The New Bremen Local Board of Education met in regular session at 7:00 p.m. in the High School Community Room.

Roll Call:  Mrs. Michele Bambauer, Mr. Scott Bertke, Mrs. Shelly Busse, Mr. Cory Suchland, and Mrs. Suzanne Wells. Also present were Superintendent Jason Schrader, K-6 Principal Diane Kramer, 7-12 Principal Marcus Overman, and Treasurer Jill Ahlers.  

President Shelley Busse led the pledge of allegiance.
	
Treasurer’s Recommendations:

1.	Approve the Regular School Board Meeting minutes from June 19, 2019.
2.	Approve the General Fund Paid Bills . . . . . .	   $ 139,739.21
3.	Approve the Lunchroom Fund Paid Bills . . .    $    5,296.55

19-45		Motion by Suchland second by Wells that the board approve the motions contained in the Treasurer’s recommendations as presented. Upon the call of the roll, the vote was as follows: Bambauer, yes; Bertke, yes; Busse, yes; Suchland, yes; Wells, yes. Motion Carried.

Superintendent’s Recommendations 
1.	Non-Teaching Employment
					
Individual	Position	Hours Per Day	Step	Effective	Duration	
Barb Siegel	Cafeteria	2	7	2019-20	1 Year	
2.	Change in Salary Placement 
	Approve the following individual who has qualified for a change in salary placement due to their additional coursework for the 19-20 school year:
Employee 	Position 	New Level	Step	
Ben Kramer	Social Studies Teacher 	MA+15	17	

3.	Substitute and Hourly Rates –
Approve the following substitute and hourly rates for the 2019-2020 school year:
Position	2018-19
Rate	2019-20
Recommended Rate	
Substitute Teaching/Substitute Aide (Certified)	$85.00/day	$85.00/day	
Home Instruction/Tutoring	19.00/hour	19.00/hour	
Summer School	25.00/hour	25.00/hour	
Substitute Bus Driving:
Regular Routes (1.25 hours)
Short Routes (.75 hours)
Extracurricular Activities (Athletic & Academic)
Bus Driver Recertification	
21.90/trip (17.52/hr)
13.14/trip (17.52/hr)
13.50/hour
22.75/hour	
22.23/trip (17.78/hr)
13.34/trip (17.78/hr)
13.50/hour
22.75/hour	
Substitute Secretary	12.83/hour	13.02/hour	
Substitute Custodian	14.31/hour	14.52/hour	
Substitute Cafeteria	10.81/hour	10.97/hour	
Substitute Instructional Aide (Non-Certified)	12.44/hour	12.63/hour	
Substitute Study Hall/Library Aide	12.44/hour	12.63/hour	
Substitute Nurse	85.00/day	85.00/day	

4.    	Federal or State Grant for FY20
Approval to apply and/or participate in the following state and/or federal programs for the upcoming school year.  These programs help assist the New Bremen Schools in providing services, materials, and equipment for the benefit of our students.

Program or Grant	FY19	FY20	
Title I	57,922.95	49,258.07	
Title II-A	13,603.11	9,957.54	
Title III	1,047.67	468.41	
IDEA Part B (Special Ed)	139,034.03	137,017.95	
Title IV (Student Support & Academic Achievement)	10,000.00	10,000.00	

   

5. 	Student Handbook Revisions
Approve changes to the Student Handbooks for the 2019-20 school year.  As in past years, most of the revisions reflect Board Resolutions, ORC Regulations, or Administrative Input.  

6.	2019-20 Activity Calendar 
Approve the activity calendar with approval to add/change/delete school activities during the school year as deemed necessary.  

7.	Ag Advisory Committee
Name the following as Agriculture Advisory Committee members for the 2019-20 school year:
a.	1 year left on term – Mark Tangeman and Michele Bambauer
b.	2 year left on term – Greg Homan and Frank Homan
c.	3 year left on term – Kirk Roetgerman and Dr. Mark Hardesty 

8.	Out-of-State Field Trip Request
Approve the request of the following group to attend a professional conference, which is out-of-state requiring overnight lodging.
											Est. N-B
Employee	     Event		    	Destination	      Dates		Students    
Maria Homan      National Convention     Indianapolis, IN 	     Oct 30-Nov. 1	     20

19-46		Motion by Bertke, second by Bambauer that the board approve the superintendent recommendations as presented.  Upon the call of the roll, the vote was as follows: Bertke, yes; Busse, yes; Suchland, yes; Wells, yes; Bambauer, yes.  Motion carried.  

