Regular School Board Meeting

NEW BREMEN LOCAL SCHOOL DISTRICT

Board of Education Agenda

October 17, 2018

7:00 P.M.

(COMMUNITY ROOM)

  
Board Members

Mrs. Michele Bambauer
michele.bambauer@newbremenschools.org (419-733-3611)

Mr. Scott Bertke
scott.bertke@newbremenschools.org (419-629-3719)

Mrs. Shelly Busse
shelly.busse@newbremenschools.org (567-644-5336)
Mr. Cory Suchland 
cory.suchland@newbremenschools.org  (419-733-1251)
Mrs. Suzanne Wells
suzanne.wells@newbremenschools.org  (419-569-0356)

Mr. Jason Schrader - Superintendent
jason.schrader@newbremenschools.org (419-629-8606)
Mrs. Jill Ahlers – Treasurer
jill.ahlers@newbremenschools.org  (419-629-8606)

NEW BREMEN LOCAL SCHOOL DISTRICT
Board of Education Agenda
October 17 (W), 2018
7:00 P.M.

I.  Call To Order: Mr. Cory Suchland, President
II.  Roll Call of Board Members: Mrs. Jill Ahlers, Treasurer
            Bambauer _____ Bertke _____ Busse _____ Suchland _____ Wells _____

III.  Pledge of Allegiance:
       President Suchland will lead the pledge.

IV. Public Participation At Board Meetings:
	The Board recognizes the value of public comment on educational issues and the importance of allowing members of the public to express themselves on school matters of community interest.  However, in order for the Board to fulfill its obligation to complete the planned agenda in an effective and efficient fashion, a maximum of 15 minutes of public participation will be permitted at each public meeting of the Board.  
	The presiding officer of each Board meeting shall administer the rules of the Board for public participation.  Partial listings of the regulations are as follows:
A.	Public participation shall be permitted only as indicated on the Board agenda according to the order of business.
B. All persons wishing to participate in a public Board Meeting shall register their intent with the Superintendent, Treasurer, or Board President in advance of the meeting by completing a written request which shall include the name and address of the participant, the group affiliation if appropriate, and the topic to be addressed.
C. Participants must be recognized by the presiding officer and preface their comments by an announcement of their name and address
D. Public participation shall be limited to fifteen minutes per board meeting unless waived by the majority of the Board and shall be equally divided among those desiring to address the Board.
             1.  
             2.  

V.  Presentations
A.	 FFA Officers

VI.	 Reports
Written reports were distributed with the agenda packet. Are there any questions pertaining to these reports?
A.	Mrs. Diane Kramer, K-6 Principal
B.	Mr. Marcus Overman, 7-12 Principal
C.	Mr. Brian Puthoff, Director of Technology

VII. Consent Agenda Items
Following are recommendations that have been identified for approval as part of the consent agenda.  If a member of the board would wish to remove any item(s) from this agenda for further discussion prior to taking action, please let either the superintendent or board president know.

A.	Treasurer’s Recommendations

1.	Approve the Regular School Board Meeting minutes on September 12, 2018 and the Special School Board Meeting minutes on October 9, 2018.
2.	Approve the General Fund Paid Bills . . . . . .	   $	68,342.07	 
3.	Approve the Lunchroom Fund Paid Bills . . .    	   $	  6,586.94	 
4.   Accept a donation of $1,500.00 from the Cardinal Pride Association for fitness trackers to be used in Health/PE classes.
5.   Approve the 5-year Forecast dated October 17, 2018
6.   Increase/Decrease anticipated revenues and appropriations as follows:

Title	Account	Revenues 	Appropriations	
General Fund (Teacher Severance)	001		($8,500.00)	
Cafeteria Fund (Cafeteria Employee Severance)	006		$8,500.00	
OHSAA Tournament Fund	022-900B	$600.00	$600.00	
K-8 Building Fund - LFI	004-917A		($3,856,760.00)	
K-8 Bldg Fund – Construction – Local Share	010-917L		($2,614,187.16)	
K-8 Bldg Fund – Construction - State Share	010-917S		($2,227,366.84)	
Crown Donation Fund	019-9999		$630.00	
				
