The New Bremen Local Board of Education met in regular session at 7:00 p.m. in the High School Community Room.

Roll Call:  Mrs. Michele Bambauer, Mr. Scott Bertke, Mrs. Shelly Busse, Mr. Cory Suchland, and Mrs. Suzanne Wells. Also present were Superintendent Jason Schrader, K-6 Principal Diane Kramer, 7-12 Principal Marcus Overman, and Treasurer Jill Ahlers.  

President Shelly Busse led the pledge of allegiance.
	
K-6 Principal, Diane Kramer, submitted the following report:

1.	 Continuous Improvement
•	We are in the process of reviewing the results of the spring state scores.  The Local Report Card will be released in a few weeks.
•	During the new school year we will continue to focus on character, student accountability, reading skills including reading across the curriculum, technology and online assessments, and inclusion.
•	Teacher work days included professional development on ALICE active shooter training, Google docs, slides, and forms, industry credentialing, and Gifted training as well as staff collaboration.  

2.	Instruction
•	Staff and students adjusted well to the early start to the school year.
•	On Wednesday, September 4th, grades K-8 ELA and math teachers will receive a webinar training on STAR Custom, a new feature with our STAR program which allows teachers to create formative assessments.
•	5th grade students were all issued their Chromebooks on Meet the Teacher night and are busy using them in class daily.

3.	School Operations, Resources and Learning Environment
•	Our custodial staff has done a great job preparing our building for the start of the new school year.  They do a great job maintaining our elementary building. 
•	I met with all homerooms/grade levels during the first week of school to discuss expectation for the new school year and answer any student questions.
•	 The school tours on Saturday, August 17th were well-received.  The community members and alumni were very appreciative of willingness to open our doors.

4.	Collaboration
•	Teachers collaborated by grade levels and departments during teacher work days to review testing data to look at strengths and areas of weakness as we plan for the new school year.
•	A furniture committee has been established and will be meeting with Garmann-Miller on September 3rd to start the process of selecting furniture for the new building.
•	We are working with Gilbane to develop a Junior Builders team of students to learn first-hand the process of building the new school.

5.	Parent and Community Engagement
•	Parent reports for the spring state tests for grades 3-8 were sent home on August 1st.
•	Our two Lego League teams started meeting in July and will continue to meet twice a week as they prepare for fall competition.
•	Meet the Teacher Night was held Monday, August 14th from 7-8 p.m.

6.	Special Education/Inclusion
•	The special education teachers met during teacher work days to look at test scores, review our inclusive practices, and plan for the upcoming year.
•	We recently purchased a new program called Learning Ally which is a read aloud app that students in grades 3-12 who qualify as having a reading disability can use on devices to read aloud text books as well as trade books and novels.

Upcoming dates:
•	September 2	Labor Day – No School
•	September 6	Interim Reports sent out
•	September 9	Cardinal Pride Meeting – 7:00 p.m. in the elementary library
•	September 12, 13, 17	5th Grade Field Trip to Brukner Nature Center

7-12 Principal, Marcus Overman, submitted the following report:

Continuous Improvement
-	Freshman Orientation was held for the incoming 9th graders back on July 23rd.  Many important topics were covered and students were given their final schedules allowing them to tour the building and open their lockers.  A similar orientation will be held next school year for incoming 7th, 8th, and 9th graders. 
-	Teachers were provided with a wide variety of professional development to start the school year.  Thanks to all the local first responders for the ALICE training, Brian Puthoff and the One-to-One Committee, and all other individuals who came in to help our teachers get off to a great start.  

Instruction
-	Wendi Moorman from Mercer County ESC was here on August 12th to assist teachers with WEPs.  She led a great session and will provide a much needed boost to our gifted program this year.  
-	ODE has recently released Graduation Requirements for the Class of 2023 and beyond.  Only preliminary guidelines have been released at this time and area principals will hopefully be getting answers to some questions in the near future.  There are many aspects that require local policy to be in place.  

