The New Bremen Local Board of Education met in regular session at 7:00 p.m. in the Community Room.

Roll Call:  Mrs. Michele Bambauer, Mr. Scott Bertke, Mrs. Shelly Busse, Mr. Cory Suchland, and Mrs. Suzanne Wells. Also present were Superintendent Jason Schrader, K-6 Principal Diane Kramer, 7-12 Principal Marcus Overman, and Treasurer Jill Ahlers.  

President Cory Suchland led the pledge of allegiance.

Mr. Steve Vonderhaar spoke during the public participation to express his concerns with the vacation of Cardinal Street and the possibility of a T-intersection with one stop sign rather than a cul-de-sac.  Mr. Vonderhaar’s concerns were as follows: 1) any traffic that bypasses Burk Street will be forced to exit using school property, 2) any accident that occurs will be on school property, 3) gating will only help during the school day – not before and after, 4) the district will lose the ability to control the traffic, and 5) the school bears the cost of maintaining the driveway to Kettler Road.  Mr. Vonderhaar added there are between 20-25 children that live along Cardinal Street.  If there is an opportunity to enhance the safety of these children, as well as all New Bremen students, he feels it’s a win-win situation.  Mr. Vonderhaar feels a cul-de-dac will provide the best safety.

Coach Diana Kramer, assistant coaches, and players were in attendance after earning the title of Volleyball State Runner-Up in this year’s tournament.  The Board and Superintendent Schrader congratulated them on their success.

Mr. Tim Eiting from Meyer’s Auction Service and Mr. Justin Vondenhuevel from Vondenhuevel Auctioneers shared information regarding the service they could provide for the auction of the items in the K-8 building. Their auction service facilitates a live auction while simultaneously running an online auction.  This option opens up the opportunity for many more people to participate in the auction, which results in higher revenues.  The auction service uses several promotional strategies including social media, One Call Now, and digital marketing. The auction site would be available to view items several weeks prior to the auction date.  The district would need to determine whether items will be moved to the new building or sold on the auction.  There will also be items that will stay with the building which will be a part of the demolition. They would need approximately 4-6 weeks to take pictures, categorize, and provide a description of the items included in the auction. 

K-6 principal, Diane Kramer, submitted the following report:

1.	Continuous Improvement
•	Teacher level Value-Added reports were released on November 8th.  I will be meeting with teachers individually to look at strengths, weaknesses, and trends in data.
•	On November 6th, teachers received refresher training from the NBPD and Sheriff’s Department on ALICE (Alert, Lockdown, Inform, Counter, and Evacuate) procedures.  The police officers met with teachers one-one-one and in small groups to discuss updates and answer and specific questions.

2.	Instruction
•	The third grade Ohio Reading Achievement Assessment was administered online to all third grade students the mornings of October 23rd and 24th.  Results will be available in mid-December.
•	Students in grades two and four took the Terra Nova Achievement Test and the In View Cognitive Assessment the weeks of October 16th and 22nd.  These results are used for gifted identification as well as determining student interventions.
•	Learning opportunities for students outside of our classroom walls:
•	Fourth grade students attended a musical presentation at the Schuster Center in Dayton on October 18th.
•	Sixth grade students went on a manufacturing field trip to Crown, Coldwater Machine, and JR Manufacturing on October 19th.

3.	 School Operations, Resources and Learning Environment
•	October character award lunches were held for elementary students on October 30th.
•	Congratulations to our Lego League teams placing 1st and 8th in Saturday’s competition.  Both teams made it to the next round and will compete in Bowling Green on January 12th.

4.	Collaboration
•	Right to Read Week is being held for grades K-8 this week.  The theme this year is “Enchanted Forest:  Let Your Imagination Grow!”  The book fair was open to the public Monday evening along with a Science Night sponsored by the high school Science Club.  High school students assisted students in making “slime”.