Total Adjustments	$600.00	($8,697,084.00)	

7. 	Establish the following revenue and appropriation accounts and increase revenues as shown:

Title	Account	Revenues 	Appropriations	
Revenue in Lieu of Taxes (Annexation Agreement)	001-2400	$145,208.00	N/A	
Cross Country 	300-953G	0.00	0.00	
Golf 	300-953H	0.00	0.00	
Swim	300-953I	0.00	0.00	
Softball	300-953J	0.00	0.00	
Track	300-953K	0.00	0.00	
Cardinal Campaign	300-955A	0.00	0.00	
Coca-Cola 	300-954A	$3,010.00	0.00	
Building Project Donation Fund	019-9019	950.00	0.00	
Total Adjustments	$149,168.00	0.00	

Motion by: ____________________, second by: ________________________ that the board approve the motions contained in the Treasurer’s Report as presented.

Roll Call:
Bambauer _____ Bertke _____ Busse _____ Suchland _____ Wells _____

B.	Superintendent’s Recommendations

1.	Supplemental Contracts
Employ the following individuals for one-year contracts for the 2018-19 school year in the following supplemental positions: 

Individual	Employment Position	Step	Effective	Contract
Duration	
Elly Puthoff	Softball Coach	1	2018-19	1 Year	
Lynette Ross	Asst. Softball Coach	1	2018-19	1 Year	
Kristen Kopf	Assistant Swim Coach	1	2018-19	1 Year	

2.	Payment in Lieu of Transportation
Transportation to Holy Rosary Catholic School for two students is impractical for the New Bremen Local School District.  In lieu of transportation the Board of Education agrees to pay Laura Gerlach a total of $725.00 per child, a total of $1,450.00 for their one child at the end of the 2018-19 school year based on completion of the school year.

3.	Donation of Library Books
Approve Shelley This, district librarian, to donate books to Pages for Progress as indicated on the lists in the attachments. Pages for Progress is a non-profit organization within the State of Ohio which aims to increase literacy rates all throughout Ohio, by allowing students in a lower socioeconomic standing areas to have the fundamental reading materials they need to succeed. To date Pages for Progress Inc has donated over 35,000 books to over 10 elementary schools and 5 high schools throughout the state. Additionally, books are now funding a library in Liberia to allow students to learn the English Language.

4. Board Policy Adoption
•	Website Accessibility Policy
•	Plan regarding Functionality/Accessibility
•	Strategy for ID of Inaccessible Content and Functionality
•	Notice to Persons with Disabilities
•	Process for Ensuring Accessibility and Functionality
•	Use of Credit Cards
•	Purchasing Cards

5.  Approve the Community Reinvestment Area Agreement with Crown Equipment Corporation which would amount to a donation of $260,405 for 10 years. Construction is expected to begin in December, 2018 and be completed in December, 2019.

6.  Resolution		
RESOLUTION

AUTHORIZING THE PURCHASE OF COMPETITIVE RETAIL NATURAL GAS SERVICE FROM THE LOWEST RESPONSIBLE BID SUBMITTED TO SOUTHWESTERN OHIO EDUCATIONAL PURCHASING COUNCIL FOR THE PERIOD COMMENCING JULY 2020 AND TERMINATING NO LATER THAN JUNE 2025. 

	WHEREAS, the School District is a member of the Southwestern Ohio Educational Purchasing Council (the “Council”), a body authorized by state statute to aggregate purchasing needs of schools and of related nonprofit educational entities so as to take advantage of economies of scale when purchasing essential products and services; and 

WHEREAS, the Council joined with other major school districts and educational purchasing councils to conduct a Request for Proposal for competitive natural gas service commencing with the July 2020 billing cycle and terminating no later than the close of the June 2025 billing cycle, with bids to be submitted for one, two and three year periods (the “RFP”); and 

WHEREAS, the Council has sent notices to bid on the School District’s natural gas supply along with other school district’s natural gas supply to all competitive retail natural gas service providers licensed to sell natural gas in the state of Ohio; and  