School Operations, Resources & Learning Environment
-	Meetings were held with 9-12 students and 7-8 students on the second day of school.  Topics discussed included handbook changes, reminders on school day operations, transportation, and areas of focus.  
-	Final details are being put into place for the upcoming Washington D.C. trip.  K&K Tours will be in the district in mid-September to hold their last meeting for parents and students.  Initial planning for the 2020 trip in underway as well.  

Collaboration
-	Planning for next school year is already underway with 7-12 teachers.  I met with elective teachers today to discuss the look of electives for 7th and 8th graders next year.  I anticipate this to be a yearlong project that will involve a lot of different people to make sure nothing is overlooked.  

Parent & Community Involvement
-	The Fall OHSAA Meeting was held on August 5th.  Thanks to Gary and Chad for leading the informational meeting.  Best of luck to all of the coaches and athletes this fall.

Upcoming Events
Monday, August 26th
	-Cardinal Campaign Meeting
Wednesday, August 28th
	-Athletic Council Meeting
Thursday, September 5th
	-Interims Due
Monday, September 9th
	-Cardinal Pride Meeting
Sunday, September 15th
	-Tri-Star Dedication
Monday, September 16th
	-Washington D.C. Student/Parent Meeting

Athletic Director, Gary Jones, submitted the following report:

1.	This year we have 3 football scrimmages. The OHSAA calls the 3rd scrimmage a Jamboree and the schools are charged $500 to hold. The host school usually pays the fee so we are charging $3 for adults and $2 for students to help cover the cost. The athletic boosters will cover the remaining cost therefore it is being called the Athletic Booster Jamboree. Anyone who has purchased a fall pass or is a booster member will get in for free.

2.	We will have some work done on the baseball and softball diamond in September by Creative Grounds Group LLC. Work will include laser leveling both infields, repairing pitchers’ mounds and adding a new infield mix to the fields. 

3.	We are currently talking with Daktronics and possible sponsors for new basketball scoreboards, lights around the backboards, shot clocks, and clocks in the locker rooms. Current scoreboards are 20 years old. 

4.	Reminder that all football games will start at 7 PM this season.

5.	Coach Kramer and the Volleyball Team are hosting a “No One Fights Alone” match against Jackson Center on Saturday August 31, 2019. JV match begins at 10 am. All proceeds will go to benefit Coach Metz (Jackson Center's head volleyball coach) and two mothers of New Bremen volleyball players who also have breast cancer (Amy Freund and Tracey Kremer). 

Technology Director, Brian Puthoff, submitted the following report:

•	Our One-to-One Chromebook initiative has begun! Back on July 23rd we distributed Chromebooks to our freshman class as part of their Freshman Orientation. On August 12th, we distributed Chromebooks to our 5th graders after our Meet the Teacher night.

During those times, we met with all of the students and parents of the 5th and 9th grades and went over the Chromebook Guidelines and One-to-One Handbook. Parents and students signed off on that policy as well as our Internet Safety Policy before they were handed their Chromebooks.

An important note about distributing Chromebooks: 
In order to better budget for the huge increase in the number of Chromebooks we will need to purchase, we only distribute Chromebooks to 5th and 9th graders. It will take four years until we are truly One-to-One in grades 5-12. However, if we were to purchase Chromebooks for all of our students in grades 5-12 at once, not only would we have a large cost in incur now, we would also have to incur that cost four years from now when they all need replaced. And again four years after that and so on and so forth. Spreading out the Chromebooks over a few years does take longer for all students to receive a Chromebook, but it also allows the district to better budget and incur these costs.

•	On August 9th, we had Eric Griffith, a certified Google Trainer, in again. Eric joined us for our PD day back in March and was back to provide follow-up training on Google for Education and to also provide training on an online safety service we use, called GoGuardian. All faculty in grades K-12 received this training. Our teachers that are members of the One-to-One Committee also helped to provide that training. Thank you to all of them.

Treasurer’s Recommendations:
1.	Approve the Regular School Board Meeting minutes July 17, 2019 and the Special Board Meeting minutes from July 31, 2019.
2.	Approve the General Fund Paid Bills . . . . . .	   $	208,520.83	 
3.	Approve the Lunchroom Fund Paid Bills . . .    	   $	           0.00	 
4.	Approve the payment of Bricker & Eckler invoice dated April 2019 totaling $1,500 for continuing disclosure reporting.
5.	Approve the payment of Motz Engineering invoice dated June 2019 totaling $1,100.60 for the K-8 building project.
6.  Transfer $4,000 from the Athletic Tournament Fund to the Track Set Aside Fund.
7.  Transfer $3,000 from the Athletic Tournament Fund to the Athletic Fund.

