Regular School Board Meeting

NEW BREMEN LOCAL SCHOOL DISTRICT

Board of Education Agenda

July 17, 2019

7:00 P.M.

(COMMUNITY ROOM)

  

Board Members

Mrs. Michele Bambauer
michele.bambauer@newbremenschools.org (419-733-3611)

Mr. Scott Bertke
scott.bertke@newbremenschools.org (419-629-3719)

Mrs. Shelly Busse
shelly.busse@newbremenschools.org (567-644-5336)
Mr. Cory Suchland 
cory.suchland@newbremenschools.org  (419-733-1251)
Mrs. Suzanne Wells
suzanne.wells@newbremenschools.org  (419-569-0356)

Mr. Jason Schrader - Superintendent
jason.schrader@newbremenschools.org (419-629-8606)
Mrs. Jill Ahlers – Treasurer
jill.ahlers@newbremenschools.org  (419-629-8606)

NEW BREMEN LOCAL SCHOOL DISTRICT
Board of Education Agenda
July 17 (W), 2019
7:00 P.M.

I.  Call To Order: Mrs. Shelly Busse, President

II.  Roll Call of Board Members: Mrs. Jill Ahlers, Treasurer
      
Bambauer _____ Bertke _____ Busse _____ Suchland _____ Wells _____

III.  Pledge of Allegiance:
President Busse will lead the pledge.

IV. Public Participation At Board Meetings:
	The Board recognizes the value of public comment on educational issues and the importance of allowing members of the public to express themselves on school matters of community interest.  However, in order for the Board to fulfill its obligation to complete the planned agenda in an effective and efficient fashion, a maximum of 15 minutes of public participation will be permitted at each public meeting of the Board.  
	The presiding officer of each Board meeting shall administer the rules of the Board for public participation.  A partial listing of the regulations are as follows:
A.	Public participation shall be permitted only as indicated on the Board agenda according to the order of business.
B. All persons wishing to participate in a public Board Meeting shall register their intent with the Superintendent, Treasurer, or Board President in advance of the meeting by completing a written request which shall include the name and address of the participant, the group affiliation if appropriate, and the topic to be addressed.
C. Participants must be recognized by the presiding officer and preface their comments by an announcement of their name and address
D. Public participation shall be limited to fifteen minutes per board meeting unless waived by the majority of the Board and shall be equally divided among those desiring to address the Board.
             1.  
             2.
V.  Presentations
A.	
B.  

VI.	Reports
Written reports were distributed with the agenda packet. Are there any questions pertaining to these reports?
A.	

VII. Consent Agenda Items
Following are recommendations that have been identified for approval as part of the consent agenda.  If a member of the board would wish to remove any item(s) from this agenda for further discussion prior to taking action, please let either the superintendent or board president know.

A.	Treasurer Recommendations

1.	Approve the Regular School Board Meeting minutes from June 19, 2019.
2.	Approve the General Fund Paid Bills . . . . . .	   $ 139,739.21
3.	Approve the Lunchroom Fund Paid Bills . . .    $    5,296.55

Motion by: ____________________, second by: ________________________ that the board approve the motions contained in the Treasurer’s Recommendations as presented.

Roll Call:
Bambauer _____ Bertke _____ Busse _____ Suchland _____ Wells _____ 

B.	Superintendent Recommendations

1.	Non-Teaching Employment
					
Individual	Position	Hours Per Day	Step	Effective	Duration	
Barb Siegel	Cafeteria	2	7	2019-20	1 Year	
2.	Change in Salary Placement 
	Approve the following individual who has qualified for a change in salary placement due to their additional coursework for the 19-20 school year:
Employee 	Position 	New Level	Step	
Ben Kramer	Social Studies Teacher 	MA+15	17	

3.	Substitute and Hourly Rates –
Approve the following substitute and hourly rates for the 2019-2020 school year:

Position	2018-19
Rate	2019-20
Recommended Rate	
Substitute Teaching/Substitute Aide (Certified)	$85.00/day	$85.00/day	
Home Instruction/Tutoring	19.00/hour	19.00/hour	
Summer School	25.00/hour	25.00/hour	
Substitute Bus Driving:
Regular Routes (1.25 hours)
Short Routes (.75 hours)
Extracurricular Activities (Athletic & Academic)
Bus Driver Recertification	
21.90/trip (17.52/hr)
13.14/trip (17.52/hr)
13.50/hour
22.75/hour	
22.23/trip (17.78/hr)
13.34/trip (17.78/hr)
13.50/hour
22.75/hour	
Substitute Secretary	12.83/hour	13.02/hour	
Substitute Custodian	14.31/hour	14.52/hour	
Substitute Cafeteria	10.81/hour	10.97/hour	
Substitute Instructional Aide (Non-Certified)	12.44/hour	12.63/hour	
Substitute Study Hall/Library Aide	12.44/hour	12.63/hour	
Substitute Nurse	85.00/day	85.00/day	

4.    	Federal or State Grant for FY20
Approval to apply and/or participate in the following state and/or federal programs for the upcoming school year.  These programs help assist the New Bremen Schools in providing services, materials, and equipment for the benefit of our students.

