Article I – Name
The name of the organization shall be Cardinal Pride Association
Article II – Purpose
The
Cardinal Pride Association is dedicated to helping the New Bremen
Schools by providing support for students and their families through
communication and resources for classroom teachers, the school, and the
district.
Article III – Members
Any
parent, guardian, or other adult residing within the school district
may be a member and shall have voting rights. The principal and any
teacher employed at the school may be a member and have voting rights.
Article IV – Officers and Elections
Section 1. Officers. The officers shall be a president, vice president, secretary, and treasurer.
a. President.
The president shall preside over meetings of the organization and
executive board, serve as the primary contact for the principal,
represent the organization at meetings outside the organization, serve
as an ex officio member of all committees except for the nominating
committee, and coordinate the work of all the officers and committees so
that the purpose of the organization is served.
b. Vice President. The vice president shall assist the president and carry out the presidents duties in his or her absence or inability to serve.
c. Secretary.
The secretary shall keep all records of the organization, take and
record minutes. The secretary also brings a copy of the minutes and
bylaws to the meetings.
d. Treasurer.
The treasurer shall receive all funds of the organization, keep an
accurate record of receipts and expenditures, and pay out funds in
accordance with the approval of the executive board. He or she will
present a financial statement at every meeting and at other times of the
year when requested by the executive board, and make a full report at
the end of the year.
Section 2. Nominations and Elections. Elections
will be held at the last meeting of the school year. The nominating
committee shall select a candidate for each office and present the slate
at the last meeting. At that meeting, nominations can be made from the
floor as well. Voting shall be by voice vote if a slate is presented. If
more than one person is running for an office, a ballot vote shall be
taken.
Section 3. Eligibility. Members willing to accept duties are eligible for office.
Section 4. Terms of Office. Officers are elected for one year. Each person elected shall hold one office at a time.
Section 5. Vacancies. If
there is a vacancy in the office of president, the vice president will
become the president. At the next regularly scheduled meeting, a new
vice president will be elected. If there is a vacancy in any other
office, members will fill the vacancy through an election at the next
regular meeting.
Section 6. Removal From Office. Officers
can be removed from office with or without cause by a two-thirds vote
of those present (assuming a quorum) at a regular meeting where previous
notice has been given.
Article V- Meetings
Section 1. Regular Meetings.
There will be four (4) regular meetings of the organization a school
year at 7:00 pm, or at a time and place determined by the executive
board at least one month before the meeting. Notice of meetings will be
in newsletter.
Section 2. Special Meetings.
Special meetings may be called by the president, any two members of the
executive board, or five general members submitting a written request
to the president. Notice of the special meeting shall be sent to the
members at least 5 days prior to the meeting, by flyer and phone call.
Section 3. Quorum. The quorum shall be 10 members of the organization.
Article VI- Executive Board
Section 1. Membership. The Executive Board shall consist of the four (4) officers.
Section 2 Duties
The duties of the Executive Board shall be to transact business
between meetings in preparation for the general meeting, create standing
rules and policies, create standing and temporary committees, and
prepare reports and recommendations to the membership.
Article VII- Committees
Section 1. Committees. The board may appoint committees as needed.
Article VIII – Finances
Section 1. The treasurer shall keep accurate records of any disbursements, income, and bank account information.
Section 2. The membership at a regular meeting shall approve all expenses of the organization.
Section 3. Authorized signers shall be the treasurer.
Section 4. Upon the dissolution of the organization, any
remaining funds should be used to pay any outstanding bills and, with
the membership’s approval, spent for the benefit of the school.
Section 5. The fiscal year shall coordinate with the school year.
Article IX- Parliamentary Authority
Roberts Rules of Order shall govern meetings when they do not conflict with the organizations bylaws.
Article X- Standing Rules
Standing
rules may be approved by the Executive Board, and the secretary shall
keep a record of all standing rules for future reference.
Article XI- Amendments
These
bylaws may be amended at any regular or special meeting, providing that
previous notice was given at previous meeting. Amendments will be
approved by a two-thirds vote of those present, assuming a quorum.