-18	525	241	766		55.30
	2018-19	514	238	752		54.65		

C.	We would like to thank the New Bremen Fire Department and Cross Country team for power-washing the visiting side bleachers so they could be painted.  Your help is greatly appreciated!

D.	Facility Update – the early site work is nearly complete. Seeding the area north of the football field is scheduled to be complete as soon as weather allows.

E.	Emergency Management Plan – This has been submitted for the district to the Department of Homeland Security and has been approved
F.	
18-63              Motion by Bambauer, second by Busse to adjourn to executive session for the purposes of Matters Required to be Kept Confidential by Fed/State Law at 7:57 p.m.  Upon the call of the roll, the vote was as follows: Suchland, yes; Wells, yes; Bambauer, yes; Bertke, yes; Busse, yes. Motional Carried.

18-64              Motion by Bertke second by Wells to return to regular session at 8:49 p.m. Motion carried unanimously.
		
18-65	         Motion by Suchland, second by Bambauer to adjourn the meeting at 8:50 p.m. Motion carried unanimously.

				
			President							Treasurer