The New Bremen Local Board of Education met in regular session at 7:00 p.m. in the High School Community Room.

Roll Call:  Mrs. Michele Bambauer, Mr. Scott Bertke, Mrs. Shelly Busse, Mr. Cory Suchland, and Mrs. Suzanne Wells. Also present were Superintendent Jason Schrader, K-6 Principal Diane Kramer, 7-12 Principal Marcus Overman, and Treasurer Jill Ahlers.  

President Shelley Busse led the pledge of allegiance.

Public Participation At Board Meetings:
Mr. Brad Francis shared his perspective of the chronicle of events as he served the district as varsity basketball coach this past year.  

K-6 Principal, Diane Kramer, submitted the following report:

1.	Continuous improvement
•	I have been working with the elementary teachers on scheduling and grouping students for the 2019-2020 school year.  Specifically, looking at how to best group our special education and gifted populations of students.

2.	Instruction
•	All round two teacher evaluations have been completed.  I am currently in the process of meeting with teachers to go over their summative evaluations.  This past year I evaluated 33 teachers (12 full evaluations and 21 partial).
•	Grades 3-8 have completed the English Language Arts and math portions of the Ohio’s State Tests.  For each subject area, the test was broken down into two days and taken online.  The grades 5 & 8 science test will be April 25th. Most teachers commented the tests covered the standards well and will be a true reflection of what the students have learned throughout the school year.
•	We are in the process of planning for summer school.  With the Third Grade Reading Guarantee, we will be offering summer school to students needing reading intervention in current grades kindergarten, one, two, and three.  Summer school will likely be offered in both June and July.

3.	 School Operations, Resources and Learning Environment
•	Severe Weather Awareness week was recognized March 18-22.  We participated in the Statewide tornado drill on Wednesday of that week.
•	Kindergarten screening was held March 25th and 26th.  At this time we have 60 students on our kindergarten roster for next year.  We currently have 57 students in kindergarten.
•	Last week was Volunteer Appreciation Week.  We currently have approximately 15 volunteers who help out in our school from copying papers, playground duty, to working in classrooms.  We gave each volunteer a card and Chamber of Commerce gift certificate sponsored by Cardinal Pride.
•	At our staff meeting last week, Garmann-Miller presented a “fly-through” of the new building.  This was a great opportunity for staff to see “their” new space and to ask questions and provide input.

4.	Collaboration
•	On Monday, sixth grade teachers from Indian Lake observed our sixth grade teachers to assist them in planning as they transition to more of a block schedule similar to our sixth grade English language arts and math departments.

5.	 Special Education
•	The IEP progress report training for our special education teachers has been rescheduled for April 30th.
•	Mrs. Burnett’s class has been assisting NBTA’s shoe drive.  During the month of April, they are collecting, counting, and packaging the shoes as a classroom service project.  We have collected 1,978 pairs of shoes with a goal of 2,000 pairs by the end of April.
        Upcoming events:
•	Apr. 17	Interim Reports go home
•	Apr. 22	Make-Up Day for students and staff
•	Apr. 23	3rd Grade New Bremen History Walk
•	Apr. 24 	Administrative Professional’s Day 
•	Apr. 27	Prom
•	Apr. 29-May 3	Kindness Week 
•	May 2	2nd Grade Field Trip – Auglaize Co. Courthouse/Fort Recovery
•	May 3	5th Grade Wax Museum
•	May 4	Athletic Boosters Mulch Fundraiser
•	May 6-10	Teacher Appreciation Week
•	May 7	3rd Grade field trip to Carillon Park
•	May 8	Staff Mtg. – 7:20 a.m.
•	May 8	5th Grade Farm Safety Day 
•	May 9	Grades K-5 FFA Ag Day
•	May 9	Elementary Choir Concert – 7:30 p.m.
•	May 10	K9 Police Dog Demonstrations
•	May 14	4th Grade Field Trip – Boonshoft Museum
•	May 16	Middle School Band Concert – 2:00 p.m. & 7:30 p.m.
•	May 20	4th Grade to Bicycle Museum 
•	May 21-22	BIY Days
•	May 24	Last Day of School – 1:30 p.m. Dismissal; Report Cards Go Home

7-12 Principal, Marcus Overman, submitted the following report:

Continuous Improvement
-	Senior Seminar will be held on May 15th this year.  Kyle Sheele will be the Keynote Speaker for the day.  Other sessions will include self-defense, business etiquette, interview tips, sexual risk avoidance, and an Alumni Panel.  
-	Tricia Wendel and I spent the whole day working with Andy Kemmer on the High School Schedule.  We fixed a lot of issues and have started to run the scheduler for next year.  It is still a work in progress, but we feel confident about where we are at this time.

Instruction
-	High Honor Roll
o	Middle School – 5
o	High School – 25 
-	Honor Roll
o	Middle School – 40 
o	High School – 95 
-	Merit Roll
o	Middle School – 37
o	High School – 57 
-	The STEM Fair was held on Friday, April 29th.  Big thank you goes out to Mrs. Kayla Steinemann for organizing the event, the students for all of their work in designing and developing the products, and to the judges who came out from local businesses.  
-	Testing at the high school has been completed.  8th grade science is the only test remaining, and that will take place on April 25th. 

School Operations, Resources & Learning Environment
-	Congratulations to the New Bremen FFA Chapter for being named as a Top Ten Chapter in Ohio by the Ohio FFA Association.  The National Chapter Award program recognizes outstanding FFA Chapters that actively implement the mission and strategies of the organization.  Our FFA Chapter was also named a Top Ten Chapter in Ohio in each of the National FFA Quality Standards. 
-	At the last Athletic Council meeting, we discussed the current Athletic Banquet format.  Gary has heard complaints about the length of the program, so it was decided by coaches that each individual sport will host their own banquet at the end of the year.  This will allow for a quicker evening and more individual details that they thought were lacking from the current format.  This will take effect for the Spring banquet this year.  
-	Edison came to NBHS in late March to administer the Accuplacer for students wanting to take a Dual Enrollment course next school year.  Edison will again be coming to NBHS on April22nd to provide an orientation for these students.  
-	I want to again congratulate Erin Smith being recognized at the Franklin B. Walter banquet.  I also want to congratulate Sarah Ross on being the teacher of honor for that evening.  

Collaboration
-	At our latest Staff Collaboration, we spent a large portion of the time discussing testing issues and how we can improve the schedule for next year (one-to-one will help!).  We also ironed out the upcoming Final Exam Schedule and I will be distributing these items to students in the near future.  
-	The One-to-One Committee has been working together to plan the upcoming Professional Development for the staff. I want to thank the committee members for the time they have put in to become Google Certified, and the plans they are putting together for the breakout sessions.  

Parent & Community Involvement
-	A Cardinal Pride meeting was held on Monday, April 8th.  Discussion at the meeting was largely centered around next year’s events and how Cardinal Pride can assist.  Members of the Cardinal Pride Association will also be volunteering at the end of the school year to help with K-8 Field Day as well as the High School Cook-Out. 
-	All of the seniors recently completed the New Bremen Education Foundation Scholarship interviews.  Prior to the interviews, Theresa Newbright lined up several community members to come in for a mock interview.  All seniors participated in the mock interviews and I heard great things on how well they represented the school.  

Upcoming Events

Thursday, April 18th
	-PD Day (Make-up Volleyball)
	-JH Cardinal Track Invite
Friday, April 19th
	-NO SCHOOL
Monday, April 22nd
	-Make-up Day for staff and students
	-Edison Orientation 11:30-1:30
Wednesday, April 24th
	-Secretaries Day
-Staff Collaboration
-Drive Smart Program 2:00 (juniors and seniors)
Friday, April 26th
	-Drive Smart Backup Date
-HS Cardinal Track Invite
Saturday, April 27th
	-Prom
Tuesday, April 30th
	-Ohio Youth Arts (Choir/Art) Field Trip
Wednesday, May 1st
	-Band Banquet 6:30
Thursday, May 2nd
	-FFA State Convention
Friday, May 3rd
	-FFA State Convention
	-AP Government Field Trip
	-State Band Competition
Saturday, May 4th
	-Booster Mulch Sale
Monday, May 6th
	-AP Government Test
	-Start of Teacher Appreciation Week
	-Teacher Appreciation Breakfast (Cardinal Pride)
Wednesday, May 8th
	-Staff Collaboration
	-AP English Exam
-Athletic Physicals
Thursday, May 9th
	-Ag Day @ Elementary
	-JH MAC Track Meet @ Home
Friday, May 10th
	-High School Academic Banquet
	-Drug Dog Demonstration (Grades 6-8) 2:00
Monday, May 13th
	-AP Biology Exam
	-High School Spring Concert
Tuesday, May 14th
	-AP Calculus Exam
Wednesday, May 15th
	-Senior Seminar
Thursday, May 16th
	-Senior Exams
	-Middle School Spring Concert 2:00 & 7:30
	-Enrichment Choir 9:00
Friday, May 17th
	-Senior Exams
	-7th & 8th Grade Exams
	-HS Student Cook-out
Monday, May 20th
	-Important Dates to Kathy
	-7th & 8th Grade Exams
Tuesday, May 21st
	-BIY
Wednesday, May 22nd
	-BIY
	-HS Final Exams
Thursday, May 23rd
	-Middle School Picnic
	-HS Final Exams
Friday, May 24th	
	-HS Final Exams
	-Graduation Practice 8:00
	-Last Day for Students
Tuesday, May 28th
	-Teacher Records Day
	-Grade due by 11:59pm

Athletic Director, Gary Jones, submitted the following report:
April 2019 Athletic Department Update

1.	The baseball, football and softball scoreboards are all up and running. There are some minor items that need to be completed over the next few weeks.

2.	The athletic council has voted to try our year end athletic awards program in a different set up for this spring and next year. Each sport will host their own awards program as the sport season is completed. The programs will be on different nights and the hope is that more time can be spent on covering their seasons successes while still keeping the time of the program reasonable in length. The athletic council will revisit the new format next spring to determine how the awards program will continue in future years.

3.	Upcoming dates
                  April 28 - Softball tournament draw meeting 
                  May 4 – Athletic mulch fundraiser work date
                  May 4 – OHSAA softball tournaments begin  
                  May 5 – Baseball tournament draw meeting
                  May 8 – Athletic physicals for 2019-2020 school year
                  May 11 – OHSAA baseball tournament begins
                  May 13 – OHSAA track tournaments begin
                  May 30 – Softball state tournament at Akron
                  May 31 – Track state meet at Columbus
                  June 7 – Baseball state tournament at Akron  

Treasurer’s Recommendations:

1.	Approve the Regular School Board Meeting minutes on March 20, 2019.
2.	Approve the General Fund Paid Bills . . . . . .	   $     124,710.10 
3.	Approve the Lunchroom Fund Paid Bills . . .    	   $	10,872.82  
4.	Increase anticipated revenues & appropriations for IDEA-Part B fund by $2,094.27 for a new total of $141,128.30.
5.	Increase anticipated appropriations for the LFI fund #004-917A by $2,000.00 and #010-917L by $1,800.00 to accommodate management fees for bond money (per auditors).
6.	Accept a donation in the amount of $500,000.00.  Increase revenues and appropriations accordingly (019-9008 & 019-9010).
7.	Accept the Records Committee recommendation, per enclosed.
8.	Transfer $2,500.00 to 005-946B (Band Uniform Set Aside) and $1,000 to 005-947B (Choir Robe Set Aside) from 005 (Replacement Fund) 
9.	Acceptance of CY-2019 Tax Rates And Amounts by the Budget Commission of Auglaize County

	Inside Millage	Outside Millage	Effective Millage Rate	Total Amount	
Fund	Rate	Amount	Rate	Amount    			
General Fund	5.00	613,713	37.85	2,082,816	20.00	2,696,529	
Bond Retirement	0.00		  7.46	   915,420	  7.46	915,420	
Replacement Fund	0.00		  1.00	   116,125	  1.00	116,125	
Total	5.00		46.31		28.46	3,728,074	
19-27		Motion by Suchland second by Bertke that the board approve the motions contained in the Treasurer’s recommendations as presented. Upon the call of the roll, the vote was as follows: Bambauer, yes; Bertke, abstain; Busse, yes; Suchland, yes; Wells, yes. Motion Carried.

Superintendent’s Recommendations 

1. Overnight Field Trip Request
Approve the request of the following group to attend a convention and retreat, which requires overnight lodging.
											
Employee	Event	Destination	Dates	Est. # Students	
Maria Homan      	FFA State Convention     	Columbus, OH      	May 2-3  	16	
Maria Homan	FFA Officer Retreat	Chenoweth Trails, Greenville, OH	May 28-29	9	

2. Employment of Summer Workers
Employ the following individuals for Summer, 2019 as listed:

Individual	Position	Rate/Hour	Effective	Contract Duration	
Chad Williams	Technology Aide	$11.00/hour	Summer, 2019	Summer	

3. Teaching Employment

Individual	Position	Degree/Step	Effective	Duration	
Amy Burnett	Cross-Categorical Unit Teacher	BS-3	2019-20	1 Year	

4. Non-Teaching Employment

Individual	Position	Rate/Hour	Effective	Duration	
Veronica Bell	Special Education Tutor	$19.00/hour	2019-20	1 Year	

5.	Certified Contract Renewal
 	Employee Last Name	Employee First Name	Present Position	Present Contract	Admin. Recommendation	
1 .	Clark	Melinda	First	3 Yr.	3 Yr.	
2 .	Homan	Tanya	Kdg.	3 Yr.	3 Yr.	
3 .	Hoskins	William	PE	1 Yr.	1 Yr.	
4 .	Kramer	Diana	Second	2 Yr.	3 Yr.	
5 .	Pax	Abby	Kdg.	2 Yr.	3 Yr.	
6 .	Schmidt	Chris	HS Social Studies	2 Yr.	3 Yr.	
7 .	Starcher	Ryan	Music/Band	1 Yr.	1 Yr.	
8 .	Steinemann	Kayla	JH Science	2 Yr.	3 Yr.	
9 .	Stephens	Cory	Sixth	2 Yr.	3 Yr.	
 Approve the renewal of the employment contracts for the following teaching employees effective with the 2019-20 school year:

6.	Classified Contract Renewal
Approve the renewal of the employment contracts for the following non-teaching employees effective with the 2019-20 school year:
 	Employee Last Name	Employee First Name	Present Position	Present Contract	Admin. Recommendation	
1 .	Anthony	Wendy	Custodian	2 Yr.	Continuing	
2 .	Freels	Laura	Cafeteria	2 Yr.	Continuing	
3.	Burnell	Sue	Bus Driver	1 Yr.	1 Yr.	
4.	Maurer	Greg	Bus Driver	1 Yr.	1 Yr.	
5.	Ahlers	Jill	Treasurer	3 Yr.	3 Yr.	

7. Approve the administrative salary schedule for the treasurer position.

8.	Supplemental Contracts for Certified Employees (Partial Listing) -
Offer one-year supplemental contracts for the 2019-20 school year, effective July 1, 2019.  This is a partial listing – certified employees only and no spring sports.

Position	Employee	Step	
Athletic Director	Gary Jones	3	
Asst. Athletic Director	Randy Trentman	3	
Weight Room Supervisor	Chris Schmidt	3	
Head Football	Chris Schmidt	3	
Asst. Football	Chad Williams	3	
Head J.H. Football	Josh Bowersock	3	
Varsity Volleyball	Diana Kramer	3	
Asst. Varsity Volleyball	Andrea Quellhorst	3	
Reserve Volleyball	Jan Beyke	3	
Reserve Basketball-Girls	William Hoskins	2	
Swim Coach	Cresta Ritter	3	
JH VB Facility Coordinator	Randy Trentman	N/A	
JH FB Facility Coordinator	Randy Trentman	N/A	
JH GBK Facility Coordinator	Randy Trentman	N/A	
JH BBK Facility Coordinator	Randy Trentman	N/A	
HS VB Facility Coordinator	Will Hoskins	N/A	
HS GBK Facility Coordinator	Gary Jones	N/A	
HS BBK Facility Coordinator	Gary Jones	N/A	
Color Guard Advisor	Cresta Ritter	3	
Music Department Asst.	Patty Ruckman	3	
Elem. Music Programs	Holly Smith	3	
Music Department Accomp.	Barb Lemmon	3	
Music Department Accomp.	Barb Lemmon	3	
Music Department Accomp.	Patty Ruckman	3	
MS Newspaper 	Tess Moeller	3	
Gifted Coach	Theresa Newbright	2	
Student District Leadership Team	Shannon Heckman	3	
Student Council Advisor	Loresa Burden	3	
Drama Play -  Production 	Mike Heuker 	3	
Science Club Advisor	Jenny Sniegowski	1	
Spanish Club Advisor	Sarah Ross	3	
National  Honor Society Advisor	Ben Kramer	3	
Class Advisor - Grade 12	Tricia Wendel	3	
Co-Class Advisor - Grade 11	Loresa Burden	3	
Co-Class Advisor - Grade 11	Cresta Ritter	3	
Class Advisor - Grade 10	Ben Kramer	3	
Class Advisor - Grade 9	Jenny Sniegowski	2	
JH Student Leaders	Donna Schmitmeyer	3	
JH Student Leaders	Stephanie Elking	3	
Scholastic Team Advisor	Theresa Newbright	3	
IAT Team Member	Alycia Niemeyer	3	
IAT Team Member	Tanya Homan	3	
IAT Team Member	Kelly Wilker	3	
Business Club Advisor	Shannon Heckman	3	
STEM Fair Coordinator	Kayla Steinemann	3	
Project Ease Coordinator	Abby Wente	3	
Project Ease Coordinator	Donna Schmitmeyer	3	
Project Ease Coordinator	Tanya Homan	3	
Power of the Pen Advisor	Polly Rodgers	3	
Power of the Pen Assessor	Kate Timmerman	3	
Title I Coach/Mentor Teacher	Alycia Niemeyer	N/A	
District Leadership Team	Donna Schmitmyer	3	
District Leadership Team	Molly Rush	3	
District Leadership Team	Theresa Newbright	3	
District Leadership Team	Loresa Burden	3	
District Leadership Team	Shannon Heckman	3	
District Leadership Team	Diana Kramer	3	

9. Salary Adjustment for 18/19 SY
	Approve a retroactive salary adjustment to Cory Stephens for the 18/19 school year.  Cory should have been placed on the BS-150 salary scale for the 18/19 school year due to additional coursework taken.  He is currently placed on the BS-0 salary scale.  The adjustment totals $2,455.00.

10. OHSAA Membership

BOARD OF EDUCATION/GOVERNING BOARD RESOLUTION
Authorizing 2019-2020 membership in Ohio High School Athletic Association

WHEREAS, NEW BREMEN LOCAL SCHOOL DISTRICT, District IRN number: 45955 of 901 E Monroe Street, New Bremen, Auglaize County, Ohio has satisfied all the requirements for membership in the Ohio High School Athletic Association, a voluntary unincorporated association not for profit; and 

WHEREAS, the Board of Education/Governing Board (“Board”) and its Administration desire for the schools with one or more grades at the 7-12 grade level under their jurisdiction to be voluntary members of the OHSAA;

NOW THEREFORE, BE IT RESOLVED BY THE BOARD OF EDUCATION/ GOVERNING BOARD that all schools listed on the reverse side of this card do hereby voluntarily renew their membership in the OHSAA and that in doing so, the Constitution, Bylaws, Regulations and Business Rules of the OHSAA are hereby adopted by this Board as and for its own minimum student-athlete eligibility requirements. Notwithstanding the foregoing, the Board  reserves the right to raise the student-athlete eligibility standards as it deems appropriate for the schools and students under its jurisdiction; and

BE IT FURTHER RESOLVED that the schools under this Board's jurisdiction agree to conduct their athletic programs in accordance with the Constitution, Bylaws, Regulations, Business Rules, interpretations and decisions of the OHSAA and cooperate fully and timely with the Executive Director’s office of the OHSAA in all matters related to the interscholastic athletic programs of the schools. Furthermore, the schools under this Board's jurisdiction shall be primary enforcers of the OHSAA Constitution, Bylaws, Regulations, Business Rules and the interpretations and rulings rendered by the Executive Director’s Office.  The Administration heads of these schools understand that failure to discharge the duty of primary enforcement may result in fines, removal from tournaments, suspension from membership and/or other such penalties as prescribed in Bylaw 11.

19-28		Motion by Wells second by Busse that the board approve the superintendent recommendations as presented.  Upon the call of the roll, the vote was as follows: Bertke, yes; Busse, yes; Suchland, yes; Wells, yes; Bambauer, yes.  Motion carried.  

Other New Business: 

A. Resolution

ACCEPTING ALTERNATES AT THE NEW ELEMENTARY SCHOOL PROJECT
The Superintendent recommends approval to add selected alternates to the scope of work included in the New Elementary School project.
Rationale:
1.	The New Bremen Local School District Board of Education (the Board) previously approved and entered into a CMR contract and two subsequent GMP Amendments, 3.1 and 3.2 with Gilbane Building Company for the New Elementary School project.
2.	An Add Alternate list of 16 items was created during design for the District to incorporate into the project if funds became available after bidding.  
3.	The bidding did not result in enough funds becoming available for the project to use cofunded dollars to pay for selected Alternates, therefore LFI funds will be needed to pay for these items.
4.	Alternate items #2 and #4-16 will be listed as Contingent LFI, and can be funded by cofunded dollars if there are said dollars remaining at the end of the project. 
5.	Alternates #1- Unit B Classroom Wing and #3- Bus Parking Lot will be 100% locally funded.
6.	Gilbane Building Company will prepare change orders to add the selected Alternates to the cost of the project. The change orders will be reviewed and approved by the School District, Architect, and the OFCC Project Manager.
7.	The New Bremen Local Schools superintendent recommends approval to add the following alternates and seeks authorization to execute the change orders of the following alternates, not to exceed total amounts listed on the Add Alternate list for each alternate:

Alternate #1 – Unit B – Innovation Center 
Alternate #2 – Site Work East of Cardinal (Drive)
Alternate #3 – Bus Parking Lot
Alternate #16 – Main Courtyard Hardscapes

The Board resolves as follows:
1.	Selected Alternates listed above are approved to add to the scope of work for the New Elementary School project.
2.	Change orders to GMP Amendment 3.2, adding the selected Alternates to the scope of work for the New Elementary School project, all of which are 100% LFI, are approved, subject to the review of the Architect, and OFCC project manager. 
3.	The Superintendent and Treasurer are authorized to sign the change orders once they have been reviewed and approved by the Architect and OFCC Project Manager.
4.	The Treasurer is authorized to issue a purchase order for the selected alternates, or otherwise amend the existing purchase order for Gilbane Building Company.

19-29		Motion by Suchland, second by Bambauer that the board approve the items as presented.  Upon the call of the roll, the vote was as follows: Bertke, no; Busse, yes; Suchland, yes; Wells, yes; Bambauer, yes.  Motion carried.  

Informational Items

A.	The N-B Schools plan to graduate 65 students on Sunday, May 26, 2019 with the following activities planned:
	1:30 PM	Baccalaureate Service (James F. Dicke Auditorium) 
		2:30 PM	Commencement Exercise (N-B High School Gym)

B.	Staff appreciation lunch will be held May 28 from 11:30 – 1:00 at the HS Commons
C.  State Budget – School Funding Proposal – Cupp & Patterson
	Representatives Robert Cupp and John Patterson assembled local superintendents and treasurers to develop a comprehensive, fair school funding plan.  This plan would provide increased funding to New Bremen Schools, as well as most districts in the State. The plan must go through the legislative process and we will continue to monitor its progress.

D.  Building Project Update – work is progressing as planned.  

19-30              Motion by Bambauer, second by Bertke to adjourn to executive session for the purposes of Personnel - Employment and Matters Required to be Kept Confidential by Fed/State Law at 8:08 p.m.  Upon the call of the roll, the vote was as follows: Wells, yes; Bambauer, yes; Bertke, yes; Busse, yes; Suchland, yes. Motional Carried.
	
19-31             Motion by Suchland second by Bambauer to return to regular session at 9:15 p.m. Motion carried unanimously.

19-32	         Motion by Busse, second by Bertke to adjourn the meeting at 9:16 p.m. Motion carried unanimously.

				
			President							Treasurer