Regular School Board Meeting

NEW BREMEN LOCAL SCHOOL DISTRICT

Board of Education Agenda

April 17, 2019

7:00 P.M.

(COMMUNITY ROOM)

  

Board Members

Mrs. Michele Bambauer
michele.bambauer@newbremenschools.org (419-733-3611)

Mr. Scott Bertke
scott.bertke@newbremenschools.org (419-629-3719)

Mrs. Shelly Busse
shelly.busse@newbremenschools.org (567-644-5336)
Mr. Cory Suchland 
cory.suchland@newbremenschools.org  (419-733-1251)
Mrs. Suzanne Wells
suzanne.wells@newbremenschools.org  (419-569-0356)

Mr. Jason Schrader - Superintendent
jason.schrader@newbremenschools.org (419-629-8606)
Mrs. Jill Ahlers – Treasurer
jill.ahlers@newbremenschools.org  (419-629-8606)
NEW BREMEN LOCAL SCHOOL DISTRICT
Board of Education Agenda
April 17 (W), 2019
7:00 P.M.

I.  Call to Order: Mrs. Shelly Busse, President
II.  Roll Call of Board Members: Jill Ahlers, Treasurer
            Bambauer _____ Bertke _____ Busse _____ Suchland _____ Wells _____

III.  Pledge of Allegiance:
       President Busse will lead the pledge.

IV. Public Participation At Board Meetings:
	The Board recognizes the value of public comment on educational issues and the importance of allowing members of the public to express themselves on school matters of community interest.  However, in order for the Board to fulfill its obligation to complete the planned agenda in an effective and efficient fashion, a maximum of 15 minutes of public participation will be permitted at each public meeting of the Board.  
	The presiding officer of each Board meeting shall administer the rules of the Board for public participation.  A partial listing of the regulations are as follows:
A.	Public participation shall be permitted only as indicated on the Board agenda according to the order of business.
B. All persons wishing to participate in a public Board Meeting shall register their intent with the Superintendent, Treasurer, or Board President in advance of the meeting by completing a written request which shall include the name and address of the participant, the group affiliation if appropriate, and the topic to be addressed.
C. Participants must be recognized by the presiding officer and preface their comments by an announcement of their name and address
D. Public participation shall be limited to fifteen minutes per board meeting unless waived by the majority of the Board and shall be equally divided among those desiring to address the Board.
1. 
2.

V.	Presentations
A.	
B.  
C.  

VI.	Reports
Written reports were distributed with the agenda packet. Are there any questions pertaining to these reports?
A.	Mrs. Diane Kramer, K-6 Principal
B.	Mr. Marcus Overman, 7-12 Principal
C.	Mr. Gary Jones, Athletic Director

VII.  Consent Agenda Items
Following are recommendations that have been identified for approval as part of the consent agenda.  If a member of the board would wish to remove any item(s) from this agenda for further discussion prior to taking action, please let either the superintendent or board president know.

A.	Treasurer’s Recommendations

1	Approve the Regular School Board Meeting minutes on March 20, 2019.
2.	Approve the General Fund Paid Bills . . . . . .	   $     124,710.10 
3.	Approve the Lunchroom Fund Paid Bills . . .    	   $	10,872.82  
4.	Increase anticipated revenues & appropriations for IDEA-Part B fund by $2,094.27 for a new total of $141,128.30.
5.	Increase anticipated appropriations for the LFI fund #004-917A by $2,000.00 and #010-917L by $1,800.00 to accommodate management fees for bond money (per auditors).
6.	Accept a donation in the amount of $500,000.00.  Increase revenues and appropriations accordingly (019-9008 & 019-9010).
7.	Accept the Records Committee recommendation, per enclosed.
8.	Transfer $2,500.00 to 005-946B (Band Uniform Set Aside) and $1,000 to 005-947B (Choir Robe Set Aside) from 005 (Replacement Fund) 
9.	Acceptance of CY-2019 Tax Rates And Amounts by the Budget Commission of Auglaize County
Effective
				Inside Millage		Outside Millage  	Millage	     Total
Fund			Rate	Amount	Rate	Amount    	  Rate	  Amount
General Fund		5.00	613,713		37.85	2,082,816	20.00	2,696,529
Bond Retirement		0.00			  7.46	   915,420	  7.46	   915,420
Replacement Fund		0.00			  1.00	   116,125	  1.00	   116,125
				5.00			46.31			28.46	3,728,074

Motion by: ____________________ , second by: ________________________ that the board approve the motions contained in the Treasurer’s Recommendations  as presented.

