Regular School Board Meeting

NEW BREMEN LOCAL SCHOOL DISTRICT Board of Education Agenda
December 12, 2018

6:00 P.M. (COMMUNITY ROOM)

Board Members

Mrs. Michele Bambauer michele.bambauer@newbremenschools.org (419-733-3611)
Mr. Scott Bertke scott.bertke@newbremenschools.org (419-629-3719)
Mrs. Shelly Busse shelly.busse@newbremenschools.org (567-644-5336)

Mr. Cory Suchland cory.suchland@newbremenschools.org  (419-733-1251)

Mrs. Suzanne Wells suzanne.wells@newbremenschools.org  (419-569-0356)

Mr. Jason Schrader - Superintendent jason.schrader@newbremenschools.org (419-629-8606)

Mrs. Jill Ahlers – Treasurer jill.ahlers@newbremenschools.org (419-629-8606)

NEW BREMEN LOCAL SCHOOL DISTRICT
Board of Education Agenda
December 12 (W), 2018
6:00 P.M.

I. Call to Order: Mr. Cory Suchland, President

II. Roll Call of Board Members: Mrs. Jill Ahlers, Treasurer

Bambauer  	Bertke  	 Busse  	 Suchland  	 Wells  	

III. Pledge of Allegiance:
President Suchland will lead the pledge.

IV. Public Participation at Board Meetings:
The Board recognizes the value of public comment on educational issues and the importance
of allowing members of the public to express themselves on school matters of community interest. However, in order for the Board to fulfill its obligation to complete the planned agenda in an effective and efficient fashion, a maximum of 15 minutes of public participation will be permitted at each public meeting of the Board.
The presiding officer of each Board meeting shall administer the rules of the Board for public participation.  A partial listing of the regulations are as follows:
A.  Public participation shall be permitted only as indicated on the Board agenda according to the order of business.
B. All persons wishing to participate in a public Board Meeting shall register their intent with
the Superintendent, Treasurer, or Board President in advance of the meeting by completing a written request which shall include the name and address of the participant, the group affiliation if appropriate, and the topic to be addressed.
C. Participants must be recognized by the presiding officer and preface their comments by an announcement of their name and address
D. Public participation shall be limited to fifteen minutes per board meeting unless waived by the majority of the Board and shall be equally divided among those desiring to address the Board.
1.

V.	Presentations
A.   High School Choir
B.   Mr. Stacy Overly – Public Finance Resources

VI.  Public Hearing
A public hearing is required for input on school calendar days and options.  We will take input
at this time.

VII.  Reports
Written reports were distributed with the agenda packet. Are there any questions pertaining to
these reports?
A.  Mrs. Diane Kramer, K-6 Principal
B.  Mr. Marcus Overman, 7-12 Principal
C.  Mr. Gary Jones, Athletic Director
D.  Mr. Brian Puthoff, Director of Technology

VIII. Consent Agenda Items
Following are recommendations that have been identified for approval as part of the consent
agenda.  If a member of the board would wish to remove any item(s) from this agenda for further discussion prior to taking action, please let either the superintendent or board president know.

A.  Treasurer’s Recommendations:

1.   Approve the Regular School Board Meeting minutes on November 14, 2018.
2.   Approve the General Fund Paid Bills . . . . . .	$ 	92,897.65 	
3.   Approve the Lunchroom Fund Paid Bills . . .	$ 	10,290.76 	
4.   Establish Fund #499 for the School Safety Grant received and increase revenues and appropriations by $4,265.75.
5.   Accept the following donation and increase estimated revenues and appropriations accordingly:

	$1,619.32 from Ms. Dianne Komminsk to purchase two computers to be used by the Elementary Lego League (Fund 019-9008)

	$5,000.00 from First National Bank in New Bremen for new scorer’s tables in the high school gym  (Fund 300-950A)

	$5,000.00 from Western Ohio True Value Hardware for new scorer’s tables in the high school gym  (Fund 300-950A)

Thank you for your generosity and continued support!

