Regular School Board Meeting

NEW BREMEN LOCAL SCHOOL DISTRICT

Board of Education Agenda

December 11, 2019

6:00 P.M.

(COMMUNITY ROOM)

  
Board Members

Mrs. Michele Bambauer
michele.bambauer@newbremenschools.org (419-733-3611)

Mr. Scott Bertke
scott.bertke@newbremenschools.org (419-629-3719)

Mrs. Shelly Busse
shelly.busse@newbremenschools.org (567-644-5336)
Mr. Cory Suchland 
cory.suchland@newbremenschools.org  (419-733-1251)
Mrs. Suzanne Wells
suzanne.wells@newbremenschools.org  (419-569-0356)

Mr. Jason Schrader - Superintendent
jason.schrader@newbremenschools.org (419-629-8606)
Mrs. Jill Ahlers – Treasurer
jill.ahlers@newbremenschools.org  (419-629-8606)

NEW BREMEN LOCAL SCHOOL DISTRICT
Board of Education Agenda
December 11 (W), 2019
6:00 P.M.

I.  Call to Order: Mrs. Shelly Busse, President 
II. Roll Call of Board Members: Mrs. Jill Ahlers, Treasurer
     Bambauer _____ Bertke _____ Busse _____ Suchland _____ Wells _____

III. Pledge of Allegiance:
       President Busse will lead the pledge.

IV. Public Participation at Board Meetings:
	The Board recognizes the value of public comment on educational issues and the importance of allowing members of the public to express themselves on school matters of community interest.  However, in order for the Board to fulfill its obligation to complete the planned agenda in an effective and efficient fashion, a maximum of 15 minutes of public participation will be permitted at each public meeting of the Board.  
	The presiding officer of each Board meeting shall administer the rules of the Board for public participation.  A partial listing of the regulations are as follows:
A.	Public participation shall be permitted only as indicated on the Board agenda according to the order of business.
B. All persons wishing to participate in a public Board Meeting shall register their intent with the Superintendent, Treasurer, or Board President in advance of the meeting by completing a written request which shall include the name and address of the participant, the group affiliation if appropriate, and the topic to be addressed.
C. Participants must be recognized by the presiding officer and preface their comments by an announcement of their name and address
D. Public participation shall be limited to fifteen minutes per board meeting unless waived by the majority of the Board and shall be equally divided among those desiring to address the Board.
             1.   
 
V.	Presentations
A.   

VI.  Public Hearing
A public hearing is required for input on school calendar days and options.  We will take input at this time.

VII.	Reports
Written reports were distributed with the agenda packet. Are there any questions pertaining to these reports?
A. 	Mrs. Diane Kramer, K-6 Principal
B.  	Mr. Marcus Overman, 7-12 Principal
C.	Mr. Gary Jones, Athletic Director
D.     Mr. Brian Puthoff, Director of Technology

VIII. Consent Agenda Items
Following are recommendations that have been identified for approval as part of the consent agenda.  If a member of the board would wish to remove any item(s) from this agenda for further discussion prior to taking action, please let either the superintendent or board president know.

A.  Treasurer’s Recommendations:

1.	Approve the Regular School Board Meeting minutes on October 16, 2019 and November 20, 2019.
2.	Approve the General Fund Paid Bills . . . . . .	   $	66,350.54	 
3.	Approve the Lunchroom Fund Paid Bills . . .    	   $	15,639.29	 
4.	Establish activity account for the Girls Basketball Parents (300-959D). Increase revenues and appropriations by $1,000.00.
5.	Accept a $200.00 donation from the Community Backpack+ program to be put towards the No-Shame Lunch Fund. We thank you for your generosity and support of our students!

Motion by: ____________________, second by: ________________________ that the board approve the motions contained in the Treasurer’s Report as presented.