New Business:
 
 1.  Lunchroom Data

•	Free and Reduced Meals Served
School Year	% Free/Reduced Lunches	
2004-05	8.0%	
2005-06	7.3%	
2006-07	7.6%	
2007-08	9.1%	
2008-09	11.5%	
2009-10	17.4%	
2010-11	15.4%	
2011-12	13.6%	
2012-13	14.5%	
2013-14	10.9%	
2014-15	13.8%	
2015-16	11.3%	
2016-17	11.9%	
2017-18	10.5%	
2018-19	7.7%	

•	Cafeteria Calculations for the 2018-19 school year

Food Cost per Meal
(net of alacarte food and extra milk)	               $0.78 	
Labor Cost per Meal	 1.90 	
Misc. Cost per Meal (Supplies & Fringes)	 1.19 	
Total Cost	$3.27	

Student Lunch Cost	
Total Cost	3.87	
Less Ave. State/Fed Reimbursement	-0.60	
Net Cost of Student Lunch	3.27	

•	Recommended lunch and milk prices for the 2019-20 school year:
		
Lunch Prices	
	18/19 Price per Day	19/20 Price per Day	
Students K-6	2.90	2.90	
Students 7-12	2.95	2.95	
Reduced	0.40	0.40	
Adults	4.30	3.25	

Milk Prices	
	18/19 Price per Day	19/20 Price per Day	
Students 	.40	.40	
Adults	.40	.40	

19-47		Motion by Wells, second by Busse that the board approve the new lunch prices as presented.  Upon the call of the roll the vote was as follows: Busse, yes; Suchland, yes; Wells, yes; Bambauer, yes Bertke, yes. Motion carried.

2. Resolution

ACCEPTING ALTERNATES AT THE NEW ELEMENTARY SCHOOL PROJECT
The Superintendent recommends approval to add selected alternates to the scope of work included in the New Elementary School project.
Rationale:
1.	The New Bremen Local School District Board of Education (the Board) previously approved and entered into a CMR contract and two subsequent GMP Amendments, 3.1 and 3.2 with Gilbane Building Company for the New Elementary School project.
2.	An Add Alternate list of 16 items was created during design for the District to incorporate into the project if funds became available after bidding.  
3.	The bidding did not result in enough funds becoming available for the project to use cofunded dollars to pay for selected Alternates, therefore LFI funds will be needed to pay for these items.
4.	Alternate items #2 and #4-16 will be listed as Contingent LFI, and can be funded by cofunded dollars if there are said dollars remaining at the end of the project. 
5.	Alternates #1- Unit B Classroom Wing and #3- Bus Parking Lot will be 100% locally funded.
6.	Gilbane Building Company will prepare change orders to add the selected Alternates to the cost of the project. The change orders will be reviewed and approved by the School District, Architect, and the OFCC Project Manager.
7.	The New Bremen Local Schools superintendent recommends approval to add the following alternates and seeks authorization to execute the change orders of the following alternates, not to exceed total amounts listed on the Add Alternate list for each alternate:

Alternate #10 – Gym Curtain 
Alternate #11 – Acoustic Overhead Door
		
The Board resolves as follows:
1.	Selected Alternates listed above are approved to add to the scope of work for the New Elementary School project.
2.	Change orders to GMP Amendment 3.2, adding the selected Alternates to the scope of work for the New Elementary School project, which are Contingent LFI, are approved, subject to the review of the Architect, and OFCC project manager. 
3.	The Superintendent and Treasurer are authorized to sign the change orders once they have been reviewed and approved by the Architect and OFCC Project Manager.
4.	The Treasurer is authorized to issue a purchase order for the selected alternates, or otherwise amend the existing purchase order for Gilbane Building Company.

19-48		Motion by Bambauer, second by Suchland that the board approve the resolution as presented.  Upon the call of the roll the vote was as follows: Suchland, yes; Wells, yes; Bambauer, yes Bertke, yes; Busse, yes.  Motion Carried.

