Regular School Board Meeting

NEW BREMEN LOCAL SCHOOL DISTRICT

Board of Education Agenda

November 20, 2019

7:00 P.M.

  

Board Members

Mrs. Michele Bambauer
michele.bambauer@newbremenschools.org (419-733-3611)

Mr. Scott Bertke
scott.bertke@newbremenschools.org (419-629-3719)

Mrs. Shelly Busse
shelly.busse@newbremenschools.org (567-644-5336)
Mr. Cory Suchland 
cory.suchland@newbremenschools.org  (419-733-1251)
Mrs. Suzanne Wells
suzanne.wells@newbremenschools.org  (419-569-0356)

Mr. Jason Schrader - Superintendent
jason.schrader@newbremenschools.org (419-629-8606)
Mrs. Jill Ahlers – Treasurer
jill.ahlers@newbremenschools.org  (419-629-8606)

NEW BREMEN LOCAL SCHOOL DISTRICT
Board of Education Agenda
November 20 (W), 2019
7:00 P.M.

I.  Call to Order: Mrs. Shelly Busse, President
II. Roll Call of Board Members: Mrs. Jill Ahlers, Treasurer
                  Bambauer _____ Bertke _____ Busse _____ Suchland _____ Wells _____

III. Pledge of Allegiance:
       President Busse will lead the pledge.

IV. Public Participation at Board Meetings:
	The Board recognizes the value of public comment on educational issues and the importance of allowing members of the public to express themselves on school matters of community interest.  However, in order for the Board to fulfill its obligation to complete the planned agenda in an effective and efficient fashion, a maximum of 15 minutes of public participation will be permitted at each public meeting of the Board.  
	The presiding officer of each Board meeting shall administer the rules of the Board for public participation.  A partial listing of the regulations are as follows:
A.	Public participation shall be permitted only as indicated on the Board agenda according to the order of business.
B. All persons wishing to participate in a public Board Meeting shall register their intent with the Superintendent, Treasurer, or Board President in advance of the meeting by completing a written request which shall include the name and address of the participant, the group affiliation if appropriate, and the topic to be addressed.
C. Participants must be recognized by the presiding officer and preface their comments by an announcement of their name and address
D. Public participation shall be limited to fifteen minutes per board meeting unless waived by the majority of the Board and shall be equally divided among those desiring to address the Board.
	1. 
	2.  

V.	Presentations
A.  FFA
B.  

VI.	Reports
Written reports were distributed with the agenda packet. Are there any questions pertaining to these reports?
A.	Mrs. Diane Kramer, K-6 Principal
B.	Mr. Marcus Overman, 7-12 Principal
C.	Mr. Gary Jones, Athletic Director
D.	Mr. Brian Puthoff, Director of Technology

VII. Consent Agenda Items
Following are recommendations that have been identified for approval as part of the consent agenda.  If a member of the board would wish to remove any item(s) from this agenda for further discussion prior to taking action, please let either the superintendent or board president know.

A.  Treasurer’s Recommendations

1.	Approve the Regular School Board Meeting minutes from October 16, 2019.
2.	Approve the General Fund Paid Bills . . . . . .	   $  	92,148.60	 
3.	Approve the Lunchroom Fund Paid Bills . . .    $      14,313.71	 
4.	Establish the following activity accounts and increase revenues and appropriations as listed for each account:  
Account	Account Number	Estimated Revenues	Estimated Appropriations	
Cardinal Business Club	200-935A	$1,000	   $500	
Football Parents 	300-959A	$5,000	$2,000	
Volleyball Parents	300-959B	$9,000	$7,300	
Boys Basketball Parents	300-959C	$5,000	$2,000	