Motion by:

, second by: _

that the

board approve the motions contained in the Treasurer’s Report as presented.

Roll Call:
Bambauer  	Bertke  	 Busse  	 Suchland  	 Wells  	

B.  Superintendent’s Recommendations

1.   Organizational Board Meeting
The N-B Board needs to establish a date for the organizational meeting and the January
School Board Meeting:
a.   The Administration would suggest combining these two meetings into one meeting
as listed below.  A budget hearing is no longer required due to legislation that allows county auditor’s to waive the budget filing.  Auglaize County has formally waived the budget filing for Auglaize County.
b.   By law, the organizational meeting must be held during or before the first fifteen
(15) days of January.
c.   Appoint a President Pro-Tem to preside over the Organizational Meeting until such time as a new Board President is elected:  Mr. Cory Suchland
Meeting	Date	Time	Place
Organizational Meeting	January 9, 2019	7:00 PM	Elem Library	
January Monthly Meeting	January 9, 2019	7:15 PM	Elem Library	

***The January Organizational and Regular Board meetings will be held in the Elementary Library.

2.   OSBA Membership
Authorize the school district membership with the OSBA.  New Bremen is a Charter Member since 1955.  This would include membership services and subscriptions to the OSBA Journal and Briefcase for the Board Members, Treasurer, Principals, and Superintendent.

3.   Accept the retirement resignation of Susie Kramer, effective May 31, 2018.  Mrs.
Kramer has been an employee of New Bremen Schools for 30 years. Thank you Mrs. Kramer for your years of service.

4.   2019-20 Calendar
Approve the 2019-20 calendar as presented in the agenda packet.

Motion by:

, second by: _

that the

board approve the Superintendent recommendations as presented. Roll Call:
Bertke  	Busse  	Suchland  	Wells  	Bambauer  	_

IX. Other New Business Items:

A.   Resolution

RESOLUTION AUTHORIZING THE TRANSFER OF MONIES FROM THE BOND RETIREMENT FUND TO A SPECIFIC PERMANENT IMPROVEMENT FUND

[RC 5705.14(C)(2)]

WHEREAS, there is presently an unexpended balance in the Bond Retirement Fund of the School District relating to the High School bonds as of December 31, 2018, all indebtedness, interest, and other obligations for the payment of which such fund exists having had final payment December 1, 2017; and

WHEREAS, Ohio Revised Code Section 5705.14(C)(2) allows the School District to transfer a portion of such monies to a specific permanent improvement fund, even if all of the obligations payable from the Bond Retirement Fund have not been retired, provided the County Budget Commission where the School District is located approves the transfer and determines that such monies will not be required to meet the obligations payable from such fund; and

WHEREAS, the determination of the Budget Commission shall consider all of the following: the balance of the Bond Retirement Fund; the outstanding obligations payable from such fund; and the sources and timing of such fund’s revenue.

WHEREAS, in order to request the Budget Commission's approval, a resolution authorizing the transfer of funds must be passed by the affirmative vote of two-thirds of its members; and

WHEREAS, this Board has determined that it is necessary to transfer all of the unexpended balance in the Bond Retirement Fund as of December 31, 2018 to a specific permanent

improvement fund as follows: all of the balance to the High School Special Cost Center in the
Permanent Improvement Fund.

NOW, THEREFORE, BE IT RESOLVED BY THE BOARD OF EDUCATION OF THE NEW BREMEN LOCAL SCHOOL DISTRICT, AUGLAIZE, MERCER AND SHELBY COUNTIES, OHIO, TWO-THIRDS OF THE MEMBERS ELECTED THERETO CONCURRING, THAT:

Section 1.	The Treasurer of the Board is hereby authorized and directed to execute and deliver, on behalf of the Board, this Resolution and the Certificate of Treasurer attached hereto, and any such additional instruments, documents, agreements, contracts, certificates, and other papers as may be necessary or appropriate in order to carry out the intent of this Resolution.

