Regular School Board Meeting

NEW BREMEN LOCAL SCHOOL DISTRICT

Board of Education Agenda

August 21, 2019

7:00 P.M.

(COMMUNITY ROOM)

  

Board Members

Mrs. Michele Bambauer
michele.bambauer@newbremenschools.org (419-733-3611)

Mr. Scott Bertke
scott.bertke@newbremenschools.org (419-629-3719)

Mrs. Shelly Busse
shelly.busse@newbremenschools.org (567-644-5336)
Mr. Cory Suchland 
cory.suchland@newbremenschools.org  (419-733-1251)
Mrs. Suzanne Wells
suzanne.wells@newbremenschools.org  (419-569-0356)

Mr. Jason Schrader - Superintendent
jason.schrader@newbremenschools.org (419-629-8606)
Mrs. Jill Ahlers – Treasurer
jill.ahlers@newbremenschools.org  (419-629-8606)

NEW BREMEN LOCAL SCHOOL DISTRICT
Board of Education Agenda
August 21 (W), 2019
7:00 P.M.

I.  Call to Order: Mrs. Shelly Busse, President
II. Roll Call of Board Members: Mrs. Jill Ahlers, Treasurer
      Bambauer _____ Bertke _____ Busse _____ Suchland _____ Wells _____
	
III. Pledge of Allegiance:
       President Busse will lead the pledge.

IV. Public Participation at Board Meetings:
	The Board recognizes the value of public comment on educational issues and the importance of allowing members of the public to express themselves on school matters of community interest.  However, in order for the Board to fulfill its obligation to complete the planned agenda in an effective and efficient fashion, a maximum of 15 minutes of public participation will be permitted at each public meeting of the Board.  
	The presiding officer of each Board meeting shall administer the rules of the Board for public participation.  A partial listing of the regulations are as follows:
A.	Public participation shall be permitted only as indicated on the Board agenda according to the order of business.
B. All persons wishing to participate in a public Board Meeting shall register their intent with the Superintendent, Treasurer, or Board President in advance of the meeting by completing a written request which shall include the name and address of the participant, the group affiliation if appropriate, and the topic to be addressed.
C. Participants must be recognized by the presiding officer and preface their comments by an announcement of their name and address
D. Public participation shall be limited to fifteen minutes per board meeting unless waived by the majority of the Board and shall be equally divided among those desiring to address the Board.
1
2.  

V.	Reports
Written reports were distributed with the agenda packet. Are there any questions pertaining to these reports?
A.	Mrs. Diane Kramer, K-6 School Principal
B.	Mr. Marcus Overman, 7-12 Principal
C.	Mr. Gary Jones, Athletic Director
D.	Mr. Brian Puthoff, Director of Technology

VI. Presentations
A.

 
VII. Consent Agenda Items
Following are recommendations that have been identified for approval as part of the consent agenda.  If a member of the board would wish to remove any item(s) from this agenda for further discussion prior to taking action, please let either the superintendent or board president know.

A.  Treasurer’s Recommendations

1.	Approve the Regular School Board Meeting minutes July 17, 2019 and the Special Board Meeting minutes from July 31, 2019.
2.	Approve the General Fund Paid Bills . . . . . .	   $	211,755.83	 
3.	Approve the Lunchroom Fund Paid Bills . . .    	   $	         0.00	 
4.	Approve the payment of Bricker & Eckler invoice dated April 2019 totaling $1,500 for continuing disclosure reporting.
5.	Approve the payment of Motz Engineering invoice dated June 2019 totaling $1,100.60 for the K-8 building project.
6.  Transfer $4,000 from the Athletic Tournament Fund to the Track Set Aside Fund.
7.  Transfer $3,000 from the Athletic Tournament Fund to the Athletic Fund.

Motion by: ____________________, second by: ________________________ that the board approve the motions contained in the Treasurer’s Recommendations as presented.