5.	Parent and Community Engagement
•	Reading Improvement and Monitoring Plans (RIMPS) have been written in collaboration with parents for over 40 students in grades K-3.  This is a requirement for the Third Grade Reading Guarantee.
•	The annual Title I Parent meeting was held October 16th.  This year, Mrs. Niemeyer met with parents of each grade level (K-2) separately to allow for more specific dissemination of information and targeted discussions.
•	Parent-teacher conferences were held the evenings of October 29th and November 5th.  The switch to two evenings with conference options was well-received by teachers as well as parents.  
•	The annual Veteran’s Day Assembly was held Friday, November 9th.  We had a record number of Veteran’s in attendance this year.  Those in attendance were complementary of the program saying it keeps getting better every year.
•	Also on November 9th, our third grade students were invited to Elmwood to sing for the residents at their Veteran’s Day Program.  Students sang the songs they sang at our Veteran’s Day program.
•	The second Cardinal Pride Meeting was held on Monday.  They just wrapped up a fund raiser selling “Cardinal” socks.  A special thank you goes out to Cardinal Pride for providing meals for teachers during parent-teacher conferences.
•	The second Kindergarten Project Ease was held on Tuesday.  This is an opportunity for students to bring an adult guest back to school for an evening of literacy activities.

6.	 Special education/inclusion
•	On November 2nd, teachers received professional development on inclusion and co-teaching from Anne Benginhof.  She provided practical ideas for teachers to implement in their teaching.  We are going through staff surveys to further our implementation of inclusion and co-teaching.

7-12 principal, Marcus Overman, submitted the following report:

Continuous Improvement
-	Anne Beninghof joined us at our Staff Professional Development day on Friday, November 2nd.  The information she shared with the staff pertaining to co-teaching, co-planning, and inclusion was informational.  We will be working through our staff survey in the coming days to get feedback.  
-	I recently held the first leadership & character talk with 7-12 students during their CPT.  Our first discussion was centered around positive self-talk.  This is an essential characteristic to have.  Before students can lead others, they must be able to lead themselves.  Overcoming their largest battle, which goes on inside their head, they will be able to overcame any challenge in the future.  
-	Chief Skinner scheduled individual ALICE training updates for teachers on November 5th and 6th.  Teachers met with law enforcement individually or in small groups to better go over procedures if anything happens.  

Instruction
-	1st Quarter Report Cards
o	High School
•	29 students earned a 4.0 GPA
•	91 students earned a 3.5-3.999 GPA
•	65 students earned a 3.0-3.499 GPA
o	Middle School
•	5 students earned a 4.0 GPA
•	48 students earned a 3.5-3.999 GPA
•	35 students earned a 3.0-3.499 GPA
-	I met with all grade levels a few weeks ago to survey them on the electives they will most likely sign-up for next year, as well as what may interest them if added in the future.  I will be going though these with teachers before students start registering for courses. 
-	A Tri-Star presentation was given to all sophomores on Wednesday, November 7th.  This presentation provides sophomores with more information about the programs available and how to apply.  

School Operations, Resources & Learning Environment
-	I took a bus full of approximately 60 Fall Student-Athletes to the band contest at Marion Local.  The turnout by students was amazing!  This shows the school spirit and appreciation that students have for one another. 
-	The Chorus students performed their show titled, “The Greatest Show,” to the student body on Friday, November 9th and again to their parents and community that evening. 
-	1st Quarter Perfect Attendance
o	105 High School
o	70 Middle School

Collaboration
-	Rotary Career Day was held on Tuesday, November 13th.  All of the juniors were able to observed and job shadow a profession of their choice.  I heard good feedback from many students today.  
-	I have begun having conversations with teachers pertaining to the schedule for next year and the possible changes I think need to be made.  Conversations will continue in the coming months for both electives and core courses.  