Roll Call:
	Bambauer _____ Bertke _____ Busse _____ Suchland _____ Wells _____

B.	Superintendent Recommendations		
		
1. Overnight Field Trip Request
Approve the request of the following group to attend a professional conference, which is out-of-state requiring overnight lodging.
											
Employee	Event	Destination	Dates	Est. # Students	
Maria Homan      	FFA State Convention     	Columbus, OH      	May 2-3  	16	
Maria Homan	FFA Officer Retreat	Chenoweth Trails, Greenville, OH	May 28-29	9	

2. Employment of Summer Workers
Employ the following individuals for Summer, 2019 as listed:

Individual	Employment Position	Rate/Hour	Effective	Contract Duration	
Chad Williams	Technology Aide	$11.00/hour	Summer, 2019	Summer	

3. Teaching Employment

Individual	Position	Degree/Step	Effective	Duration	
Amy Burnett	Cross-Categorical Unit Teacher	BS-3	2019-20	1 Year	

4. Non-Teaching Employment

Individual	Position	Rate/Hour	Effective	Duration	
Veronica Bell	Special Education Tutor	$19.00/hour	2019-20	1 Year	

5.	Certified Contract Renewal
Approve the renewal of the employment contracts for the following teaching employees effective with the 2019-20 school year:
 	Employee Last Name	Employee First Name	Present Position	Present Contract	Admin. Recommendation	
1 .	Clark	Melinda	First	3 Yr.	3 Yr.	
2 .	Homan	Tanya	Kdg.	3 Yr.	3 Yr.	
3 .	Hoskins	William	PE	1 Yr.	1 Yr.	
4 .	Kramer	Diana	Second	2 Yr.	3 Yr.	
5 .	Pax	Abby	Kdg.	2 Yr.	3 Yr.	
6 .	Schmidt	Chris	HS Social Studies	2 Yr.	3 Yr.	
7 .	Starcher	Ryan	Music/Band	1 Yr.	1 Yr.	
8 .	Steinemann	Kayla	JH Science	2 Yr.	3 Yr.	
9 .	Stephens	Cory	Sixth	2 Yr.	3 Yr.	

6.	Classified Contract Renewal
Approve the renewal of the employment contracts for the following non-teaching employees effective with the 2019-20 school year:
 	Employee Last Name	Employee First Name	Present Position	Present Contract	Admin. Recommendation	
1 .	Anthony	Wendy	Custodian	2 Yr.	Continuing	
2 .	Freels	Laura	Cafeteria	2 Yr.	Continuing	
3.	Burnell	Sue	Bus Driver	1 Yr.	1 Yr.	
4.	Maurer	Greg	Bus Driver	1 Yr.	1 Yr.	
5.	Ahlers	Jill	Treasurer	3 Yr.	3 Yr.	

7. Approve the administrative salary schedule for the treasurer position.

8.	Supplemental Contracts for Certified Employees (Partial Listing) -
Offer one-year supplemental contracts for the 2019-20 school year, effective July 1, 2019.  This is a partial listing – certified employees only and no spring sports.

Position	Employee	Step	
Athletic Director	Gary Jones	3	
Asst. Athletic Director	Randy Trentman	3	
Weight Room Supervisor	Chris Schmidt	3	
Head Football	Chris Schmidt	3	
Asst. Football	Chad Williams	3	
Head J.H. Football	Josh Bowersock	3	
Varsity Volleyball	Diana Kramer	3	
Asst. Varsity Volleyball	Andrea Quellhorst	3	
Reserve Volleyball	Jan Beyke	3	
Reserve Basketball-Girls	William Hoskins	2	
Swim Coach	Cresta Ritter	3	
JH VB Facility Coordinator	Randy Trentman	N/A	
JH FB Facility Coordinator	Randy Trentman	N/A	
JH GBK Facility Coordinator	Randy Trentman	N/A	
JH BBK Facility Coordinator	Randy Trentman	N/A	
HS VB Facility Coordinator	Will Hoskins	N/A	
HS GBK Facility Coordinator	Gary Jones	N/A	
HS BBK Facility Coordinator	Gary Jones	N/A	
Color Guard Advisor	Cresta Ritter	3	
Music Department Asst.	Patty Ruckman	3	
Elem. Music Programs	Holly Smith	3	
Music Department Accomp.	Barb Lemmon	3	
Music Department Accomp.	Barb Lemmon	3	
Music Department Accomp.	Patty Ruckman	3	
MS Newspaper 	Tess Moeller	3	
Gifted Coach	Theresa Newbright	2	
Student District Leadership Team	Shannon Heckman	3	
Student Council Advisor	Loresa Burden	3	
Drama Play -  Production 	Mike Heuker 	3	
Science Club Advisor	Jenny Sniegowski	1	
Spanish Club Advisor	Sarah Ross	3	
National  Honor Society Advisor	Ben Kramer	3	
Class Advisor - Grade 12	Tricia Wendel	3	
Co-Class Advisor - Grade 11	Loresa Burden	3	
Co-Class Advisor - Grade 11	Cresta Ritter	3	
Class Advisor - Grade 10	Ben Kramer	3	
Class Advisor - Grade 9	Jenny Sniegowski	2	
JH Student Leaders	Donna Schmitmeyer	3	
JH Student Leaders	Stephanie Elking	3	
Scholastic Team Advisor	Theresa Newbright	3	
IAT Team Member	Alycia Niemeyer	3	
IAT Team Member	Tanya Homan	3	
IAT Team Member	Kelly Wilker	3	
Business Club Advisor	Shannon Heckman	3	
STEM Fair Coordinator	Kayla Steinemann	3	
Project Ease Coordinator	Abby Wente	3	
Project Ease Coordinator	Donna Schmitmeyer	3	
Project Ease Coordinator	Tanya Homan	3	
Power of the Pen Advisor	Polly Rodgers	3	
Power of the Pen Assessor	Kate Timmerman	3	
Title I Coach/Mentor Teacher	Alycia Niemeyer	N/A	
District Leadership Team	Donna Schmitmyer	3	
District Leadership Team	Molly Rush	3	
District Leadership Team	Theresa Newbright	3	
District Leadership Team	Loresa Burden	3	
District Leadership Team	Shannon Heckman	3	
District Leadership Team	Diana Kramer	3	

9. Salary Adjustment for 18/19 SY
	Approve a retroactive salary adjustment to Cory Stephens for the 18/19 school year.  Cory should have been placed on the BS-150 salary scale for the 18/19 school year due to additional coursework taken.  He is currently placed on the BS-0 salary scale.  The adjustment totals $2,455.00.

10. OHSAA Membership

BOARD OF EDUCATION/GOVERNING BOARD RESOLUTION
Authorizing 2019-2020 membership in Ohio High School Athletic Association

WHEREAS, NEW BREMEN LOCAL SCHOOL DISTRICT, District IRN number: 45955 of 901 E Monroe Street, New Bremen, Auglaize County, Ohio has satisfied all the requirements for membership in the Ohio High School Athletic Association, a voluntary unincorporated association not for profit; and 

WHEREAS, the Board of Education/Governing Board (“Board”) and its Administration desire for the schools with one or more grades at the 7-12 grade level under their jurisdiction to be voluntary members of the OHSAA;

NOW THEREFORE, BE IT RESOLVED BY THE BOARD OF EDUCATION/ GOVERNING BOARD that all schools listed on the reverse side of this card do hereby voluntarily renew their membership in the OHSAA and that in doing so, the Constitution, Bylaws, Regulations and Business Rules of the OHSAA are hereby adopted by this Board as and for its own minimum student-athlete eligibility requirements. Notwithstanding the foregoing, the Board  reserves the right to raise the student-athlete eligibility standards as it deems appropriate for the schools and students under its jurisdiction; and

BE IT FURTHER RESOLVED that the schools under this Board's jurisdiction agree to conduct their athletic programs in accordance with the Constitution, Bylaws, Regulations, Business Rules, interpretations and decisions of the OHSAA and cooperate fully and timely with the Executive Director’s office of the OHSAA in all matters related to the interscholastic athletic programs of the schools. Furthermore, the schools under this Board's jurisdiction shall be primary enforcers of the OHSAA Constitution, Bylaws, Regulations, Business Rules and the interpretations and rulings rendered by the Executive Director’s Office.  The Administration heads of these schools understand that failure to discharge the duty of primary enforcement may result in fines, removal from tournaments, suspension from membership and/or other such penalties as prescribed in Bylaw 11.

Motion by: ____________________, second by: ________________________ that the board approve the personnel motions as presented.