Program or Grant	FY19	FY20	
Title I	57,922.95	49,258.07	
Title II-A	13,603.11	9,957.54	
Title III	1,047.67	468.41	
IDEA Part B (Special Ed)	139,034.03	137,017.95	
Title IV (Student Support & Academic Achievement)	10,000.00	10,000.00	

   

5. 	Student Handbook Revisions
Approve changes to the Student Handbooks for the 2019-20 school year.  As in past years, most of the revisions reflect Board Resolutions, ORC Regulations, or Administrative Input.  

6.	2019-20 Activity Calendar 
Approve the activity calendar with approval to add/change/delete school activities during the school year as deemed necessary.  

7.	Ag Advisory Committee
Name the following as Agriculture Advisory Committee members for the 2019-20 school year:
a.	1 year left on term – Mark Tangeman and Michele Bambauer
b.	2 year left on term – Greg Homan and Frank Homan
c.	3 year left on term – Kirk Roetgerman and Dr. Mark Hardesty 

8.	Out-of State Field Trip Request
Approve the request of the following group to attend a professional conference, which is out-of-state requiring overnight lodging.
											Est. N-B
Employee	     Event		    	Destination	      Dates		Students    
Maria Homan      National Convention     Indianapolis, IN 	     Oct 30-Nov. 1	     20

Motion by: ____________________, second by: ________________________ that the board approve the motions contained in the Superintendent’s Report as presented.

Roll Call:
Bertke _____ Busse _____ Suchland _____ Wells _____ Bambauer _____

VIII.	Other New Business Items:

1.  Lunchroom Data

•	Free and Reduced Meals Served
School Year	% Free/Reduced Lunches	
2004-05	8.0%	
2005-06	7.3%	
2006-07	7.6%	
2007-08	9.1%	
2008-09	11.5%	
2009-10	17.4%	
2010-11	15.4%	
2011-12	13.6%	
2012-13	14.5%	
2013-14	10.9%	
2014-15	13.8%	
2015-16	11.3%	
2016-17	11.9%	
2017-18	10.5%	
2018-19	7.7%	

•	Cafeteria Calculations for the 2018-19 school year

Food Cost per Meal
(net of alacarte food and extra milk)	               $0.78 	
Labor Cost per Meal	 1.90 	
Misc. Cost per Meal (Supplies & Fringes)	 1.19 	
Total Cost	$3.27	

Student Lunch Cost	
Total Cost	3.87	
Less Ave. State/Fed Reimbursement	-0.60	
Net Cost of Student Lunch	3.27	

•	Recommended lunch and milk prices for the 2019-20 school year:
		
Lunch Prices	
	18/19 Price per Day	19/20 Price per Day	
Students K-6	2.90	2.90	
Students 7-12	2.95	2.95	
Reduced	0.40	0.40	
Adults	4.30	3.25	

Milk Prices	
	18/19 Price per Day	19/20 Price per Day	
Students 	.40	.40	
Adults	.40	.40	

Motion by: __________________, second by: ___________________ to approve the new lunch prices as presented.

Roll Call:
Busse _____ Suchland _____ Wells _____ Bambauer _____ Bertke _____

2. Resolution

ACCEPTING ALTERNATES AT THE NEW ELEMENTARY SCHOOL PROJECT
The Superintendent recommends approval to add selected alternates to the scope of work included in the New Elementary School project.
Rationale:
1.	The New Bremen Local School District Board of Education (the Board) previously approved and entered into a CMR contract and two subsequent GMP Amendments, 3.1 and 3.2 with Gilbane Building Company for the New Elementary School project.
2.	An Add Alternate list of 16 items was created during design for the District to incorporate into the project if funds became available after bidding.  
3.	The bidding did not result in enough funds becoming available for the project to use cofunded dollars to pay for selected Alternates, therefore LFI funds will be needed to pay for these items.
4.	Alternate items #2 and #4-16 will be listed as Contingent LFI, and can be funded by cofunded dollars if there are said dollars remaining at the end of the project. 
5.	Alternates #1- Unit B Classroom Wing and #3- Bus Parking Lot will be 100% locally funded.
6.	Gilbane Building Company will prepare change orders to add the selected Alternates to the cost of the project. The change orders will be reviewed and approved by the School District, Architect, and the OFCC Project Manager.
7.	The New Bremen Local Schools superintendent recommends approval to add the following alternates and seeks authorization to execute the change orders of the following alternates, not to exceed total amounts listed on the Add Alternate list for each alternate:

Alternate #10 – Gym Curtain 
Alternate #11 – Acoustic Overhead Door

The Board resolves as follows:
1.	Selected Alternates listed above are approved to add to the scope of work for the New Elementary School project.
2.	Change orders to GMP Amendment 3.2, adding the selected Alternates to the scope of work for the New Elementary School project, which are Contingent LFI, are approved, subject to the review of the Architect, and OFCC project manager. 
3.	The Superintendent and Treasurer are authorized to sign the change orders once they have been reviewed and approved by the Architect and OFCC Project Manager.
4.	The Treasurer is authorized to issue a purchase order for the selected alternates, or otherwise amend the existing purchase order for Gilbane Building Company.