5.	Decrease anticipated revenues & appropriations for the OHSAA Volleyball Tournament (022-900B) by $5,600 for a new total of $600.00.
6.	Increase anticipated revenues & appropriations for Title I by $1,545.36 for a new total of $50,803.43.
7.	Decrease anticipated revenues & appropriations for Title II by $234.94 for a new total of $9,722.60.
8.	Increase anticipated revenues & appropriations for Safety Grant (#499-0000) to  $3,318.27.
9.	Increase anticipated revenues & appropriations for BWC Safety Grant (#499-9999) to $40,000.00.
10.	Establish Fund #467-9020 for the new Student Wellness & Success funds and increase revenues and appropriations by $30,791.59.
11.	Accept an anonymous donation of $3,259.20 for basketball uniforms.
12.	Approve the 5-year Forecast dated November 20, 2019

Motion by: ____________________, second by: ________________________ that the board approve the motions contained in the Treasurer’s Report as presented.

Roll Call:

Bambauer _____ Bertke _____ Busse _____ Suchland _____ Wells _____ 

B.	Superintendent’s Recommendations		

1.	Volunteers Recognized
Recognized the following Athletic Volunteer for the 2019-20 school year:

Community Individual	Band or Athletic Team	
Nate Niekamp				Diving

2.	Payment in Lieu of Transportation 

Transportation to Holy Rosary Catholic School for two students is impractical for the New Bremen Local School District.  In lieu of transportation the Board of Education agrees to pay Laura Gerlach a total of $725.00 per child, a total of $1,450.00 for their two children at the end of the 2019-20 school year based on completion of the school year.

Motion by: ____________________, second by: ________________________ that the board approve the Superintendent’s recommendations as presented.

Roll Call:
Bertke _____ Busse _____ Suchland _____ Wells _____ Bambauer _____

VIII.	Other Old Business:

A.  
B.
C.

Motion by: ____________________ , second by: ________________________ that the board approve the other old business items as presented.

Roll Call:
Busse _____ Suchland _____ Wells _____ Bambauer _____ Bertke _____

IX.   Other New Business:
A. Resolution

RESOLUTION NO. 19-65
ACCEPTING $374,735.50 IN ALTERNATES AT THE 
NEW ELEMENTARY SCHOOL PROJECT
The Superintendent recommends approval to add selected alternates in the amount of $374,735.50 to the scope of work included in the New Elementary School project.
Rationale:
1.	The New Bremen Local School District Board of Education (the Board) previously approved and entered into a CMR contract with Gilbane Building Company for the New Elementary School project.
2.	An Add Alternate list of 16 items was created during design for the District to incorporate into the project if funds became available after bidding. 
3.	The bidding did not result in enough funds becoming available for the project to use cofunded dollars to pay for selected Alternates, therefore LFI funds will be needed to pay for these items.
4.	Alternate items #4-15 will be listed as Contingent LFI, and can be funded by cofunded dollars if there are said dollars remaining at the end of the project. 
5.	Gilbane Building Company will prepare change orders to add the selected Alternates to the cost of the project. The change orders will be reviewed and approved by the School District, Architect, and the OFCC Project Manager.
6.	The New Bremen Local Schools superintendent recommends approval to add the following alternates and seeks authorization to execute the change orders of the following alternates, all of which are 100% LFI: 
Alternate #4 North parking lot work $97,034.59
Alternate #5 Ceramic wall tile in corridor $58,702.42
Alternate #6 Ceramic wall tile in restrooms $24,611.00
Alternate #7 Raised platforms $2,094.20
Alternate #8 Change carpet to rubber $28,982.63
Alternate #9 Parking lot lights $49,946.58
Alternate #10 Gym divider curtain $10,994.53
Alternate #11 Acoustical overhead door $36,857.86
Alternate #12 Site plantings $41,883.93
Alternate #13 Pedestrian pavement $13,889.76
Alternate #15 Post & panel signs $9,738.01

The Board resolves as follows:
1.	Selected Alternates listed above are approved to add to the scope of work for the New Elementary School project.
2.	Change orders adding the selected Alternates to the scope of work for the New Elementary School project, all of which are 100% LFI, are approved, subject to the review of the Architect, and OFCC project manager. 
3.	The Superintendent and Treasurer are authorized to sign the change orders once they have been reviewed and approved by the Architect and OFCC Project Manager.
4.	The Treasurer is authorized to issue a purchase order for the selected alternates, or otherwise amend the existing purchase order for Gilbane Building Company.