Roll Call:

Bambauer _____ Bertke _____ Busse _____ Suchland _____ Wells _____ 

B.	Superintendent’s Recommendations

1.  Personnel
	a. Pupil Activity Program Contracts

Employ the following individuals for one-year contracts for the 2019-20 school year to direct, supervise, or coach the following student activity: 
Position	     Individual	Step
Mentor Teacher	Patty Ruckman	N/A
Mentor Teacher	Polly Rodgers	N/A
Mentor Teacher	Randy Trentman	N/A

b.	Volunteers Recognized
Recognized the following Athletic Volunteers for the 2019-20 school year:

Community Individual	Band or Athletic Team	
Tony Holdren			Golf
Bill Evans			High School Football
Jeff Thobe			High School Football
Cody King			High School Football
Jason Wells			High School Football
Zach Fry			Junior High Football

2.	Special Education Attendance & Transportation
Authorize the attendance and transportation of students to special schools to meet their education needs as so recommended by the Administration and County Psychologist throughout the upcoming school year.  The known schools and transportation arrangements to date are as follows:

School	Class	      Students	Transportation Provided By	
St. Marys-Otterbein	Project Search	1	NB Bus Route
Wapakoneta	Transition		1	ESC
New Bremen	Preschool		8 	NB Preschool Route
New Bremen	2nd  Grade		1	NB Bus Route
New Bremen	9th Grade		2	NB Bus Route

3.	Cafeteria Bids Accepted
Approve the following companies for bakery and dairy products for the 2019-20 school year:
		Bakery Products:	Nickles Bakery of Lima, Ohio
	Dairy Products:	Reinhard Dairy of Ft. Recovery, Ohio/Dean Foods
			8/1/18	8/1/19
	White milk (1%)		$0.1664	$0.1831		
	Chocolate milk (fat free)	$0.1790	$0.1935

4. 	The New Bremen School District will not be offering middle school career technical programming to 7th graders during the 2019 - 2020 school year due to funding limitations, space limitations and time constraints.

5.	Out-of State Field Trip Request
Approve the request of the following group to attend a professional conference, which is out-of-state requiring overnight lodging.
											Est. N-B
Employee	     		Event	           Destination	      Dates		Students    
Maria Homan      World Dairy Expo     Madison, WI 	Sept. 30 – Oct. 3	     6

6.	Memorandum of Understanding
Approve a Memorandum of Understanding with the New Bremen Teachers Association to modify Article 9.A.7 - Contract Days-School Calendar-Meetings.  This would be effective for the remainder of the 2019-20 school year.

9.A.7
1. Teachers will report to duty from 10:00 am to 3:00 pm on days where school is closed due to inclement weather for up to 5 days effective after all calamity days and makeup days have been used.

2. If the teacher is unable to report safely to work, then he/she shall call his/her appropriate supervisor and discuss options to reach a solution.  Possible solutions may be (but are not limited to): use of personal day, make up the time according to an agreement reached and approved by the appropriate supervisor, or make arrangements to report to work later and extend the day beyond 3:00 pm.

The number of days scheduled shall not limit the Districts ability to require additional days worked to ensure compliance with the state minimum number of hours of instruction per year.

Motion by: ____________________, second by: ________________________ that the board approve the motions contained in the Superintendent’s Recommendations as presented.

Roll Call:

		Bertke _____ Busse _____ Suchland _____ Wells _____ Bambauer _____

VIII.	Other New Business:

A.	NEOLA Policy
Adopt the NEOLA Policy for the New Bremen School District which would replace the current OSBA policy.  The new District policy can be accessed online and will be viewable and searchable by the public.

Motion by: ____________________, second by: ________________________ that the board approve the motions contained in Other New Business as presented.

Roll Call:

Busse _____ Suchland _____ Wells _____ Bambauer _____ Bertke _____ 

B.	Resolution

APPROVING A CHANGE ORDER FOR OVERTIME WORK AT THE NEW ELEMENTARY BUILDING

The Superintendent recommends approval of a change order for up to $56,000 at the New Elementary Building.

Rationale:
1.	The New Bremen Schools Board of Education (the Board) previously approved and entered into a CMR contract with Gilbane Building Company for the construction of the new elementary building.
2.	Due to extremely wet weather in the Spring of 2019, Gilbane was not able to start work when anticipated. In an effort to mitigate this delay, the masonry crew agreed to work overtime and make up 20 days.
3.	The project team would like to accept a change order to add up to $56,000 to pay for overtime hours for the masonry crew.
4.	A board resolution is necessary to allow the superintendent to sign the change order. 
5.	The change order has been reviewed by the architect, Superintendent and Treasurer, and the OFCC Project Manager.
6.	The Board wishes to approve and authorize execution of the change order for overtime hours at the new elementary building, not to exceed an amount of $56,000.