Section 2.	The Treasurer of the Board is hereby directed to forward a certified copy of this Resolution to the County Auditor of Auglaize County, Ohio, as Secretary of the Auglaize County Budget Commission.

Section 3.	It is hereby found and determined that all formal actions of this Board concerning and relating to the passage of this Resolution were adopted in an open meeting of this Board, and that all deliberations of this Board and of any of its committees that resulted in such formal action were in meetings open to the public in compliance with all legal requirements, including R.C. Section 121.22.

Motion by:  	, second by:  	that the board approve the resolution as presented.

Roll Call:

Busse  	 Suchland _ 	 Wells  	 Bambauer  	Bertke  	

X.  Other Old Business Items:

A.  School Board Member Compensation
According to advice from the Ohio School Boards Association (OSBA), school boards should discuss in December the compensation of board members prior to the organizational meeting in order to avoid a conflict with the Ohio Revised Code.  The ORC indicates that board members cannot have a change in their compensation during his/her current term.  In December – 1997 the Board approved increasing the compensation to $40 per meeting not to exceed 24 compensated meetings effective January 1, 2000.

Motion by:  	, second by:  	that the board approve the other old business items as presented/amended.

Roll Call:

Suchland  	 Wells  	Bambauer  	Bertke  	Busse  	

XI.	Informational Items

A.   AMBE Update – Shelly Busse

B.	Garmann-Miller – Building Project Update

C.  Schools Closed for Christmas Holidays
The New Bremen Schools will be closed for the Christmas Holidays beginning Monday, December 24 through Wednesday, January 2.  School will resume on Wednesday, January
3, 2017.

D.  Current Superintendent Committee Appointments -
1.  Tri Star Career Compact Advisory:	 	Bertke 	
2.  Cardinal Pride Representative:	 	Bambauer 	
3.  Athletic Council Representatives (2):	 	Suchland/Busse 	
4.  OSBA Legislative Liaison/Delegate:	 	Bertke 	
5.  NBTA Negotiations Committee (2):	 	Wells/Busse 	
6.  Village Annex/Abatement/CIC member: 	Bertke 	
7.  Finance Committee Representative:	 	Suchland 	
8.  Buildings/Grounds Committee Rep (2):  	Bertke/Wells 	
9.  Student Achievement Liaison (OSBA):  	Suchland 	
10. Technology Committee Rep:	 	Busse 	
11. Ag Advisory Committee Rep:	 	Bambauer 	
12. New Bremen Education Foundation:	 	Busse 	

E.  Class composites have been brought to Lange to be photographed for the digital imaging.
Thank you to all the volunteers who helped with disassembling the frames.

F.  Met with the Levy Committee last week to update them on the building project.

G.  Conducted a walk-thru of the elementary building and identified the items that are fastened and secured which will be sold at the auction.  The tentative auction date has been scheduled for June 13, 2020.

XII. Executive Session:

A.  The Board or Superintendent may desire to adjourn to Executive Session for the express purpose of discussing:
☐ Personnel
☐ Appointment or Evaluation	☐ Promotion
☐ Employment	☐ Demotion
☐ Dismissal	☐ Compensation

☐ Discipline	☐

☐ Property Purchase or Sale

Investigation   of   Charges   or   Complaints
Against an Employee, Official, or Student

☐ Conferences with an Attorney Involving Pending or Imminent Court Action
☐ Negotiations (Preparing, Conducting, or Reviewing)
☒ Matters Required to be Kept Confidential by Fed/State Law
☐ Security Arrangements

Motion by:

, second by: _

to adjourn to

executive session for the purpose checked above at

am/pm.

Roll Call:
Wells  	Bambauer  	Bertke  	Busse  	 Suchland  	

B.  Return To Regular Board Session:

Action Taken:
Motion:  	 Second:  	 Vote:  	 Time:  	

XIII.	Other New Business to Be Considered By The Board:

A. B. C.

XIX.   Adjournment: Action Taken:
Motion:  	 Second:  	 Vote:  	 Time: