Regular School Board Meeting

NEW BREMEN LOCAL SCHOOL DISTRICT

Board of Education Agenda

November 14, 2018

7:00 P.M.

  

Board Members

Mrs. Michele Bambauer
michele.bambauer@newbremenschools.org (419-733-3611)

Mr. Scott Bertke
scott.bertke@newbremenschools.org (419-629-3719)

Mrs. Shelly Busse
shelly.busse@newbremenschools.org (567-644-5336)
Mr. Cory Suchland 
cory.suchland@newbremenschools.org  (419-733-1251)
Mrs. Suzanne Wells
suzanne.wells@newbremenschools.org  (419-569-0356)

Mr. Jason Schrader - Superintendent
jason.schrader@newbremenschools.org (419-629-8606)
Mrs. Jill Ahlers – Treasurer
jill.ahlers@newbremenschools.org  (419-629-8606)

NEW BREMEN LOCAL SCHOOL DISTRICT
Board of Education Agenda
November 14 (W), 2018
7:00 P.M.

I.  Call to Order: Mr. Cory Suchland, President
II. Roll Call of Board Members: Mrs. Jill Ahlers, Treasurer
                  Bambauer _____ Bertke _____ Busse _____ Suchland _____ Wells _____

III. Pledge of Allegiance:
       President Suchland will lead the pledge.

IV. Public Participation at Board Meetings:
	The Board recognizes the value of public comment on educational issues and the importance of allowing members of the public to express themselves on school matters of community interest.  However, in order for the Board to fulfill its obligation to complete the planned agenda in an effective and efficient fashion, a maximum of 15 minutes of public participation will be permitted at each public meeting of the Board.  
	The presiding officer of each Board meeting shall administer the rules of the Board for public participation.  A partial listing of the regulations are as follows:
A.	Public participation shall be permitted only as indicated on the Board agenda according to the order of business.
B. All persons wishing to participate in a public Board Meeting shall register their intent with the Superintendent, Treasurer, or Board President in advance of the meeting by completing a written request which shall include the name and address of the participant, the group affiliation if appropriate, and the topic to be addressed.
C. Participants must be recognized by the presiding officer and preface their comments by an announcement of their name and address
D. Public participation shall be limited to fifteen minutes per board meeting unless waived by the majority of the Board and shall be equally divided among those desiring to address the Board.
	1.
	2.  

V.	Presentations
A.  New Bremen Volleyball Team
B.  Auction Presentation – Tim Eiting

VI.	Reports
Written reports were distributed with the agenda packet. Are there any questions pertaining to these reports?
A.	Mrs. Diane Kramer, K-6 Principal
B.	Mr. Marcus Overman, 7-12 Principal
C.	Mr. Gary Jones, Athletic Director
D.	Mr. Brian Puthoff, Director of Technology

VII. Consent Agenda Items
Following are recommendations that have been identified for approval as part of the consent agenda.  If a member of the board would wish to remove any item(s) from this agenda for further discussion prior to taking action, please let either the superintendent or board president know.

A.  Treasurer’s Recommendations

1.	Approve the Regular School Board Meeting minutes from October 17, 2018 and the special board meeting minutes from November 7, 2018.
2.	Approve the General Fund Paid Bills . . . . . .	   $  	95,066.50	 
3.	Approve the Lunchroom Fund Paid Bills . . .    $      10,907.08	 
4.	Increase anticipated revenues & appropriations for Title I by $231.05 for a new total of $58,154.00.
5.	Establish Fund #019-9009 for the Komminsk Center for Innovative Thinking donation, and increase revenues and appropriations by $1,000,000.00.
6.	Increase appropriations in the 001 General Fund by $13,411.00.
7.	Approve the sale of old equipment through the Public Surplus Auction website.

Motion by: ____________________, second by: ________________________ that the board approve the motions contained in the Treasurer’s Report as presented.

Roll Call:

Bambauer _____ Bertke _____ Busse _____ Suchland _____ Wells _____ 

B.	Superintendent’s Recommendations		

1. Pupil Activity Program Contracts
Employ the following individuals for one-year contracts for the 2018-19 school year to direct, supervise, or coach the following student activity: 

Position	     Individual	Step
Mentor Teacher	Polly Rodgers	N/A

Motion by: ____________________, second by: ________________________ that the board approve the Superintendent’s recommendations as presented.

Roll Call:
Bertke _____ Busse _____ Suchland _____ Wells _____ Bambauer _____

VIII.	Other Old Business:

A.  
B.
C.

Motion by: ____________________ , second by: ________________________ that the board approve the other old business items as presented.

Roll Call:
Busse _____ Suchland _____ Wells _____ Bambauer _____ Bertke _____

IX.   Other New Business:
A. Resolution

RESOLUTION NO. 18-45
APPROVING DESIGN DEVELOPMENT STAGE SUBMISSION
FOR THE NEW PK-8 BUILDING
The Superintendent recommends approval of the design development stage submission for the new PK-8 building.
Rationale:
1.	The New Bremen Local School District Board of Education (the Board) is engaged in a capital improvements program to build a new PK-8 school building, which is being constructed in partnership with the Ohio Facilities Construction Commission (the OFCC) as a Classroom Facilities Assistance Program project.
2.	Garmann/Miller & Associates, Inc., the Board’s Architect, prepared a design development document for the new PK-8 building (Project), and Gilbane Building Company, the Construction Manager at Risk for the Project (CMR), reviewed the design development document prepared by the Architect, including estimated costs for the work, and provided comments on the documents, which the Architect has reviewed and considered in preparing the DD stage documents.
3.	The Architect assembled a design development stage submission for the new PK-8 building, which includes the design development and other required documents, including the LFI MOU document to track costs associated with locally funded initiative improvements included in the Project and comments received from the CMR.
4.	The Board wishes to approve the design development stage submission for the new PK-8 building and to authorize the Architect and CMR to proceed with the construction documents for the Project, subject to approval of the OFCC, including the documents required to track locally funded initiative improvements included in the Project.
The New Bremen Local School District Board of Education resolves as follows:
1.	The design development stage submission prepared for the new PK-8 building is approved, subject to approval of the OFCC, and the Superintendent and Treasurer are authorized to sign the design stage submission form provided by the OFCC Project Manager and the Architect for the design development stage submission for the Project.
2.	The Superintendent and Treasurer are also authorized to sign the LFI MOU document for the DD stage included in the design stage submission notebook prepared for the Project.
3.	The Board authorizes the Architect and CMR to continue with the preparation of the construction documents for the new PK-8 building.

Motion by: ____________________, second by: ________________________ that the board approve the other new business items as presented.

Roll Call:

Suchland _____ Wells _____ Bambauer _____ Bertke _____ Busse _____

X.	Informational Items
A.	Cafeteria Data
The following number of students were approved for Free or Reduced Lunches:
  		   Year        	Free	     Reduced	            Total        
2007-08	 46		23		  69
2008-09	 64		29		  93
2009-10	 79		43		122
2010-11	 92		17		109
2011-12	 84		14		  98
2012-13	 60		24		  84
2013-14	 68		24		  92
2014-15	 60		  8		  68
2015-16	 46		10		  56
2016-17	 43		13		  56
2017-18	 45		 0		  45
2018-19	 32		 6		  38

B.  Health Insurance Costs
The Mercer/Auglaize Benefit Trust Trustees reported the following premium costs for the 2019 plan year:

Plan	Single	Family	% Change	
Alt PPO Plan	$773.73	$1,908.72	+8.0%	
HSA Plan	604.10	1,596.40	+ 6.0%	
Dental Plan	37.35	100.41	+1.0%	

C. Transportation Data
Each year, the Ohio Department of Education requests various transportation information pertaining to the opening of school.  The following information is shared with the board to compare transportation data with past school years.  
	                         	2012-13	2013-14	2014-15	2015-16	2016-17	2017-18	
Daily Miles Driven    	182	183	207	191	168	204	
Daily Students Trans.	201	261	256	240	235	260	
Yrly Cost For Trans.	$176,541	$167,078	$191,298	$192,595	$208,056	$225,682	
Maint. And Repair       	$38,007	$31,987	$33,933	$38,633	$45,044	$54,969	
Fuel Costs                   	$30,781	$31,264	$25,323	$18,000	$20,947	$22,082	
Actual Annual Miles -  from odom.   	49,786	46,170	52,227	  48,998	50,293	50,000	

D.	There will be a public hearing at the December school board meeting to discuss school calendar options.

E.	Discussion regarding having a speaker at Graduation in May, 2019

F.	Building Update

G.	The December Board meeting will be on December 12 at 6:00.  Stacy Overly from Public Finance Resources will be presenting on the 5-Year Forecast.

H.	Make-up Day for November 8 – Volleyball State Semi-Final game

I.	Christmas gathering – location to be determined

XI.  Executive Session:

A.	The Board or Superintendent may desire to adjourn to Executive Session for the express purpose of discussing:
☐ Personnel
           	☐ Appointment or Evaluation		☐ Promotion
                 	☐ Employment                    		☐ Demotion
      	☐ Dismissal                          		☐ Compensation

Investigation of Charges or Complaints Against an Employee, Official, or Student

            	☐ Discipline                          		☐

☐ Property Purchase or Sale
☐ Conferences with an Attorney Involving Pending or Imminent Court Action
☐ Negotiations (Preparing, Conducting, or Reviewing)
☐ Matters Required to be Kept Confidential by Fed/State Law
☐ Security Arrangements

Motion by: ____________________, second by: ________________________ to adjourn to executive session for the purpose checked above at _______ am/pm.

Roll Call:
Wells _____ Bambauer _____ Bertke _____ Busse _____ Suchland _____

B.  Return To Regular Board Session:

Action Taken:
Motion: ______ Second: ______ Vote: ______ Time: ______

XII.	Other New Business to be Considered by the Board:

      A.
      Motion by: ____________________, second by: ________________________ that the board approve the new business as presented.

Roll Call:
Bertke _____ Busse _____ Hall _____ Paul _____ Suchland_____  

XIII.   Adjournment:

Action Taken:
Motion: ______ Second: ______ Vote: ______ Time: ______