Roll Call:
Bambauer _____ Bertke _____ Busse _____ Suchland _____ Wells _____ 

B.	Superintendent’s Recommendations

1.	Organizational Board Meeting
The N-B Board needs to establish a date for the organizational meeting and the January School Board Meeting:
a. 	The Administration would suggest combining these two meetings into one meeting as listed below.  A budget hearing is no longer required due to legislation that allows county auditor’s to waive the budget filing.  Auglaize County has formally waived the budget filing for Auglaize County.
b.	By law, the organizational meeting must be held during or before the first fifteen (15) days of January.
c.	Appoint a President Pro-Tem to preside over the Organizational Meeting until such time as a new Board President is elected:  Mrs. Shelly Busse
                  Meeting                                Date             	   Time                   Place             Organizational Meeting	  	January 15, 2020    	7:00 PM	Community Room
January Monthly Meeting	  	January 15, 2020 	7:15 PM	Community Room

2.	OSBA Membership
Authorize the school district membership with the OSBA.  New Bremen is a Charter Member since 1955.  This would include membership services and subscriptions to the OSBA Journal and Briefcase for the Board Members, Treasurer, Principals, and Superintendent.  

3.  Approve Brian Alig as a substitute bus driver.

4.   Approve Tri Star Advisory Board Referral #129
To allow on-line purchases of over $7500.00 without prior approval from the Tri Star Advisory Board and local school boards.  This will allow for significant savings.

5.   Approve Tri Star Advisory Board Referral #130
	Purchase of skid loader for $46,603.33.  The skid loader would be used in Construction, Ag. Mechanics, and Animal Health, plus be used for snow removal.  Funds used would come from the Building Fund, Reserve Capital Fund, and the Building Maintenance Budget Account.

Motion by: ____________________, second by: ________________________ that the board approve the Superintendent recommendations as presented.

Roll Call:

Bertke _____ Busse _____ Suchland _____ Wells _____ Bambauer _____

IX.	Other New Business Items:

A.	Depository Agreement
Approve the following Depository Agreement with First National Bank of New Bremen to be approved effective from January 1, 2020 through December 31, 2024 (5 years)

WHEREAS,	The Board of Education of the New Bremen Local School District, Auglaize County, Ohio, has requested, according to law, application for depository for active and interim/inactive funds for a period of five (5) years from January 1, 2020 and,

WHEREAS,	the First National Bank, New Bremen, Ohio, has submitted an application to accept funds of $4,000,000.00 for active and/or interim/inactive deposits or any part thereof, and,

WHEREAS,	the said application for active and/or interim/inactive funds has been accepted and approved by action of said Board of Education, and,

WHEREAS,	The Board of Education of the New Bremen Local School District shall compensate the First National Bank, New Bremen, Ohio, for service charges incurred from maintaining any active and/or interim/inactive fund accounts of the Board of Education of the New Bremen Local School District.

NOW  THEREFORE,	it is agreed by said First National Bank, New Bremen, Ohio, to accept said funds of the New Bremen Local School District, under control of said Board of Education until January 1, 2025, and said funds to be classified as active and/or interim/inactive funds and said deposits up to $250,000.00 is secured by the guarantee of deposits under the Federal Deposit Insurance Corporation and all deposits over $250,000.00 shall be secured by the deposit of securities of said bank according to law.

NOW  THEREFORE,	the First National Bank, New Bremen, Ohio, shall well and truly receive, receipt therefore, safely keep and pay over all monies which may come into its custody and control under and by virtues of this agreement of any deposit made or to be made by the Treasurer of said Board of Education, and shall safely perform all the duties imposed by law upon depositories of money, and then this contract shall be null and void; otherwise to remain in full force and effect.

Motion by: 			, second by: 				 that the board approve the resolution as presented.  

Roll Call:

Busse _____ Suchland _____ Wells _____ Bambauer _____ Bertke _____

B.	Resolution
Approve the following resolution for the renovation of the high school to accommodate the addition of the 7th & 8th grade:

WHEREAS, the Board of Education of the New Bremen Local Schools (the “Board”) is undertaking New Bremen 7th & 8th Grade Renovation to renovate a portion of the existing high school building to accommodate the addition of the 7th & 8th grades.