19-52		Motion by Bertke second by Suchland that the board approve the motions contained in the Treasurer’s recommendations as presented. Upon the call of the roll, the vote was as follows: Bambauer, yes; Bertke, abstain; Busse, yes; Suchland, yes; Wells, yes. Motion Carried.

Superintendent’s Recommendations

1.  Personnel
	a. Pupil Activity Program Contracts

Employ the following individuals for one-year contracts for the 2019-20 school year to direct, supervise, or coach the following student activity: 
Position	     Individual	Step
Mentor Teacher	Patty Ruckman	N/A
Mentor Teacher	Polly Rodgers	N/A
Mentor Teacher	Randy Trentman	N/A

b.	Volunteers Recognized
Recognized the following Athletic Volunteers for the 2019-20 school year:

Community Individual	Band or Athletic Team	
Tony Holdren			Golf
Bill Evans			High School Football
Jeff Thobe			High School Football
Cody King			High School Football
Jason Wells			High School Football
Zach Fry			Junior High Football

2.	Special Education Attendance & Transportation
Authorize the attendance and transportation of students to special schools to meet their education needs as so recommended by the Administration and County Psychologist throughout the upcoming school year.  The known schools and transportation arrangements to date are as follows:

School	Class	      Students	Transportation Provided By	
St. Marys-Otterbein	Project Search	1	NB Bus Route
Wapakoneta	Transition		1	ESC
New Bremen	Preschool		8 	NB Preschool Route
New Bremen	2nd  Grade		1	NB Bus Route
New Bremen	9th Grade		2	NB Bus Route

3.	Cafeteria Bids Accepted
Approve the following companies for bakery and dairy products for the 2019-20 school year:
		Bakery Products:	Nickles Bakery of Lima, Ohio
	Dairy Products:	Reinhard Dairy of Ft. Recovery, Ohio/Dean Foods
			8/1/18	8/1/19
	White milk (1%)		$0.1664	$0.1831		
	Chocolate milk (fat free)	$0.1790	$0.1935

4. 	The New Bremen School District will not be offering middle school career technical programming to 7th graders during the 2019 - 2020 school year due to funding limitations, space limitations and time constraints.

5.	Out-of State Field Trip Request
Approve the request of the following group to attend a professional conference, which is out-of-state requiring overnight lodging.
											Est. N-B
Employee	     		Event	           Destination	      Dates		Students    
Maria Homan      World Dairy Expo     Madison, WI 	Sept. 30 – Oct. 3	     6

6.	Memorandum of Understanding
Approve a Memorandum of Understanding with the New Bremen Teachers Association to modify Article 9.A.7 - Contract Days-School Calendar-Meetings.  This would be effective for the remainder of the 2019-20 school year.

9.A.7
1. Teachers will report to duty from 10:00 am to 3:00 pm on days where school is closed due to inclement weather for up to 5 days effective after all calamity days and makeup days have been used.

2. If the teacher is unable to report safely to work, then he/she shall call his/her appropriate supervisor and discuss options to reach a solution.  Possible solutions may be (but are not limited to): use of personal day, make up the time according to an agreement reached and approved by the appropriate supervisor, or make arrangements to report to work later and extend the day beyond 3:00 pm.

The number of days scheduled shall not limit the Districts ability to require additional days worked to ensure compliance with the state minimum number of hours of instruction per year.

19-53		Motion by Wells, second by Busse that the board approve the superintendent recommendations as presented.  Upon the call of the roll, the vote was as follows: Bertke, yes; Busse, yes; Suchland, yes; Wells, yes; Bambauer, yes.  Motion carried.  

Other New Business:
 
A.	NEOLA Policy
Adopt the NEOLA Policy for the New Bremen School District which would replace the current OSBA policy.  The new District policy can be accessed online and will be viewable and searchable by the public.

