NEW BREMEN LOCAL SCHOOL DISTRICT
Organizational Meeting
January 9, 2019 (W)
7:00 P.M.

I.	Call To Order:  Mr. Cory Suchland (President Pro Tem)

II.	Pledge of Allegiance:
The pledge is led by President Pro Tem Cory Suchland

III. 	Roll Call of Board Members:
        		
	Bambauer _____ Bertke _____ Busse _____ Suchland _____ Wells _____

IV.  	 Election of 2019 Board President and Vice-President:

Nominations Do Not Require Motion or Second
A

1.  Nominations and Vote for School Board President:
a. ___________________   	   	  
b. ___________________	   

  	Motion by __________________, second by ___________________to close nominations for President.

Roll Call:
Bambauer _____ Bertke _____ Busse _____ Suchland _____ Wells _____

	  	During vote, each member must indicate name of person s/he wishes to vote for.

Bambauer _____ Bertke _____ Busse _____ Suchland _____ Wells _____

2.  Nominations and Vote for School Board Vice-President

Nominations Do Not Require Motion or Second
A

	  a. ___________________	
	  b. ___________________       

  	Motion by: __________________, second by ______________________to close nominations for Vice-President.

Roll Call:

Bertke _____ Busse _____ Suchland _____ Wells _____ Bambauer _____

	  	During vote, each member must indicate name of person s/he wishes to vote for.

Bertke _____ Busse _____ Suchland _____ Wells _____ Bambauer _____
V.	Consent Agenda Items
Following are recommendations that have been identified for approval as part of the consent agenda.  If a member of the board would wish to remove any item(s) from this agenda for further discussion prior to taking action, please let either the superintendent or board president know.

A.  Board Meeting Dates
The Superintendent recommends that the Board adopt the following dates, time, and place for the regular monthly school board meeting unless specifically changed by consensus of the Board:

Dates:   The N-B School Board will normally meet on the third Wednesday of each month with the exception of January and December, which will be held on the second Wednesday of each month.  Specific dates for regular school board meetings during the 2019 calendar year are recommended as follows:
	  
January (2nd Week)		  9		May	15		September	18	
February		20		June 	19		October	16	
March		20		July	17		November	20	
April		17		August	21		December (2nd Week)	11	
Time: 7:00 P.M.   December 6:00 P.M.	
Place:  H.S. Community Room	

B.  Appointment of Purchasing Agent for All Funds
The Board should appoint the Superintendent the Purchasing Agent for the New Bremen Local School District with the authority to expend money from the previously approved appropriations.  This would include professional leaves as described in the NBTA Agreement with the exception of out-of-state requests which require overnight lodging.

C.  Performance Bonds
Performance bonds have or will be purchased for selected positions in the N-B Schools through Ohio School Plan to protect N-B District Funds and comply with State Law Regulations.

		  Position		      Present Employee		       Amount of Bond
		 Treasurer			Jill Ahlers			   $25,000

D.  Miscellaneous Business Items
The Board needs to approve numerous annual items of business related to meeting requirements of the Ohio Revised Code and/or administrative procedures for the ongoing smooth operations of the New Bremen Local Schools.  The following school-related items are recommended for the Board's approval:  

1.  	Designate the First National Bank as depository for all New Bremen Local School District Funds for five (5) years (January 1, 2015 through December 31, 2019).  Designate US Bank as depository for the district’s direct deposit payroll account. In addition, designate Huntington Bank, Multi-Bank Securities, Fifth Third Bank, and Red Tree Investments as our investment brokers, and approve all Ohio Depository Banks as acceptable depositories for certificates of deposit of less than $250,000.  

2.  	Authorize the Board President, Treasurer, and the Superintendent to sign the necessary certificates as required by H.B. 1285 to verify that sufficient funds are available when negotiated agreements are ratified.

3.  	Authorize the Treasurer to request advances on local taxes when obtainable from the Auglaize County Auditor and Treasurer.

4.  	Authorize the Treasurer to pay all bills within the limits of the Budget Appropriations after determined by the Superintendent and the Treasurer that merchandise or services received were satisfactory.

5.  	Authorize the Treasurer to modify the Annual Budget Appropriations as needed and report to the Board monthly.

6.  	Authorize the Board, Superintendent and Treasurer to attend those business and professional meetings necessary with expenses paid to properly conduct the business of the school.  This includes the authorization of the Superintendent to attend a national convention or meeting the equivalent of one meeting every other year.

7.  	Authorize the Superintendent to employ temporary personnel to assist as needed in emergency situations.  Such employment would be presented for Board approval at the next regularly scheduled school board meeting.

8.  	Designate the Superintendent as the New Bremen School District's representative for State and Federal Programs.

  9.   	Appoint the Superintendent as the School District Special Education Officer with the Building Principals as Special Education Placement Committee Chairpersons for their respective buildings.

10.	Designate the Superintendent as the representative for the current board for public records training.

11.  	Authorize the ongoing assistance from the Julian & Grube, Inc. to the New Bremen Schools for OCBOA Accounting assistance.

12.  	Appoint the HS Guidance Counselor as Records Control Officer (K-12) and Testing Coordinator (9-12).  Appoint the Elementary Guidance Counselor as the Testing Coordinator (K-8).

13.  	Authorize the Superintendent and Treasurer to jointly decide to write off bad debts for the school fees of families who have moved from the district or who are experiencing extreme financial hardship when necessary.

14.  	Authorize the Treasurer to credit the interest earned on the investment of principal in the Replacement Fund (005), other fund 005’s with balances totaling $2,000 or more on a monthly basis, Lunchroom Fund (006), H.A. Schrage Trust (007), and the Student Activity Funds (200 and 300) having a balance of $2,000 or more to each fund on a monthly basis.  

15.	Establish the following Petty Cash Funds to be used for supplies and postage:
		Petty Cash Fund			Amount
		Elementary				   $50
		High School				   $50
		District Postage			   $50

16.  	Establish a service fund for the Board in the amount of $15,000.  The ORC 3315.15 allows for Boards to set aside $2.00 per student or a total of $20,000 whichever is greater.  The sum is used to pay expenses of Board Members in the performance of their duties as Board Members.  (001-2310-439)

17.	Authorize the Superintendent, during periods when this Board is not in session, to make offers of employment directly to candidates for either teaching or non-teaching positions on behalf of this Board, and to acknowledge acceptance of such offers on behalf of this Board, subject to subsequent vote of ratification by this board; provided however, that upon ratification by this Board, the employment shall be deemed effective as of the date and time of the employee’s acceptance of the Superintendent’s offer.

18.	Authorize the Superintendent, on behalf of this Board, to accept resignations which have been submitted by employees during times when this Board is not is session, subject to ratification by this Board, provided however, that upon ratification by this Board, such resignations shall be deemed effective as of the date and time of the Superintendent’s acceptance.

Motion by: ____________________, second by: ________________________ that the board approve the motions contained in the Organizational Meeting as presented.

Roll Call:
Busse _____ Suchland _____ Wells _____ Bambauer _____ Bertke _____

VI.  	Adjournment of the Organizational Meeting:
              
	Action Taken:
              
	Motion: ______ Second: ______ Vote: ______ Time:______