3. Goals for 2019-2020 School Year 
2019-2020 District Focus
Academic (Mission, Vision, Objectives)
The New Bremen Board of Education and administration will collaborate with stakeholders to revise and develop the district’s mission, vision, and objective statements to serve as a guideline for making equitable educational decisions. Revisions should reflect district initiatives along with promoting individualized pathways that lead to post-secondary education and career readiness.
Facilities Project
The New Bremen Board of Education, administration, and staff will continue to collaborate with our construction partners to ensure the new elementary facility and renovations to the high school meet design expectations, budgetary constraints, and are completed in a timely manner.
Transition Planning
The Administrative team will collaborate with the Board of Education and staff on the development and implementation of transition plans for consolidating district operations onto one campus. Consideration will be given to long term planning as to what is in the best interest of students and the community.
Policy Manual Revision
The New Bremen Administrative team will develop administrative guidelines for Neola policies.

The Board will review and provide feedback to the superintendent prior to the next regular meeting.

4. Athletic Training Agreement

Approve the revised Athletic Training Agreement as shown on the Board meeting website.

The revisions include:
III.A.2. Athletic Participation Rules – Statement of Philosophy
All rules will be in effect starting the first day of practice for that sport as established by the Ohio High School Athletic Association.  These rules will remain in effect until a student has completed competition. or the awards for that sport have been presented whichever comes last.

III.B.2. Athletic Participation Rules – Specific Rules
A student-athlete must be in school for a minimum of 4 periods at New Bremen High School to be deemed eligible to participate in that evenings extra-curricular events.  If students are enrolled in off-site CC+, Ag Co-Ops, or internships arrangements can be made with the principal.

III.C  Athletic Participation Rules –Chemical Abuse
A student will not possess, use, transmit, conceal or be under the influence of alcohol, illegal drugs, or any substance that may cause physical or mental change.  Students will not use or possess smoke or smokeless tobacco products, e-cigarettes, and/or other vaping devices.  Students will not possess or use anabolic steroids or any other performance enhancing drugs or substances.

19-49		Motion by Bertke, second by Wells that the board approve the revised Athletic Training Agreement as presented.  Upon the call of the roll the vote was as follows: Bambauer, yes; Bertke, yes; Busse, yes; Suchland, yes; Wells, yes.  Motion Carried.

Old Business

1.  Approval to contract with the Mercer County ESC for Gifted & Curriculum services for the 2019-20 school year.  

19-50		Motion by Busse, second by Suchland that the board approve the old business as presented.  Upon the call of the roll the vote was as follows: Bertke, yes; Busse, yes; Suchland, yes; Wells, yes; Bambauer, abstained.  Motion Carried.

Informational Items
A.  Student attendance during the 2018-19 school year was 97.2%.  For the 2017-18 school year, the student attendance was 97.2%.

B.  Calendar for 2020-21 School Year- Two versions of the calendar were prepared based on different scenarios that could occur with the building project.  A decision will most likely be made in January when further progress has been made on the building project and a completion date can be determined. 

C.  NEOLA Policy- The final copy has been sent for proofing and will be sent back for approval.

D. The Board of Education election is in November, 2019. There are two positions available. The petition filing deadline is 4:00 p.m. on August 7, 2019. 

E. Old Band Trailer- Trade in old trailer and purchase new 5x10 trailer for district use.

F.  Old Bus- Mr. Schrader met with Rob Sniegowski and Joe Brinkman regarding the old bus (#4). It will take between $3,000-$4,000 to bring the old bus up to code.  Mr. Schrader suggested keeping the bus for a year to see if we will need it once the building project is complete and bus routes are determined.

G. Open House at Elementary/Middle School Meeting – Saturday, August 17 from 9 a.m. – 4:00 p.m.

H.  Tri-Star Advisory Board – 2-year term- Need to fill with a board member.  Scott Bertke will continue in that position.

I.  New Bremen Schools received a $40,000 BWC Grant.  This grant will be used to update the following in the high school:  key fobs for the main front and back doors to the high school, additional security cameras, and lightweight cafeteria tables.

	
19-51	         Motion by Busse, second by Suchland to adjourn the meeting at 7:27 p.m., Motion carried unanimously.

				
			President							Treasurer