Motion by: __________________, second by: ___________________ to approve the resolution as presented.

Roll Call:
Suchland _____ Wells _____ Bambauer _____ Bertke _____ Busse _____

3. Goals for 2019-2020 School Year 

2019-2020 District Focus
Academic (Mission, Vision, Objectives)
The New Bremen Board of Education and administration will collaborate with stakeholders to revise and develop the district’s mission, vision, and objective statements to serve as a guideline for making equitable educational decisions. Revisions should reflect district initiatives along with promoting individualized pathways that lead to post-secondary education and career readiness.
Facilities Project
The New Bremen Board of Education, administration, and staff will continue to collaborate with our construction partners to ensure the new elementary facility and renovations to the high school meet design expectations, budgetary constraints, and are completed in a timely manner.
Transition Planning
The Administrative team will collaborate with the Board of Education and staff on the development and implementation of transition plans for consolidating district operations onto one campus. Consideration will be given to long term planning as to what is in the best interest of students and the community.
Policy Manual Revision
The New Bremen Administrative team will develop administrative guidelines for Neola policies.

Motion by: __________________, second by: ___________________ to approve the goals for the 2019-20 school year as presented.

Roll Call:
Wells _____ Bambauer _____ Bertke _____ Busse _____ Suchland _____

4. Athletic Training Agreement

Approve the revised Athletic Training Agreement as shown on the Board meeting website.

The revisions include:
III.A.2. Athletic Participation Rules – Statement of Philosophy
All rules will be in effect starting the first day of practice for that sport as established by the Ohio High School Athletic Association.  These rules will remain in effect until a student has completed competition. or the awards for that sport have been presented whichever comes last.

III.B.2. Athletic Participation Rules – Specific Rules
A student-athlete must be in school for a minimum of 4 periods at New Bremen High School to be deemed eligible to participate in that evenings extra-curricular events.  If students are enrolled in off-site CC+, Ag Co-Ops, or internships arrangements can be made with the principal.

III.C  Athletic Participation Rules –Chemical Abuse
A student will not possess, use, transmit, conceal or be under the influence of alcohol, illegal drugs, or any substance that may cause physical or mental change.  Students will not use or possess smoke or smokeless tobacco products, e-cigarettes, and/or other vaping devices.  Students will not possess or use anabolic steroids or any other performance enhancing drugs or substances.

Motion by: __________________, second by: ___________________ to approve the revised Athletic Training Agreement as presented.

Roll Call:
Bambauer _____ Bertke _____ Busse _____ Suchland _____ Wells _____

IX. Old Business 

1.  Approval to contract with the Mercer County ESC for Gifted & Curriculum services for the 2019-20 school year.  

Motion by: __________________, second by: ___________________ to approve the old business as presented.

Roll Call:
Bertke _____ Busse _____ Suchland _____ Wells _____ Bambauer _____

X.	Informational Items
A.  Student attendance during the 2018-19 school year was 97.2%.  For the 2017-18 school year, the student attendance was 97.2%.

B. Calendar for 2020-21 School Year

C. NEOLA Policy

D. The Board of Education election is in November, 2019. There are two positions available. The petition filing deadline is 4:00 p.m. on August 7, 2019. 

E. Old Band Trailer

F.  Old Bus

G. Open House at Elementary/Middle School Meeting – Saturday, August 17 from 9 a.m. – 4:00 p.m.

H.   Tri-Star Advisory Board – 2-year term

I.  New Bremen Schools received a $40,000 BWC Grant.  This grant will be used to update the following in the high school:  key fobs for the main front and back doors to the high school, additional security cameras, and lightweight cafeteria tables.

XI.  Executive Session:

A.	The Board or Superintendent may desire to adjourn to Executive Session for the express purpose of discussing:
☐ Personnel
           	☐ Appointment or Evaluation		☐ Promotion
                 	☐ Employment                    		☐ Demotion
      	☐ Dismissal                          		☐ Compensation

Investigation of Charges or Complaints Against an Employee, Official, or Student

            	☐ Discipline                          		☐

☐ Property Purchase or Sale
☐ Conferences with an Attorney Involving Pending or Imminent Court Action
☐ Negotiations (Preparing, Conducting, or Reviewing)
☐ Matters Required to be Kept Confidential by Fed/State Law
☐ Security Arrangements

Motion by: ____________________, second by: ________________________ to adjourn to executive session for the purpose checked above at _______ am/pm.

Roll Call:
Busse _____ Suchland _____ Wells _____ Bambauer _____ Bertke _____

B.  Return To Regular Board Session:

Action Taken:
Motion: ______ Second: ______ Vote: ______ Time: ______

XII.	Other New Business To Be Considered By The Board:
A.	

Motion by: __________________, second by: ___________________ to approve the Other New Business items as presented.

Roll Call:
Busse _____ Suchland _____ Wells _____ Bambauer _____ Bertke _____

XIII.   Adjournment:
Action Taken:
Motion: ______ Second: ______ Vote: ______ Time: ______