Parent & Community Involvement
-	PT Conference Numbers
o	High School – 130+
o	7th Grade – 38 
o	8th Grade – 18 
-	OHSAA Parent Meeting for winter athletes was held on October 30th.  It is hard to believe that the winter season is upon us. The boys’ and girls’ basketball teams have each held their first scrimmages of the year.  
-	The Veteran’s Day program was a huge success again this year.  I want to thank everyone who had a hand in planning the event and the students for their participation.  I heard many compliments from community members and veterans.  
-	Our second Cardinal Pride meeting of the year was held on Monday.  This group is currently selling Cardinal Socks as a fundraiser that will benefit teachers and the school.  I want to thank the organization for providing meals for teachers during PT Conferences.  
-	Katie Mertz, Mara, Lozier, Megan Reinhart, McKenzie Waterman, Mia Schmitmeyer, Allison Hays, and Keaton Putthof were selected as the 1st quarter Character Award winners at the middle school.  Thank you to Dairy Queen for the free blizzards.  

Upcoming Events
Wednesday, November 21st
-	Blood Drive
Thursday, November 22nd – 26th
-	NO SCHOOL
Wednesday, November 28th
-	Staff Collaboration 
Friday, November 30th
           -     School Board & Administration Bake Sale
December 7th
-	Scott Grant Presentation
December 8th
-	Breakfast with Santa
December 13th
-	Middle School Band Concert 
December 17th
-	High School Christmas Concert 
Treasurer Recommendations

1.	Approve the Regular School Board Meeting minutes from October 17, 2018 and the special board meeting minutes from November 7, 2018.
2.	Approve the General Fund Paid Bills . . . . . .	   $  	95,066.50	 
3.	Approve the Lunchroom Fund Paid Bills . . .    $      10,907.08	 
4.	Increase anticipated revenues & appropriations for Title I by $231.05 for a new total of $58,154.00.
5.	Establish Fund #019-9009 for the Komminsk Center for Innovative Thinking donation, and increase revenues and appropriations by $1,000,000.00.
6.	Increase appropriations in the 001 General Fund by $13,411.00.
7. 	Approve the sale of old field sprayer equipment that is no longer used.  The equipment will be sold through the Public Surplus Auction website.

18-78		Motion by Wells second by Suchland that the board approve the motions contained in the Treasurer’s recommendations as presented. Upon the call of the roll, the vote was as follows: Bambauer, yes; Bertke, yes; Busse, yes; Suchland, yes; Wells, yes. Motion Carried.

Superintendent Recommendations

Pupil Activity Program Contracts
Employ the following individuals for one-year contracts for the 2018-19 school year to direct, supervise, or coach the following student activity: 

Position	     Individual	Step
Mentor Teacher	Polly Rodgers	N/A

18-79		Motion by Bertke second by Bambauer that the board approve the items contained in the Superintendent Recommendations as presented.  Upon the call of the roll, the vote was as follows: Bertke, yes; Busse, yes; Suchland, yes; Wells, yes; Bambauer, yes.  Motion carried.  

A. Resolution

RESOLUTION NO. 18-80
APPROVING DESIGN DEVELOPMENT STAGE SUBMISSION
FOR THE NEW PK-8 BUILDING

The Superintendent recommends approval of the design development stage submission for the new PK-8 building.