WHEREAS, the Board’s Architect has prepared construction documents for New Bremen 7th & 8th Grade Renovation Project and reviewed the construction documents with the Board; and

WHEREAS, the Board wishes to approve the construction documents for the New Bremen 7th & 8th Grade Renovation Project and authorizes the Treasurer to place the required advertisements to solicit bids the required advertisements to solicit bids as required by Ohio Revised Code Section 3318.46.

NOW, THEREFORE, BE IT RESOLVED by the Board of Education of the New Bremen Local Schools as follows, that:
1.	The Construction Documents for the New Bremen 7th & 8th Grade Renovation Project, as presented to the Board, are approved, subject to any further review and approvals that may be required by the State of Ohio.
2.	The Treasurer is directed to place the required advertisements for the New Bremen 7th & 8th Grade Renovation Project to solicit bids for the Project.

Motion by: 			, second by: 				 that the board approve the resolution as presented.  

Roll Call:

Suchland _____ Wells _____ Bambauer _____ Bertke _____ Busse _____

X.  Other Old Business Items:

A.  School Board Member Compensation
According to advice from the Ohio School Boards Association (OSBA), school boards should discuss in December the compensation of board members prior to the organizational meeting in order to avoid a conflict with the Ohio Revised Code.  The ORC indicates that board members cannot have a change in their compensation during his/her current term.  In December – 1997 the Board approved increasing the compensation to $40 per meeting not to exceed 24 compensated meetings effective January 1, 2000.

Motion by: 			, second by: 				 that the board approve the other old business items as presented/amended.  

Roll Call:

Wells _____ Bambauer _____ Bertke _____ Busse _____ Suchland _____

XI.     Informational Items

A.	Building Project Update

B.	Innovation Center Update 

C.	Schools Closed for Christmas Holidays
The New Bremen Schools will be closed for the Christmas Holidays beginning Monday, December 23 through Friday, January 3.  School will resume on Monday, January 6.

D.	 Current Superintendent Committee Appointments

Superintendent Committee Appointments for 2019	
Tri Star Career Compact Advisory	Bertke	
Cardinal Pride Representative	Bambauer	
Athletic Council Representatives (2)  	Suchland/Busse	
OSBA Legislative Liaison/Delegate:	Bertke	
NBTA Negotiations Committee (2)	Wells/Busse	
Village Annex/Abatement/CIC member	Bertke	
Finance Committee Representative	Suchland	
Buildings/Grounds Committee Rep (2)	Bertke/Wells 	
Student Achievement Liaison (OSBA)	Suchland	
Technology Committee Rep	Busse	
Ag Advisory Committee Rep	Bambauer	
New Bremen Education Foundation	Busse	
Music Department Representative	Bambauer	

 XII. Executive Session:

A.	The Board or Superintendent may desire to adjourn to Executive Session for the express purpose of discussing:
☐ Personnel
           	☐ Appointment or Evaluation		☐ Promotion
                 	☐ Employment                    		☐ Demotion
      	☐ Dismissal                          		☐ Compensation

Investigation of Charges or Complaints Against an Employee, Official, or Student

            	☐ Discipline                          		☐

☐ Property Purchase or Sale
☐ Conferences with an Attorney Involving Pending or Imminent Court Action
☐ Negotiations (Preparing, Conducting, or Reviewing)
☒ Matters Required to be Kept Confidential by Fed/State Law
☒ Security Arrangements

Motion by: ____________________, second by: ________________________ to adjourn to executive session for the purpose checked above at _______ am/pm.

Roll Call:
Bambauer _____ Bertke _____ Busse _____ Suchland _____ Wells _____

B.  Return To Regular Board Session:

Action Taken:
Motion: ______ Second: ______ Vote: ______ Time: ______

XIII.	Other New Business to Be Considered By The Board:

      A.
      B.
      C.

XIV.   Adjournment:

Action Taken:
Motion: ______ Second: ______ Vote: ______ Time: ______