Roll Call:
Bertke _____ Busse _____ Suchland _____ Wells _____ Bambauer _____

VIII.	Other New Business: 

A. Resolution

ACCEPTING ALTERNATES AT THE NEW ELEMENTARY SCHOOL PROJECT
The Superintendent recommends approval to add selected alternates to the scope of work included in the New Elementary School project.
Rationale:
1.	The New Bremen Local School District Board of Education (the Board) previously approved and entered into a CMR contract and two subsequent GMP Amendments, 3.1 and 3.2 with Gilbane Building Company for the New Elementary School project.
2.	An Add Alternate list of 16 items was created during design for the District to incorporate into the project if funds became available after bidding.  
3.	The bidding did not result in enough funds becoming available for the project to use cofunded dollars to pay for selected Alternates, therefore LFI funds will be needed to pay for these items.
4.	Alternate items #2 and #4-16 will be listed as Contingent LFI, and can be funded by cofunded dollars if there are said dollars remaining at the end of the project. 
5.	Alternates #1- Unit B Classroom Wing and #3- Bus Parking Lot will be 100% locally funded.
6.	Gilbane Building Company will prepare change orders to add the selected Alternates to the cost of the project. The change orders will be reviewed and approved by the School District, Architect, and the OFCC Project Manager.
7.	The New Bremen Local Schools superintendent recommends approval to add the following alternates and seeks authorization to execute the change orders of the following alternates, not to exceed total amounts listed on the Add Alternate list for each alternate:

Alternate #1 – Unit B – Innovation Center 
Alternate #2 – Site Work East of Cardinal (Drive)
Alternate #3 – Bus Parking Lot
Alternate #16 – Main Courtyard Hardscapes

The Board resolves as follows:
1.	Selected Alternates listed above are approved to add to the scope of work for the New Elementary School project.
2.	Change orders to GMP Amendment 3.2, adding the selected Alternates to the scope of work for the New Elementary School project, all of which are 100% LFI, are approved, subject to the review of the Architect, and OFCC project manager. 
3.	The Superintendent and Treasurer are authorized to sign the change orders once they have been reviewed and approved by the Architect and OFCC Project Manager.
4.	The Treasurer is authorized to issue a purchase order for the selected alternates, or otherwise amend the existing purchase order for Gilbane Building Company.

Motion by: ____________________ , second by: ________________________ that the board approve the items as presented.

Roll Call:
Busse _____ Suchland _____ Wells _____ Bambauer _____ Bertke _____

IX.	Other Old Business:
A.	

Motion by: ____________________ , second by: ________________________ that the board approve the items as presented.

Roll Call:
Suchland _____ Wells _____ Bambauer _____ Bertke _____ Busse _____

X.	Informational Items:

A.	The N-B Schools plan to graduate 65 students on Sunday, May 26, 2019 with the following activities planned:
	1:30 PM	Baccalaureate Service (James F. Dicke Auditorium) 
		2:30 PM	Commencement Exercise (N-B High School Gym)

B.	Staff appreciation lunch will be held May 28 from 11:30 – 1:00 at the HS Commons
C.  State Budget – School Funding Proposal – Cupp & Patterson
D.  Building Project Update

XI.  Executive Session:

A.	The Board or Superintendent may desire to adjourn to Executive Session for the express purpose of discussing:
☒ Personnel
           	☐ Appointment or Evaluation		☐ Promotion
                 	☒ Employment                    		☐ Demotion
      	☐ Dismissal                          		☐ Compensation

Investigation of Charges or Complaints Against an Employee, Official, or Student

            	☐ Discipline                          		☐

☐ Property Purchase or Sale
☐ Conferences with an Attorney Involving Pending or Imminent Court Action
☐ Negotiations (Preparing, Conducting, or Reviewing)
☒ Matters Required to be Kept Confidential by Fed/State Law
☐ Security Arrangements

Motion by: ____________________, second by: ________________________ to adjourn to executive session for the purpose checked above at _______ am/pm.

Roll Call:
Wells _____ Bambauer _____ Bertke _____ Busse _____ Suchland _____

B.  Return To Regular Board Session:

Action Taken:
Motion: ______  Second: ______  Vote: ______  Time: ______ 

XI.	Other New Business To Be Considered By The Board:

      A.
      B.
      C.
Motion by: ____________________, second by: ________________________ that the board approve the Other New Business as presented.

Bambauer _____ Bertke _____ Busse _____ Suchland _____ Wells _____

XII.   Adjournment:

Action Taken:
Motion: ______  Second: ______  Vote: ______  Time: ______