Rationale:
1.	The New Bremen Local School District Board of Education (the Board) is engaged in a capital improvements program to build a new PK-8 school building, which is being constructed in partnership with the Ohio Facilities Construction Commission (the OFCC) as a Classroom Facilities Assistance Program project.
2.	Garmann/Miller & Associates, Inc., the Board’s Architect, prepared a design development document for the new PK-8 building (Project), and Gilbane Building Company, the Construction Manager at Risk for the Project (CMR), reviewed the design development document prepared by the Architect, including estimated costs for the work, and provided comments on the documents, which the Architect has reviewed and considered in preparing the DD stage documents.
3.	The Architect assembled a design development stage submission for the new PK-8 building, which includes the design development and other required documents, including the LFI MOU document to track costs associated with locally funded initiative improvements included in the Project and comments received from the CMR.
4.	The Board wishes to approve the design development stage submission for the new PK-8 building and to authorize the Architect and CMR to proceed with the construction documents for the Project, subject to approval of the OFCC, including the documents required to track locally funded initiative improvements included in the Project.
The New Bremen Local School District Board of Education resolves as follows:
1.	The design development stage submission prepared for the new PK-8 building is approved, subject to approval of the OFCC, and the Superintendent and Treasurer are authorized to sign the design stage submission form provided by the OFCC Project Manager and the Architect for the design development stage submission for the Project.
2.	The Superintendent and Treasurer are also authorized to sign the LFI MOU document for the DD stage included in the design stage submission notebook prepared for the Project.
3.	The Board authorizes the Architect and CMR to continue with the preparation of the construction documents for the new PK-8 building.

18-80		Motion by Busse second by Wells that the board approve resolution as presented.  Upon the call of the roll, the vote was as follows: Suchland, yes; Wells, yes; Bambauer, yes; Bertke, yes; Busse, yes.  Motion carried.  

  Informational Items

A.	Cafeteria Data
The following number of students were approved for Free or Reduced Lunches:
  		   Year        	Free	     Reduced	            Total        
2007-08	 46		23		  69
2008-09	 64		29		  93
2009-10	 79		43		122
2010-11	 92		17		109
2011-12	 84		14		  98
2012-13	 60		24		  84
2013-14	 68		24		  92
2014-15	 60		  8		  68
2015-16	 46		10		  56
2016-17	 43		13		  56
2017-18	 45		 0		  45
2018-19	 32		 6		  38

B.  Health Insurance Costs
The Mercer/Auglaize Benefit Trust Trustees reported the following premium costs for the 2019 plan year:

Plan	Single	Family	% Change	
Alt PPO Plan	$773.73	$1,908.72	+8.0%	
HSA Plan	604.10	1,596.40	+ 6.0%	
Dental Plan	37.35	100.41	+1.0%	

C. Transportation Data
Each year, the Ohio Department of Education requests various transportation information pertaining to the opening of school.  The following information is shared with the board to compare transportation data with past school years.  
	                         	2012-13	2013-14	2014-15	2015-16	2016-17	2017-18	
Daily Miles Driven    	182	183	207	191	168	204	
Daily Students Trans.	201	261	256	240	235	260	
Yrly Cost For Trans.	$176,541	$167,078	$191,298	$192,595	$208,056	$225,682	
Maint. And Repair       	$38,007	$31,987	$33,933	$38,633	$45,044	$54,969	
Fuel Costs                   	$30,781	$31,264	$25,323	$18,000	$20,947	$22,082	
Actual Annual Miles -  from odom.   	49,786	46,170	52,227	  48,998	50,293	50,000	

D.	There will be a public hearing at the December school board meeting to discuss school calendar options.

E.	Following a discussion, it was decided to have a speaker at Graduation in May, 2019.

F.	Building Update - Mr. Schrader stated we are now in the Design Development stage and will be moving towards the GMP in December.

G.	The December Board meeting will be on December 12 at 6:00.  Stacy Overly from Public Finance Resources will be presenting on the 5-Year Forecast.

H.	Make-up Day for November 8 – Volleyball State Semi-Final game
•	The will be a make-up day for all staff members on Thursday, April 18.  Students will not be in attendance on this day.

I.  Christmas gathering – Cory Suchland will call the Rod & Gun Club to check on availability.

J. Mr. Schrader acknowledged the emails and phone calls received regarding the current status of the bowling as a club sport and the desire for bowling to become a Board-recognized sport.  
		 
18-81	         Motion by Bambauer, second by Bertke to adjourn the meeting at 8:15 p.m. Motion carried unanimously.

			President							Treasurer