19-54		Motion by Bambauer, second by Suchland that the board approve the Other New Business as presented.  Upon the call of the roll the vote was as follows: Busse, yes; Suchland, yes; Wells, yes; Bambauer, yes Bertke, yes. Motion carried.

B.	Resolution

APPROVING A CHANGE ORDER FOR OVERTIME WORK AT THE NEW ELEMENTARY BUILDING

The Superintendent recommends approval of a change order for up to $56,000 at the New Elementary Building.

Rationale:
1.	The New Bremen Schools Board of Education (the Board) previously approved and entered into a CMR contract with Gilbane Building Company for the construction of the new elementary building.
2.	Due to extremely wet weather in the Spring of 2019, Gilbane was not able to start work when anticipated. In an effort to mitigate this delay, the masonry crew agreed to work overtime and make up 20 days.
3.	The project team would like to accept a change order to add up to $56,000 to pay for overtime hours for the masonry crew.
4.	A board resolution is necessary to allow the superintendent to sign the change order. 
5.	The change order has been reviewed by the architect, Superintendent and Treasurer, and the OFCC Project Manager.
6.	The Board wishes to approve and authorize execution of the change order for overtime hours at the new elementary building, not to exceed an amount of $56,000.

The Board resolves as follows:

1.	The change order adding the cost of overtime hours in an amount not to exceed $56,000 is approved, subject to the approval of the OFCC. 
2.	The Superintendent and Treasurer are authorized to sign the change orders.

19-55		Motion by Bertke, second by Bambauer that the board approve the motions contained in resolution as presented.  Upon the call of the roll the vote was as follows: Suchland, yes; Wells, yes; Bambauer, yes; Bertke, yes; Busse, yes.  Motion Carried.

Other Old Business:
A. School District Goals 2019-2020
Academic (Mission, Vision, Objectives)
The New Bremen Board of Education and administration will collaborate with stakeholders to revise and develop the district’s mission, vision, and objective statements to serve as a guideline for making equitable educational decisions. Revisions should reflect district initiatives along with promote individualizing pathways that lead to post-secondary education and career readiness.    

Facilities Project
The New Bremen Board of Education, administration, and staff will continue to collaborate with our construction partners to ensure the new elementary facility and renovations to the high school meet design expectations, budgetary constraints, and are completed in a timely manner.  

Transition Planning
The Administrative team will collaborate with the Board of Education and staff on the development and implementation of transition plans for consolidating district operations onto one campus. Consideration will be given to long term planning as to what is in the best interest of students and the community.     

Policy Manual Revision
The New Bremen Administrative team will develop administrative guidelines for Neola policies. 

19-56		Motion by Busse, second by Wells that the board approve the Other Old Business as presented.  Upon the call of the roll the vote was as follows: Wells, yes; Bambauer, yes; Bertke, yes; Busse, yes; Suchland, yes.  Motion Carried.

Informational Items
1.	OSBA Conference – who plans to attend?  The conference is Nov. 10-12.  We need to register our participants and also need to know if you will be staying overnight or just attending one day.  There is a $100 cancellation fee for housing, so I need an accurate count.  We also need to appoint a delegate and an alternate delegate to the 2019 OSBA Annual Business Meeting.
Scott Bertke:  Delegate
Michelle Bambauer: Alternate Delegate

2.	Tri-Star Students
The New Bremen Schools have 29 students registered for Tri-Star for the 2019-20 school year.  This compares to 22 students during the 2018-19 school year, 22 students during the 2017-18 school year, and 15 students during the 2016-17 school year.

3.	Review of Transportation Data
	
	2014-15	2015-16	2016-2017	2017-2018	2018-19	
Total Buses in Fleet	8	8	8	8	8	
Pupils Transported Daily	256	243	232	260	249	
Miles Driven Daily	207	191	168	204	158	
Total Annual Miles	 52,227	  48,998	    50,293	50,000	50,392	
Total Transportation Costs	$191,298	    $170,051	$178,040	$197,146	196,024	

19-57	         Motion by Bambauer, second by Bertke to adjourn the meeting at 7:33 p.m. Motion carried unanimously.

				
			President							Treasurer