Motion by: ____________________, second by: ________________________ that the board approve the other new business items as presented.

Roll Call:

Suchland _____ Wells _____ Bambauer _____ Bertke _____ Busse _____

X.	Informational Items
A.	Cafeteria Data
The following number of students were approved for Free or Reduced Lunches:
  		
Year	Free	Reduced	Total	
2007-08	46	23	69	
2008-09	64	29	93	
2009-10	79	43	122	
2010-11	92	17	109	
2011-12	84	14	98	
2012-13	60	24	84	
2013-14	68	24	92	
2014-15	60	8	68	
2015-16	46	10	56	
2016-17	43	13	56	
2017-18	45	0	45	
2018-19	32	6	38	
2019-20	45	2	47	
   
B.  Health Insurance Costs
The Mercer/Auglaize Benefit Trust Trustees reported the following premium costs for the 2020 plan year:

Plan	Single	Family	% Change	
Alt PPO Plan	$871.06	$2,137.77	+12.0%	
HSA Plan	676.13	1,787.97	+12.0%	
Dental Plan	37.34	100.41	+0.0%	

There will be a health insurance premium holiday in November, 2020.

C. Transportation Data
Each year, the Ohio Department of Education requests various transportation information pertaining to the opening of school.  The following information is shared with the board to compare transportation data with past school years.  
	                         	2013-14	2014-15	2015-16	2016-17	2017-18	2018-19	
Daily Miles Driven    	183	207	191	168	204	158	
Daily Students Trans.	261	256	240	235	260	249	
Yrly Cost For Trans.	$167,078	$191,298	$192,595	$208,056	$225,682	$216,373	
Maint. And Repair       	$31,987	$33,933	$38,633	$45,044	$54,969	$41,477	
Fuel Costs                   	$31,264	$25,323	$18,000	$20,947	$22,082	$23,905	
Actual Annual Miles -  from odom.   	46,170	52,227	  48,998	50,293	50,000	50,392	

D.	There will be a public hearing at the December school board meeting to discuss school calendar options.

E.	Building Project Update

F.	The December Board meeting will be on December 11 at 6:00

G.	Christmas gathering – December 20 at the American Legion – 3:00 p.m.

XI.  Executive Session:

A.	The Board or Superintendent may desire to adjourn to Executive Session for the express purpose of discussing:
☐ Personnel
           	☐ Appointment or Evaluation		☐ Promotion
                 	☐ Employment                    		☐ Demotion
      	☐ Dismissal                          		☐ Compensation

Investigation of Charges or Complaints Against an Employee, Official, or Student

            	☐ Discipline                          		☐

☐ Property Purchase or Sale
☐ Conferences with an Attorney Involving Pending or Imminent Court Action
☐ Negotiations (Preparing, Conducting, or Reviewing)
☐ Matters Required to be Kept Confidential by Fed/State Law
☐ Security Arrangements

Motion by: ____________________, second by: ________________________ to adjourn to executive session for the purpose checked above at _______ am/pm.

Roll Call:
Wells _____ Bambauer _____ Bertke _____ Busse _____ Suchland _____

B.  Return To Regular Board Session:

Action Taken:
Motion: ______ Second: ______ Vote: ______ Time: ______

XII.	Other New Business to be Considered by the Board:

      A.
      Motion by: ____________________, second by: ________________________ that the board approve the new business as presented.

Roll Call:
Bambauer _____ Bertke _____ Busse _____ Suchland _____ Wells _____

XIII.   Adjournment:

Action Taken:
Motion: ______ Second: ______ Vote: ______ Time: ______