The Board resolves as follows:

1.	The change order adding the cost of overtime hours in an amount not to exceed $56,000 is approved, subject to the approval of the OFCC. 
2.	The Superintendent and Treasurer are authorized to sign the change orders.

Motion by: ____________________, second by: ________________________ that the board approve the motions contained in resolution as presented.

Roll Call:

Suchland _____ Wells _____ Bambauer _____ Bertke _____ Busse _____ 

IX.	Other Old Business:
A. School District Goals 2019-2020
Academic (Mission, Vision, Objectives)
The New Bremen Board of Education and administration will collaborate with stakeholders to revise and develop the district’s mission, vision, and objective statements to serve as a guideline for making equitable educational decisions. Revisions should reflect district initiatives along with promote individualizing pathways that lead to post-secondary education and career readiness.    

Facilities Project
The New Bremen Board of Education, administration, and staff will continue to collaborate with our construction partners to ensure the new elementary facility and renovations to the high school meet design expectations, budgetary constraints, and are completed in a timely manner.  

Transition Planning
The Administrative team will collaborate with the Board of Education and staff on the development and implementation of transition plans for consolidating district operations onto one campus. Consideration will be given to long term planning as to what is in the best interest of students and the community.     

Policy Manual Revision
The New Bremen Administrative team will develop administrative guidelines for Neola policies. 

Motion by: ____________________, second by: ________________________ that the board approve the motions contained in Other Old Business as presented.

Roll Call:

Wells _____ Bambauer _____ Bertke _____ Busse _____ Suchland _____

X.		Informational Items

A.	OSBA Conference – who plans to attend?  The conference is Nov. 10-12.  We need to register our participants and also need to know if you will be staying overnight or just attending one day.  There is a $100 cancellation fee for housing, so I need an accurate count.  We also need to appoint a delegate and an alternate delegate to the 2019 OSBA Annual Business Meeting.
	 Delegate

	Alternate Delegate

B.	Tri-Star Students
The New Bremen Schools have 29 students registered for Tri-Star for the 2019-20 school year.  This compares to 22 students during the 2018-19 school year, 22 students during the 2017-18 school year, and 15 students during the 2016-17 school year.

C.	Review of Transportation Data
	
	2014-15	2015-16	2016-2017	2017-2018	2018-19	
Total Buses in Fleet	8	8	8	8	8	
Pupils Transported Daily	256	243	232	260	249	
Miles Driven Daily	207	191	168	204	158	
Total Annual Miles	 52,227	  48,998	    50,293	50,000	50,392	
Total Transportation Costs	$191,298	    $170,051	$178,040	$197,146	196,024	

XI.  Executive Session:

A.	The Board or Superintendent may desire to adjourn to Executive Session for the express purpose of discussing:
☐ Personnel
           	☐ Appointment or Evaluation		☐ Promotion
                 	☐ Employment                    		☐ Demotion
      	☐ Dismissal                          		☐ Compensation

Investigation of Charges or Complaints Against an Employee, Official, or Student

            	☐ Discipline                          		☐

☐ Property Purchase or Sale
☐ Conferences with an Attorney Involving Pending or Imminent Court Action
☐ Negotiations (Preparing, Conducting, or Reviewing)
☐ Matters Required to be Kept Confidential by Fed/State Law
☐ Security Arrangements

Motion by: ____________________, second by: ________________________ to adjourn to executive session for the purpose checked above at _______ am/pm.

Roll Call:

Bambauer _____ Bertke _____ Busse _____ Suchland _____ Wells _____

B.  Return To Regular Board Session:

Action Taken:
Motion: ______ Second: ______  Vote: ______  Time: ______

XII.		Other New Business to be Considered by the Board:

      A.
      B.
      C.

Motion by: ____________________, second by: ________________________ that the board approve the new business as presented.

Roll Call:
Bertke _____ Busse _____ Suchland _____ Wells _____ Bambauer _____

XIII.   Adjournment:

Action Taken:
Motion: ______  Second: ______  Vote: ______  Time: ______