WHEREAS, the Council will select or has selected the lowest responsible bid submitted in response to the attached RFP; and

WHEREAS, this School District may review the lowest responsible bid and corresponding term and elect to accept the lowest responsible bid with no obligation prior to that time or thereafter if the School District does not sign a Master Supply Agreement with the selected bidder; and

WHEREAS, the Superintendent or the Superintendent’s designee will review the lowest responsible bid and corresponding term when the RFP is concluded and determine whether the lowest responsible bid provides for competitive retail natural gas service for all of the School District’s natural gas supply that is the result of a public and competitive RFP; 

	NOW, THEREFORE, BE IT RESOLVED BY THE BOARD OF EDUCATION OF THE NEW BREMEN LOCAL SCHOOL DISTRICT, COUNTY OF AUGLAIZE, STATE OF OHIO, as follows:

Section 1.	The Board of Education of this School District does hereby consent, as a member of the Council, to the conducting of an RFP process by the Council for competitive retail natural gas service commencing with the July 2020 billing cycle and terminating no later than the end of the June 2025 billing cycle, with bids to be submitted for one, two and three year periods on such terms and conditions as the Council deems appropriate.

Section 2.	The Board of Education of this School District does hereby authorize the Superintendent or the Superintendent’s designee to execute a Master Supply Agreement between the School District and the lowest responsible bidder in the RFP so long as the Superintendent or his appointee finds that the price reflects the results of a public and competitive request for proposal.

Section 3. 	The Board of Education hereby directs the Treasurer to review the lowest responsible bid once received and the Master Supply Agreement and determine if the School District has sufficient funds to certify this resolution and, if the Treasurer so finds, to certify this resolution. 

Motion by: ____________________ , second by: ________________________ that the board approve the superintendent recommendations as presented.

	Roll Call:
Bertke _____ Busse _____ Suchland _____ Wells _____ Bambauer _____ 

VIII.	Other Business Items:

A.	Other Old Business:

1.	

2.

3.

Motion by: ____________________, second by: ________________________ that the board approve the motions contained in Other Old Business Items.

Roll Call:
Busse _____ Suchland _____ Wells _____ Bambauer _____ Bertke _____

B.  Other New Business:

Motion by: ____________________, second by: ________________________ that the board approve the motions contained in Other New Business Items.

Roll Call:
Suchland _____ Wells _____ Bambauer _____ Bertke _____ Busse _____

IX.	Informational Items
1.	Course Offerings Update
2.	Playground Equipment at Elementary School
3.	K-8 Construction Project Update
4.	Board Policy Adoption Method
5.	Update on Vacating Cardinal Street

X.  Executive Session:

A.	The Board or Superintendent may desire to adjourn to Executive Session for the express purpose of discussing:
☒ Personnel
           	☐ Appointment or Evaluation		☐ Promotion
                 	☒ Employment                    		☐ Demotion
      	☐ Dismissal                          		☐ Compensation

Investigation of Charges or Complaints Against an Employee, Official, or Student

            	☐ Discipline                          		☐

☐ Property Purchase or Sale
☐ Conferences with an Attorney Involving Pending or Imminent Court Action
☐ Negotiations (Preparing, Conducting, or Reviewing)
☒ Matters Required to be Kept Confidential by Fed/State Law
☐ Security Arrangements

Motion by: ____________________, second by: ________________________ to adjourn to executive session for the purpose checked above at _______ am/pm.

Roll Call:
Wells _____ Bambauer _____ Bertke _____ Busse _____ Suchland _____

B.  Return To Regular Board Session:

Action Taken:
Motion: ______  Second: ______  Vote: ______  Time: ______

XI.	Other New Business To Be Considered By The Board:

      A.
      B.
      C.
Motion by: ____________________, second by: ________________________ that the board approve the new business as presented.

Roll Call:
Bambauer _____ Bertke _____ Busse _____ Suchland _____ Wells _____

XII.   Adjournment:

Action Taken:
Motion: ______  Second: ______  Vote: ______  Time: ______